• To provide a professional and courteous administrative and secretarial support to the management team within theFacilities Serv.....
• To provide a professional and courteous administrative and
secretarial support to the management team within the
Facilities Services team.
• Play a key role in the coordination and administration of the
in- house services within the department.
• Deputise for Office Manager, covering planned absence or
when required to ensure service resilience and performance
delivery is maintained.
• Manage the Trust courtesy buses, staff and processes.
Act on own initiative to resolve problems and take
appropriate action.
• Good organisational skills are essential
to manage own workload whilst prioritising office duties
within an extremely busy environment.
• Use a wide range of effective communication skills modifying
and adapting to a range of situations – including the use of
persuasion and tact.
• Providing support to the management of the Trusts courtesy buses, looking at routes, timetables and resources to ensure the smooth operation of this vital service for patients.
• Responsible for maintaining, monitoring, and inputting orders and invoices onto the Trust’s financial data base, (Oracle) ensuring accuracy, tracking & filing of invoices, creating purchase orders and recharge invoices , following up on any queries ,maintaining accurate records for the contracted services.
• Responsible for the provision of specialist contract administration to support the specialist areas. This may take the form of updating and working with the Procurement Department on contract wording; manage the logistical process of tendering services.
• Supporting the compliance standards within the department through undertaking necessary site inspections, reviewing compliance data and associated subject matter, in turn creating and updating necessary documentation for escalation.
• Display efficient, approachable and professional manners at all times, and have the ability to communicate effectively with staff of all disciplines and grades, contractors, suppliers, patients, visitors and colleagues with courtesy and diplomacy.
• Responsible for working effectively and efficiently proactively identifying better ways of working, sharing ideas with others to improve service delivery and transformation.
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on the 4th of January.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.
We welcome applications from the Armed Forces.
This advert closes on Thursday 4 Jan 2024