Total 132 database administrator job vacancies in Maintenance / Repair category in The United States of America

We are looking to appoint a highly motivated and proactive individual to support our Trust in the provision of world-class simulation-based education and training. This is an exciting opportunity to put excellence in simulation at the heart of our vision: ‘world-class learning for world-class care’.

The postholder will support the co-ordination of a wide range of simulation-based activities across the trust, both within our simulation centre and in situ within clinical areas. They will support the simulation faculty in leading various simulation-based patient safety work. They will provide technical support into the set-up and running of simulation and be responsible for operating and maintaining complex simulation equipment.

The successful candidate should have some prior experience of education and training in a healthcare environment. They must also possess excellent communication skills, be able to work in collaboration with others and demonstrate an ability to work as part of a team.
• Co-ordinate andsupport deliveryof simulation-based education and training activities and programmes across all hospital sites, ensuring that these meet currlum and contractual requirements
• Provision ofadministrative supportfor all courses run within the simulation centre, including all courses for internal staff and for external candidates
• Monitoring andmaintenance of simulation equipment, making arrangements for maintenance and repairs and identification of need for replacement equipment.

Operating across three hospital sites, the Royal Free it is one of the largest NHS Trusts in the country, treating approximately 1.6m patients every year. With a strong reputation for innovation, high performance and partnership-building: not only does the Trust closely collaborates across the local provider landscape as well as performing a significant role within UCL Partners, the UCL Health Alliance, and in the North Central London ICS.

For full details about the role and responsibilities, please see the attached job description and person specification.


This advert closes on Friday 30 Aug 2024

Join our team at Primrose Valley Haven’s largest holiday park situated along the magnificent North Yorkshire coast in Filey.

Primrose Valley, Near Filey, North Yorkshire YO14 9RF GBR

Job Details

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will… 
Enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible.  You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
- Review work requests
- Schedule and allocate work
- Administrate the jobs process
- Stock and asset management and control
- Mobile device management (where applicable)
- Communicate to internal customers, contractors, manufacturers, insurers, and suppliers
- Goods In process
- Contractor management
- Communicate effectively to all team members

What’s In It For You? 
- Free use of our Leisure Facilities, including swimming pool  
- Up to 50% Discount off food on Park and 20% discount in our shops  
- Opportunity to use our Corporate Box at the O2 Arena  
- Fantastic Discounts with many national Brands & Retailers  
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels  
- Reward & Recognition Schemes  
- Training and development opportunities including fully funded qualifications  
- Fantastic Health, Mind & Money Support Programme  
- Enhanced family friendly policies and pay* (eligibility criteria applied) 

Pay Rates: 16 to 17 £7.50, 18 to 20 £9.97, 21+ £11.44 per hour

Experience and Qualifications 
You may already be an Administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we? 
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead. 

What’s it like to work with us? 
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours. 

We would love to hear from you 
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch. 

What can you expect during the recruitment process? 
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share. 

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

The Job:

• Responsible for managing day to day workplace housekeeping, repair, maintenance and servicing of office premises and equipment
• Ability to conduct minor repairs like pedestal repair, tightening of door hinges
• Monitor and record keeping of all facilities related expenses.
• Manage and negotiate all facilities contracts and ensure proper system records in Bank’s systems.
• Responsible for all major and minor renovation projects, including regular maintenance works carried out by the contractors and adhere to all budget and timelines, sometimes working on weekends and after hours

The Requirements:

• Min Diploma/ Degree Holder with min 5-8 years of relevant working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call JANE @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Randstad CPE are currently recruiting for Facilities Administrators to join our client's newly formed team on a new, exciting contract they have just secured. The role will be strongly focused around customer service and the support you can offer to stakeholders within the business. The successful candidate will be the first point of contact for customers calling into the Helpdesk.

This role will be based on site at the client's premises in Leeds.

• Monday to Friday, 8am - 5pm
• £11.54 per hour
• To start 5th August

Your role will include:

• Main point of contact for subcontractors, managing their processes and prompting updates
• Raising purchase orders for subcontractors
• Closing off jobs for engineers
• Raising of reactive & PPM work orders
• Managing complaints and escalations effectively
• Keep WIP levels on contracts to a minimum to ensure timely completion of work orders
• Assist with reporting on jobs logged, completed and outstanding
• Collating figures for monthly KPI reporting
• Completion of engineers timesheets
• Filing, scanning and tracking of engineers paperwork
• Log engineers overtime and holidays for weekly reporting to management
• Provide general administrative support

What we are looking for:

• Strong administration and customer service skills
• Experience working in a Facilities Management environment with CAFM systems (desired but not essential)
• Knowledge of Microsoft Office packages
• Strong planning and organisational skills, with attention to detail

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

For a more detailed Job Description and Person Specification please see the supporting documents attached.

Do you have a passion for administering Corporate onsite floor Facilities mixed with providing exemplary customer service? If so, we want you to join our team!    

As an experienced Facilities Administrator you will support the Senior Facilities Manager ensuring the Office  team have all they need to operate their business.  

This role oversees the maintenance of the real estate and facility services  - including the coordination and monitoring of monthly preventative maintenance facilities requirements.  Other key duties  include data entry in the Procurement payment system, oversight of the Concierge processes including building pass management, daily liaison with contractors for minor works, cleaning inspections, assist with budget preparation, locker allocation and ensuring stationery areas and kitchens are maintained to a clean, safe & tidy environment. Occasional relief reception/ concierge coverage may be required. 

Situated at our Corporate site in Barangaroo, Sydney, you will report directly to the Senior Facility Manager and Sodexo Client Service Manager.  Mon to Fri 38hrs - 8.30am to 5.00pm. 

Who are we looking for?    

You take pride in delivering work to the highest standard, with excellent time management and teamwork skills , the ability to work independently and communicate with stakeholders at all levels.      

The successful candidate will have demonstrated experience within a facilities services or Hospitality focused environment.  Additionally able to demonstrate the ability to both build and maintain effective strong internal and external relationships with Colleagues, Visitors, and the Facilities Team while having a flexible approach to function effectively under pressure.  

Why choose Sodexo?    

Sodexo is a people business, employing over half a million people worldwide and thousands here in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.    

We believe the more diverse we are, the stronger we are. No matter your background, we will do all we can to help you thrive. We are committed to promoting equal opportunities, valuing diversity, and creating an inclusive working environment for all our employees.      

 At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.    

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!      

How to apply?    

If you are interested in joining the Sodexo team, please apply with your resume detailing relevant employment experience and availability.     

One of our friendly recruiters will contact shortlisted candidates for a phone interview. This will also be your opportunity to ask any questions you may have.    

Submit your application today and become part of the Sodexo family!     

 

What skills and experience we're looking for

To provide effective and professional administration support to the MAT Estates Manager and site teams. To maintain administration systems, looking to improve efficiency and develop where necessary. A strong communicator who can receive and process complex information effectively and ensure key-information and action points are communicated to the Team.

To ensure the smooth running of the Facilities team, multi-tasking with ease.

To ensure the provision of general administrative services

• Support the Estates Manager and site teams with the administrative workload.
• Ensure all issues raised are responded to in a professional and timely manner.
• Liaise with third party suppliers / contractors, monitoring performance against Key Performance Indicators (KPI’s) and Service Level Agreements (SLA’s)
• Support the Estates Department in delivering a consistent and efficient service across the campuses. Including ensuring all Planned Preventative Maintenance (PPM) schedules are up to date and that remedial works are undertaken quickly.
• Helpdesk ‘every’ management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners,
• Ensure that supplier and contractor vetting, Risk Assessments, Method Statements (RAMS), Permit to work and Construction Design Management (CDM) processes are used at all times and are fit for purpose. .
• Production of monthly reports identifying performance against agreed targets and budgets.
• Act as first point of contact within the Estates office during working hours.
• Monitor the Compliance for all campuses via ‘every’ system
• Deal with emails, post and deliveries and maintain responsibility for the office
• Update Smart log – run reports
• Liaise with Site staff across all campuses, assist where needed.
• Maintain the Vehicle log.
• Monitor the vehicle tracking and raise reports.
• Maintain asset register of site tools and equipment.
• Ensure appropriate quotes and tenders are in place
• Raise Purchase Orders as necessary

What the school offers its staff

• Bereavement leave
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• On-site parking
• Sick pay

Commitment to safeguarding

Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.

Regularly audit the Information Zone to ensure that the areas are equipped with the appropriate equipment and supplies and that the environment is in good working order escalating as necessary.The post holder is encouraged by the department to attend both personal and professional development activities that have direct influence/impact on the post and its development.The post holder will be required to participate in mandatory training courses as set by the Trust and staff development review (SDR).Attend training sessions to develop skills to improve efficiency, to include mandatory training, i.e. Fire Safety and Health & Safety.To act as the Zone Q Fire Warden, guiding staff in the event of an evacuation or actual fire. To act as the focal point for local staff, and supporting line managers, in fire safety issues for the specified zone. To complete the weekly fire warden checklist and ensure that equipment is in good working order and in the correct location.To be able to work in an organised, calm, efficient manner in a busy and sometimes difficult environment; which can be both noisy and sometimes uncomfortable temperatures.To be able to plan and organise the day sometimes working independently to meet the requirement of the job working accurately as there is frequent requirement for concentration as work pattern is unpredictable.To be able to communicate clearly with all grades of staff, to be polite, professional, flexible and work with the managers as part of a team. Working with a large department with a very diverse staff group occasionally having to deal with staff that may be distressed or confused.Being a good team player by assisting and supporting colleagues as required, including work experience students.Be aware of and comply with the Trusts Health, Safety and Risk policies; reporting any issues or concerns to the relevant team leader

Facilities and Business support administrator - Chase Farm Hospital

This is a fantastic permanent opportunity to be part of a high performing team that the estates provision is supporting the delivery of excellent patient care.

We are a small internal team, managing a fast-paced estates and facilities service. We are looking for someone who is proactive and able to work independently.

You will be required to have excellent customer-facing communication, combined with the necessary admin skills and knowledge to carry out the role.

We pride ourselves on our commitment to good team working, mutual support, highly responsiveness and effective team.

If this interests you or you would like further information please contact, Sanjay Dey, Facilities Manager, sanjay.dey1@nhs.net





Will act as the first point of contact for all visitors, staff and patients attending the Information Zone.
Prioritizing workload for the Information Zone, hot desking and meeting room space to ensure the smooth running of the Information Zone for all staff and service users.
Manages the Condeco Room Booking System for all meeting room requests across the Royal Free London NHS Foundation Trust.
On a daily basis the post-holder will be the principal point of contact for creating and monitoring access for all staff on the Trust Access Control System and the ABG System (Theatres Scrubs Exchange System).
On a daily basis ensure the environment of the Information Zone is of the required standard. Ensure all catering and portering tasks have been completed and the environment is kept clean and to the required standard.
Responsible for the reporting of deficiencies in service delivery via the Facilities Helpdesk (cleaning, catering and portering) and via the Estates (CBRE) Helpdesk for any Estates issues, ensuring that tasks are followed up as necessary.
Dealing with face to face enquiries and telephone calls effectively and politely referring them to the appropriate department using excellent communication skills and initiative. Dealing efficiently with queries on behalf of staff, managers and patients.
To provide minute taking support to the Facilities Department which includes Estates and Facilities regular meetings.











RFL Property Services (RFLPS) as a wholly owned subsidiary of Royal Free London NHS Foundation Trust are seeking a proactive, highly motivated and capable individual to act as the Facilities and business support administrator at the recently built £200m award winning Chase Farm Hospital.

Regularly audit the Information Zone to ensure that the areas are equipped with the appropriate equipment and supplies and that the environment is in good working order escalating as necessary.
The post holder is encouraged by the department to attend both personal and professional development activities that have direct influence/impact on the post and its development.
The post holder will be required to participate in mandatory training courses as set by the Trust and staff development review (SDR).
Attend training sessions to develop skills to improve efficiency, to include mandatory training, i.e. Fire Safety and Health & Safety.
To act as the Zone Q Fire Warden, guiding staff in the event of an evacuation or actual fire. To act as the focal point for local staff, and supporting line managers, in fire safety issues for the specified zone. To complete the weekly fire warden checklist and ensure that equipment is in good working order and in the correct location.
To be able to work in an organised, calm, efficient manner in a busy and sometimes difficult environment; which can be both noisy and sometimes uncomfortable temperatures.
To be able to plan and organise the day sometimes working independently to meet the requirement of the job working accurately as there is frequent requirement for concentration as work pattern is unpredictable.
To be able to communicate clearly with all grades of staff, to be polite, professional, flexible and work with the managers as part of a team. Working with a large department with a very diverse staff group occasionally having to deal with staff that may be distressed or confused.
Being a good team player by assisting and supporting colleagues as required, including work experience students.
Be aware of and comply with the Trust’s Health, Safety and Risk policies; reporting any issues or concerns to the relevant team leader




This advert closes on Wednesday 7 Aug 2024

Please download a copy of the job description for full details. Recruitment selection processes are based on competence (see Person specification) and values. CWP recruits people that can demonstrate the Trusts Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking aValues Based Interview/Assessment,which explores not only what you do but how and why you do it. Before applying, we encourage you to review the Trusts Values and Behaviours which are the 6 Cs Communication, Competence, Courage, Care, Compassion and Commitment. The supporting information section in your application should therefore reflect your understanding of the Trusts Values and associated behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour. An applicant guide to help and support you through your recruitment journey can be accessed at the bottom of this page. Further help and support for completing your application can be accessed via our website https://www.cwp.nhs.uk/completing-application-guidance. If you need any further guidance to help you complete your application, contact our recruitment team via email cwp.recruitment@nhs.net or by calling 01244 393100. If you have a disability that meets the definition set out in the Equality Act 2010, and you can show that you meet the essential criteria described in the person specification for an available position, please answer YES to the question: Do you wish to be considered under the Guaranteed Interview Scheme? Please inform the team if you have any special support needs to be considered as part of the interview and selection processes. CWP is proud to be an accredited Veteran Aware organisation helping to provide and share best practice in NHS care for our armed forces community. As a veteran aware organisation, CWP is committed to delivering on the principles of the Armed Force Covenant and has a Silver award with the MOD Defence Employer Recognition Scheme (DERS). The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post and encourages applications from armed forces reservists or cadet force adult volunteers. Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies. New entrants to the NHS will commence on the minimum of the scale stated above. Applicants are advised to apply early as if a large number of applications are received for this post we reserve the right to close the vacancy prior to the advertised date. If you experience any technical difficulties or need help when making an application please contact our Recruitment Team on 01244 393100. Good luck with your application. We hope to welcome you to Team CWP very soon.

Please download a copy of the job description for full details. Recruitment selection processes are based on competence (see Person specification) and values. CWP recruits people that can demonstrate the Trusts Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking aValues Based Interview/Assessment,which explores not only what you do but how and why you do it. Before applying, we encourage you to review the Trusts Values and Behaviours which are the 6 Cs Communication, Competence, Courage, Care, Compassion and Commitment. The supporting information section in your application should therefore reflect your understanding of the Trusts Values and associated behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour. An applicant guide to help and support you through your recruitment journey can be accessed at the bottom of this page. Further help and support for completing your application can be accessed via our website https://www.cwp.nhs.uk/completing-application-guidance. If you need any further guidance to help you complete your application, contact our recruitment team via email cwp.recruitment@nhs.net or by calling 01244 393100. If you have a disability that meets the definition set out in the Equality Act 2010, and you can show that you meet the essential criteria described in the person specification for an available position, please answer YES to the question: Do you wish to be considered under the Guaranteed Interview Scheme? Please inform the team if you have any special support needs to be considered as part of the interview and selection processes. CWP is proud to be an accredited Veteran Aware organisation helping to provide and share best practice in NHS care for our armed forces community. As a veteran aware organisation, CWP is committed to delivering on the principles of the Armed Force Covenant and has a Silver award with the MOD Defence Employer Recognition Scheme (DERS). The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post and encourages applications from armed forces reservists or cadet force adult volunteers. Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies. New entrants to the NHS will commence on the minimum of the scale stated above. Applicants are advised to apply early as if a large number of applications are received for this post we reserve the right to close the vacancy prior to the advertised date. If you experience any technical difficulties or need help when making an application please contact our Recruitment Team on 01244 393100. Good luck with your application. We hope to welcome you to Team CWP very soon.

Exciting opportunities have arisen within the Facilities Team, we aim to recruit two new Facilities Team Administrators.
• 1 x 37.5 hours Monday - Friday

The role will be based in our Ellesmere Port Regional Distribution Unit (RDU) two days per week supporting the Management Team, with three days per week in situ across our Inpatient and Community sites across Wirral and Cheshire supporting the wider Facilities Team.

The role will require somebody who has flexibility with travelling across our Trust wide Sites, with access to transport, travel costs would be reimbursed via the relevant policy and any travel would be included within the working hours.

CWP has adopted the Living Wage. Where the standard Agenda for Change hourly rate is below Living Wage, pay will be supplemented to this level.



As the Facilities Team continues to expand the Services that it provides, these exciting opportunities have arisen. Previous experience within a Facilities Team would be desirable but not essential. The ideal candidate will have a can-do attitude to resolving problems and be able to step into other roles as and when required to support the service need.

The roles will have a focus of supporting the Facilities Management Team and Domestic Supervisors to provide assurance that all NHS standards are being met. This will be via the use of dedicated local and national systems.

The Facilities continues to grow and is always keen to develop staff that wish to progress within their careers, therefore the new administrators will be offered the opportunity to gain further administrative qualifications.

CWP provides health and care services for local people, including mental health, learning disability, community physical health and all-age disability care – including the provision of three GP surgeries.



Our aim is to help people to be the best they can be, adopting a compassionate, person-centred approach to everything we do. We were recently rated as Outstanding for Caring by the Care Quality Commission with a Good rating overall.

We offer a variety of roles at all levels, so whether you are just starting out in your career or looking to use your skills and experience in a new role, CWP is the right employer for you.


CWP are committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences.

To support this, we offer up to three weeks induction, dependent on role, with our Prepare to Care programme for all new starters. This aims to give you all the knowledge and guidance to help you grow and flourish with CWP.

We welcome applications from people who have direct experience of accessing our services.

Please download a copy of the job description for full details.

Recruitment selection processes are based on competence (see Person specification)andvalues.



CWP recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.



Before applying, we encourage you to review the Trust’s Values and Behaviours which are ‘the 6 Cs’ Communication, Competence, Courage, Care, Compassion and Commitment. The supporting information section in your application should therefore reflect your understanding of the Trust’s Values and associated behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.



An applicant guide to help and support you through your recruitment journey can be accessed at the bottom of this page. Further help and support for completing your application can be accessed via our websitehttps://www.cwp.nhs.uk/completing-application-guidance. If you need any further guidance to help you complete your application, contact our recruitment team via email –cwp.recruitment@nhs.netor by calling 01244 393100.

If you have a disability that meets the definition set out in the Equality Act 2010, and you can show that you meet the ‘essential’ criteria described in the person specification for an available position, please answer ‘YES’ to the question: ‘Do you wish to be considered under the Guaranteed Interview Scheme?’

Please inform the team if you have any special support needs to be considered as part of the interview and selection processes.

CWP is proud to be an accredited Veteran Aware organisation helping to provide and share best practice in NHS care for our armed forces community. As a veteran aware organisation, CWP is committed to delivering on the principles of the Armed Force Covenant and has a ‘Silver’ award with the MOD Defence Employer Recognition Scheme (DERS).

The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post and encourages applications from armed forces reservists or cadet force adult volunteers.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.

Applicants are advised to apply early as if a large number of applications are received for this post we reserve the right to close the vacancy prior to the advertised date.

If you experience any technical difficulties or need help when making an application please contact our Recruitment Team on 01244 393100.

Good luck with your application. We hope to welcome you to Team CWP very soon.


This advert closes on Tuesday 6 Aug 2024

Proud member of the Disability Confident employer scheme

Service Care Solutions are looking for a Support Administrator to work within the Lancashire Constabulary on a 12-month contract.

Location: Preston

Job role/responsibilities:
To manage the day-to-day service and repair portal and provide administrative support to the Estates and Facilities Management Department.

• Provide an efficient and cost-effective reactive maintenance service by interpreting maintenance requests, allocating contractors within technical and financial parameters, updating records, and ensuring completion.
• Manage the Estates repair-line from 8:30 - 17:00, five days a week, monitoring request volumes and patterns, analysing requests, and tracking contractor performance.
• Collate and interpret engineers' reports, ensuring statutory remedial actions per technical and financial parameters and legislative requirements, with updated records.
• Coordinate with Business Support teams and contractors for statutory and non-statutory testing, maintenance schedules, arranging appointments, and tracking progress.
• Input, interpret, and analyse technical information within various CAFM systems, such as Energy Bureau, SMART meters, Estate Manager, AutoCAD & CAD Capture, taking timely action or highlighting exceptions.
• Obtain and manage meter readings from divisional compliance and facilities operatives, ensuring accurate county-wide meter reading management.
• Support the professional estates team in monitoring and controlling estate-related utilities and services, and coordinate site audits as needed for accuracy and efficiency.
• Interpret risk assessments and method statements from contractors to raise permits to work when necessary.
• Assist professional staff in procuring service contracts and construction quotations and tenders, understanding contract standing orders and financial regulations in line with public procurement directives.
• Provide high-quality service to all stakeholders and customers by handling electronic, telephone, and personal enquiries efficiently, with tact and diplomacy, ensuring timely communication and documentation.
• Administer, process, code to the relevant budget, and approve within agreed parameters the requisitioning of purchase orders, raise sundry debtors' invoices, raise cheques, and check & batch utility invoices.

Knowledge/Experience required:

• Experience in the use of and have comprehensive knowledge of Microsoft Office (Word, Excel, Access, Powerpoint).
• Experience of inputting, updating and maintaining computerised filing.
• Knowledge and experience of property related issues to accurately redirect internal and external enquiries to the appropriate resource.
• Experience of working in busy Estates Department with knowledge of planned and reactive maintenance processes.
• Experience of arranging, and undertaking the administrative functions associated with meetings and travel arrangements.
• Experience of inputting, updating, and maintaining computerised and manual filing and record systems.
• Experience of working effectively on their own and as part of a team.
• Experience in the administration and approval of orders, delivery notes, requisitioning and invoices.

If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: lewis.odonnell@servicecare.org.uk or tel: 01772208962. Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a referral scheme in place of up to £250.

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will…
Enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible. You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
- Review work requests
- Schedule and allocate work
- Administrate the jobs process
- Stock and asset management and control
- Mobile device management (where applicable)
- Communicate to internal customers, contractors, manufacturers, insurers, and suppliers
- Goods In process
- Contractor management
- Communicate effectively to all team members

What’s In It For You?
- Free use of our Leisure Facilities, including swimming pool 
- Up to 50% Discount off food on Park and 20% discount in our shops 
- Opportunity to use our Corporate Box at the O2 Arena 
- Fantastic Discounts with many national Brands & Retailers 
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels 
- Reward & Recognition Schemes 
- Training and development opportunities including fully funded qualifications 
- Fantastic Health, Mind & Money Support Programme 
- Enhanced family friendly policies and pay* (eligibility criteria applied)

Pay Rates: 16 to 17 £7.50, 18 to 20 £9.97, 21+ £11.44 per hour

Experience and Qualifications
You may already be an Administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we?
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead.

What’s it like to work with us?
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours.

We would love to hear from you
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch.

What can you expect during the recruitment process?
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share.

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

Join our team at Combe Haven close to historic Hastings and picturesque lagoons.

Harley Shute Road, St Leonards-on-Sea, Hastings Sussex TN38 8BZ GBR

Job Details

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will… 
Enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible.  You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
- Review work requests
- Schedule and allocate work
- Administrate the jobs process
- Stock and asset management and control
- Mobile device management (where applicable)
- Communicate to internal customers, contractors, manufacturers, insurers, and suppliers
- Goods In process
- Contractor management
- Communicate effectively to all team members

What’s In It For You? 
- Free use of our Leisure Facilities, including swimming pool  
- Up to 50% Discount off food on Park and 20% discount in our shops  
- Opportunity to use our Corporate Box at the O2 Arena  
- Fantastic Discounts with many national Brands & Retailers  
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels  
- Reward & Recognition Schemes  
- Training and development opportunities including fully funded qualifications  
- Fantastic Health, Mind & Money Support Programme  
- Enhanced family friendly policies and pay* (eligibility criteria applied) 

Pay Rates: 16 to 17 £7.50, 18 to 20 £9.97, 21+ £11.44 per hour

Experience and Qualifications 
You may already be an Administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we? 
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead. 

What’s it like to work with us? 
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours. 

We would love to hear from you 
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch. 

What can you expect during the recruitment process? 
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share. 

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk