Total 132 Others database administrator job vacancies in Maintenance / Repair category in The United States of America

Manpower Recruitment are looking for a part-time Facilities Administrator to support the day to day running of all admin duties within a college environment in Oxford City Centre.

The role is 30 hrs per week, £16.77
7:30am - 13:30, Monday-Friday.

Ideally you will have building industry experience or an understanding of property maintenance issues. We seek a confident and highly organised administrator with proven written and oral communication skills

Main Purpose of Job:

• Responsible for providing the Head of Maintenance and Maintenance Manager with a high level of administrative support. Keeping accurate records of planned and reactive maintenance, ensuring that maintenance of plant and equipment is undertaken at the correct intervals and assisting with the planning and co-ordination of larger projects
• Co-ordinate and order staff work wear
• Projects & Refurbishments
• Organise meetings with contractors on site and diaries
• Distribute information to contractors e.g., drawings and specs
• Retain project data and pass relevant documentation to archives
• Request Health and Safety documentation from contractors prior to project commencement and file accordingly

The successful candidate will have at least 2 years demonstrable in-depth admin experience.

Ideally the candidate will have demonstrable knowledge of relevant health and safety documentation and an understanding of GDPR.

If you're interested in the role, please get in contact with the Manpower team.

WHY TEAM SIMONDS?
The Simonds story all started in with a passionate family man, Gary Simonds. He envisioned a builder that Australians could rely on to guide them through the process of crafting their perfect home. This vision remains at the heart of Simonds today with our commitment to making the Great Australian Dream a reality by placing home ownership within Australias reach.  
Becoming part of Team Simonds means becoming part of the family. Our people are the heart of what we do. Our homes are built for the community, by the community, with a local network of employees, trades and suppliers all working towards this vision. It is this passion, dedication, and excellence that you will find on every Simonds job site, office, and display centre across the country. Today, we stand proudly as an ASX listed & leading national builder servicing customers across Victoria, Queensland, South ... Click here to view more detail / apply for Maintenance Administrator

You bring the skills. We’ll bring the opportunities.

Build a career with big-name businesses with Sodexo as a Facilities Administrator in Hillington, Glasgow (G52 4XZ)! For a role where you’ll love what you do, working alongside our colleagues and clients at our prestigious corporate site. Join a team that values you for being you. Valued. Recognised. Rewarded.

What you’ll do:

• Act as the first point of contact for facilities-related queries and escalating as necessary

• Have an eye for detail in organising documentation, files and records

• Maintain accurate records, including contracts works schedules and maintenance logs

• Update our systems and assist in weekly/monthly finance processes such as invoicing and reporting

• Collate weekly time management data and support payroll processes and scheduling as required

• Delivering 5 star customer service

What you bring:

• Proven experience using SAP/Maximo/Payroll would be a plus

• Proven experience as an administrative assistant is a bonus however a will and want to learn is essential

• Proficient in office software (e.g., Microsoft office, excel, power-point, outlook)

• Strong organisational skills and multi tasking abilities

• Excellent communication and interpersonal skills

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• An Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a 24hr virtual GP Service
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family).
• Save for your future by becoming a member of the Mercer Aspire Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.

Ready to be part of something greater? Apply today and start your journey with Sodexo!

For careers that mean business.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

Package Description

Facilities Administrator

• Monday - Friday
• Hybrid working options available up to 2 days per week
• 8:00am - 5:00pm
• 40 hours per week
• £13.10- £13.40 per hour + Sodexo benefits
• Office within 15 minute walk of train station
• On-site parking

About The Company

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do to promote an inclusive culture.

Job Role: (Facilities Admin) Administration Officer
Location: HMP Pentonville (N7)
Salary: £26,614.62
Contract: Full Time - Perm


We are seeking a dedicated Administration Officer to join our team at HMP Pentonville, a category B male prison.


Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment.


HMP Pentonville runs like a self-contained city/town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community.


As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all.


If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference.


We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with any combination of:
- Experience in using a variety of IT systems including CAFM
- Experience in a busy office environment
- Experience of working without supervision
- Knowledge of IT systems
- Up to date First Aid qualification
- Administrative experience

If this sounds like you, we would like to hear from you!


Explore a varied and rewarding career at GFSL.
Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society.


Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts.


You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress.
Explore facilities careers where you can make difference.


Pride In People.
We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves.
We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone.


GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Spring 2026. As the programme unfolds, we will learn more.


Pride in People - Do the Right thing - One Team
An ISO 9001 Certified Company

Proud member of the Disability Confident employer scheme

About Global Sunsets

Global Sunsets Pty Ltd is a facilities management business dedicated to supporting the community by maintaining residential, commercial, and emergency housing facilities. We specialize in assisting vulnerable populations and managing high-risk environments.
________________________________________
Role Overview
The Facilities Administrator provides essential administrative support to ensure the smooth operation of facility management services. The role involves coordinating maintenance activities, managing contractor documentation, and supporting risk management processes in high-risk areas. This position reports directly to the Facilities Manager and requires strong organizational skills and the ability to work in challenging environments.
________________________________________
Key Responsibilities
Administrative Support:
• Provide administrative assistance for the management of residential, commercial, and emergency housing facilities.
• Assist the Facilities Manager in conducting and documenting high-risk assessments for properties.
• Coordinate and schedule maintenance, repairs, and cleaning services.
• Ensure compliance with health and safety regulations by maintaining accurate records and supporting audits.
Contract and Cost Management:
• Support the Facilities Manager in managing tenders for contractors, including preparing and tracking documentation.
• Assist in calculating and comparing costs for required facilities management services.
• Monitor and maintain records of service level agreements (SLAs) to track contractor performance.
Communication and Coordination:
• Act as a liaison between the Facilities Manager, contractors, internal teams, and external stakeholders.
• Communicate updates regarding maintenance schedules, risk mitigation plans, and compliance requirements.
• Coordinate with external agencies, such as mental health professionals and law enforcement, when required.
Strategic and Financial Support:
• Assist in preparing reports and budgets for facility management operations.
• Support long-term planning and development projects in line with strategic business objectives.
• Maintain and update financial and administrative records related to facility operations.
Travel and Reporting:
• Occasionally travel to sites in Melbourne and Mildura to support operations and ensure consistent documentation.
• Report directly to the Facilities Manager, providing updates on administrative processes, contractor performance, and compliance issues.
________________________________________
Qualifications and Skills
Mandatory:
• Certificate IV or higher qualification in Business Administration, Facilities Management, or a related field.
• Experience in administrative roles within facilities management or a related industry.
• Proficiency in property management software, Microsoft Office Suite, and document management tools.
• Strong knowledge of health and safety regulations and administrative risk management processes.
• Valid driver’s license and willingness to travel as required.
Desirable:
• Experience in tender administration and contractor management.
• Knowledge of financial record-keeping and cost analysis.
• Certification in Occupational Health and Safety or High-Risk Work.
• First Aid and Mental Health First Aid certification.
________________________________________
Personal Attributes
• Highly organized with excellent attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Resilience and empathy when working with vulnerable populations.
• Proactive problem-solving skills and ability to work independently.
________________________________________
Why Join Global Sunsets?
• Be part of a socially conscious organization dedicated to making a positive impact.
• Work in a dynamic team with opportunities for professional development.
• Contribute to meaningful projects in high-risk and community-focused environments.
________________________________________
How to Apply
Interested candidates should submit their resume and cover letter detailing their qualifications and experience to milena@globalsunsets.com.au

Global Sunsets Pty Ltd is an equal opportunity employer. We encourage applications from individuals of all backgrounds, including those with lived experiences relevant to the role.
________________________________________
Closing Date: December 19 2024

Facilities Team Administrator
Location: Euston / Hybrid

Salary: £25,000

Hours: Monday - Friday 9 to 5

The Facilities Coordinator - will contribute to the efficient operation and effectiveness of all departments by providing a comprehensive and efficient service to external and internal clients in order that the business objectives of the department are meet.

Preferred Skills, Qualifications and Experience:

- Ability to work under pressure and meet tight deadlines whilst maintaining a high attention to detail.
- Good computer skills with knowledge of Microsoft office tools, including Excel and Outlook.
- Ability to communicate at all levels with strong customer service skills, whilst acting as a point of contact for facilities and other internal departments.
- Great team player with a can do attitude along with ability to work at times without supervision.
- Well-organised and skilled in effective time management.
- Ability to work in a very dynamic environment with changing priorities.

Key responsibilities will include:​

- Supporting facilities teams with administrative tasks.
- Data reporting
- Coordinate with internal business support teams
- Ensuring filing systems are maintained and kept up to date
- Arranging visitors fobs / keys for contractors ( liaise with offices to ensure keys are ready and available for any works to take place)
- Regularly checking and keeping update furniture asset list
- Coordinate minor office and equipment moves where required
- Providing support for all general department activities
- Escalate and update on outstanding work orders
- Maintain and update records of all contractors and suppliers
- Update servicing activities and planned maintenance records regularly
- Covering team members on annual leave
- Administer, process, and approve requisitioning of purchase orders and financial documents.

About The Company

Campions: Campions is one of the fastest growing sales and lettings agency groups in the UK. It currently includes the Chestertons, Chase Buchanan, Retirement Homesearch and Campions Lettings & Management brands which collectively sell, rent and manage thousands of properties across the country every year.

Perks That Make a Difference:

Benefits: Employee assistance programme, competitive holiday allowance + public holidays, charity matching and payroll giving, contribution towards eye care tests, annual flu vaccination vouchers, birthday leave, health cash plan plus a range of other additional benefits that are linked to specific job grades.

We are an equal opportunities employer, we welcome applications from everyone who is excited by the opportunity to join us. At Campions, we are committed to creating a diverse and inclusive workplace. We will thoroughly consider all applications without attention to ethnicity, religion, sexual orientation, gender, identity, family or parental status, national origin, veteran status, neurodiversity status, or disability status.

Chasing an 8/6 FIFO roster ? Well, Emeco are now accepting applications for any experienced Site Maintenance Administrators to join our Emeco team out at Orelia in the Goldfields.
Get around the on-site banter and enjoy the below perks:

ENTICING REMUNERATION PACKAGE $$$
8/6 FIFO FROM PERTH
DAY SHIFT ONLY
FORTNIGHTLY PAYS
TRAVEL BENEFITS
SALARY SACRIFICE TO SUPERANNUATION
NOVATED LEASING
EDUCATION ASSISTANCE
PRIVATE HEALTHCARE DISCOUNTS
CAREER PROGRESSION AND STABILITY
PERMANENT FULL-TIME POSITION
IN-HOUSE TRAINING PROGRAMS IN PERTH
SUPPORTIVE LEADERSHIP TEAM

What your day to day looks like:

Provide a high-level of administrative support to the site team, that aligns with the administration departments target of consistently providing efficiency, accuracy, and high-quality outcomes
Assist with preparing, formatting, and maintaining documentation, plans, and reports in line with Emeco standards
Responsible

... Click here to view more detail / apply for Site Maintenance Administrator

Your new company
A fantastic opportunity to work for a global organisation. Their services are tailored to enhance safety, reduce risks and improve efficiency for a diverse range of clients across multiple sectors. With a strong commitment to innovation and excellence, they have built a reputation for delivering high quality solutions and exceptional aftercare support.


Your new role
My client is seeking a proactive maintenance planner / administrator to join their team. In this role, you will be responsible for coordinating and managing the maintenance schedules to ensure the smooth operation and longevity of equipment and facilities. Your attention to detail and ability to work independently will be crucial in maintaining our high standards of service.

Main duties and responsibilities :

• Processing quotes for all PPM related works in a timely manner
• Booking and logging PPM and remedial calls
• Scheduling and coordinating engineers
• Raising PO'S / Updating CRM system
• Updating / Tracking escalation tracker
• Ensure compliance with health and safety regulations and company policies.
• Respond to maintenance requests and issues promptly and efficiently.
• Communicate effectively with internal teams and external contractors
• Ensure customer complaints are escalated

What you'll need to succeed

• Ability to work on your own without supervision
• Organisational Skills
• Good numeracy skills
• Commercial Awareness
• A positive and can-do attitude
• Knowledge of CRM Systems
• Flexible working hours as and when required
• Good keyboard and computer skills, including familiarity with standard MS Office applications, in particular Excel and Word
• The ability to work with initiative and confidence, and have an enthusiasm for customer service and sales related work
• Experience of working within a Customer Care/Helpdesk environment
• Experienced and familiar with the operation of a "CASH" mentor or similar CRM system
• Experienced Co-ordination of sales staff, engineers - both service and installation across the U
• Experience of invoicing and handling of relevant purchase orders

What you'll get in return
Company pension
Free Parking
Generous annual bonus
Quarterly staff outings
20 days holiday plus BH - Holiday days increase with years of service


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

PURPOSE OF THE ASSIGNMENT

Within the Material & Services branch in Singapore, the Repair Order Administrator is responsible to oversee the day-to-day operation of the repair services administration and expediting work.

OVERALL OBJECTIVES

The Repair Order Administrator is contributing to management of Aerospace Material repaired with vendors based in Asia region. Assurance of parts availability is their primary objective. The Repair Order Administrator will work in a fast-paced environment with key responsibility to provide repaired materials in the most efficient and effective manner possible.

MAIN INTERFACES

Internal:

Regional Service Center / Logistics Center Managers for Asia

CDG and SIN Logistics Centers staff

Customer Support Officer and Customer Support Expert in France

Customer Support Manager in France

Outsourced repair department in France

Purchasing Department in France

Shop engineering officer in France

AOG Desk in France

External:

Aerospace MRO providers including Asian AFI KLM E&M MRO joint ventures and subsidiaries.

Logistic Service Provider

KEY RESPONSIBILITIES

The Repair Administrator is responsible for:

- Repair Order creation and dispatch

- Follow the repair logistics flow and assist in resolution of shipping issues to ensure parts shipped/arrived in a timely manner

- Approve the quotation of its perimeter with support if needed of the Technical department

- Manage the day-to-day Repair administration and warranty operation

- Monitor the lead time of repair to fulfill customer or inventory requirements

- Track repair cost/SPT versus contract price/SPT where applicable to ensure vendor compliance

- Administrate the weekly status reports from vendors and record the information in the relevant IT Tools (currently Base RPEX) once a week at a minimum

- Update all IT Tools (Astre, Base RPEX, GOLD, ….) in a timely manner to provide reliable datas to internal and external customers

- Apply the Repair or Buy process

- Record Customer Induced Damage claims

- Monitor and clear invoicing issues

- Monitor and clear the discrepancies after reception in coordination with the relevant Quality Controller

- Archive all files in accordance with regulations and internal processes

- Regular vendor review and teleconference

- Perform tasks/functions assigned by manager

The responsibilities and tasks of the position are not limited to the above mentioned and change might occur in concert with direct Manager.

JOB DIMENSIONS

Position based in SIN – ALPS Avenue (Changi Airport Logistic Park Of Singapore)

Staff: N/A

Tools: Microsoft Office and Outlook, Air France internal IT

Normal Shift - 9.00am to 6.00pm on 5 -Day Week

CONTEXT/ENVIRONMENT

The Repair Order Administrator is in the Customer Service Team in the Material & Services Directorate of Air France Industries. The Business Unit is supporting Customers on Flight Hours Services, closed loop long-term contracted customers in Asia (APAC and India) and has to provide Material in serviceable condition to respect its contractual obligations.

To this end, Air France Industries has decided to establish a Logistics Center in Singapore to support existing contracts and future business ventures more efficiently within the Asia Pacific region.

In a highly competitive environment with a strained supply chain, managing turnaround times (TAT), repair costs, and logistics expenses are critical challenges for renewing existing contracts and securing new ones.

In addition to supplying materials to customers, Air France Industries and more precisely the Customer Service Department aims to enhance local repair activities to reduce overall turnaround time and costs by sending unserviceable parts for local repair.

A primary responsibility of the Repair Order Administrator will be to manage these local repairs and assess the performance of OEMs and Repair MROs.

KNOWLEDGE, EXPERIENCE and COMPETENCIES

Knowledge and Experience:

• Diploma in an aerospace/purchasing/logistics discipline is preferable but not mandatory;
• No previous relevant experience required;
• Knowledge of aircraft materials airworthiness paperwork and/or logistics is preferred;
• Ability to propose and develop metrics for vendor performance measurement/evaluation would be an advantage;
• Proficient with Microsoft Office and Outlook

Behavioural Competencies:

• Strong written and communication skills
• Strong coordination capabilities and interpersonal skills to establish working relationships with multiple departments and various levels of the organization
• Self-motivated and able to work independently
• Good work attitude and a team player
• Ability to manage supplier relationship and problem solver
• Proactive decisions
• Language: fluent in English / basic French is a plus

Facilities Administrator

Work Dynamics - Integrated Facilities Management

Key Responsibilities:

Mailroom Operations:

• Manage mail sending and receiving processes, ensuring timely and accurate distribution.
• Oversee and maintain mailroom consumables inventory.
• Implement and maintain efficient mail tracking and delivery systems.

Document and Storage Management:

• Organize and maintain the facilities document management system.
• Ensure proper filing, storage, and retrieval of important facility-related documents.
• Oversee the organization and management of storage facilities.
• Maintain accurate inventory of stored items.
• Implement efficient storage solutions and space utilization strategies.

Stationery Management:

• Manage the procurement, storage, and distribution of office stationery.
• Maintain inventory and reorder supplies as needed.

Facilities Support:

• Assist with cleaning inspections and zoning.
• Help coordinate Preventive Planned Maintenance (PPM) scheduling for various systems and ad-hoc repairs.
• Support the management of the facilities helpdesk.
• Assist with meeting room and event setup services.

Reporting and Coordination:

• Help prepare and submit various FM-related reports.
• Assist in coordinating with vendors and landlords as needed.
• Support the facilities team in utilities reporting.

Facilities Administator

Work Dynamics - Integrated Facilities Management

Reception Job Description:

The reception team provides a critical function within the organization. They are the first point of contact for our guests. These first impressions are key to setting the scene for a positive office human workplace experience, delivering world-class and seamless customer service.

Call Management

• Receiving, fielding and re-directing internal and external calls

Guest Management

• Welcoming all visitors to the office premises.
• Notifying departmental EA’s and/or meeting host of their guest’s arrival
• Coordinating with building lobby and other reception desk
• Coordinating with Dining Services team as and when needed / arranging catering for local meetings / events
• Creating and running daily reports from EMS / Book-It

Conference Room Management

• Proactively managing bookings and resolving meeting room conflicts via EMS /Book-It system
• Liaising with other IT and Global Corporate Services (GCS) functions to ensure meetings run smoothly
• Performing daily room checks of all conference rooms; reporting any issues by creating tickets and monitoring until issues are resolved

Office Premises Knowledge

• Receptionists will need to gain an understanding of so they are able to engage in passing conversation with guests or when fielding questions from callers

Receptionists must become adept at recognizing key business unit leaders and corresponding EAs and learning any preferences in relation to call forwarding or guest greeting, escorting and delivery.

Physical Reception Areas

• Ensuring the reception area is pristine, clean and tidy at all times
• Reporting facilities issues (e.g., broken / worn furniture, blown light bulbs, dirty floors, carpets, walls etc.) immediately. Raising tickets, and following up until these items are resolved
• Ensuring newspapers, magazines and publications are current and neatly displayed
• Ensuring wardrobes are empty of debris, and free and clear to accept guests’ coats and luggage

Facilities Administrator responsibilities:

• Assist with office relocation project
• Assist with the events in the office
• Mail / print services (including stationary inventory management)
• Subscription services
• Courier management
• Physical Records Management
• Facilities Management requests and FM ticket creation and tracking ensuring tickets are actioned and closed
• Pantry services management
• Security requests and monthly access report management
• Expenses and Invoice Management (Finance)
• BMO & cleaning requests, pest control, M&E services

Qualifications:

• Excellent communication skills (both oral and written)
• Proven track record on a busy reception desk with exceptional attention to detail
• Excellent organizational and multi-tasking skills with the ability to prioritize tasks
• Courteous and cooperative
• Able to work independently
• Client-oriented and exceptional customer service skills with the ability to anticipate requests
• Honest and discreet

What your day-to-day will look like:

• Maintain leave records
• Liaise with HR on OT claims
• Submit IT access requests
• Onboarding of new joiners, offboarding of leavers,
• Liaise with UBS vetting teams on new joiner vetting status
• Request for office & IT access
• Update contract records
• Assist in calendar invites / meeting room reservations / logistics
• Assist in T&E claim submission
• Assist in travel approval requests
• Submit Purchase Order requests to JDE and maintain the PO tracker
• Follow-up with teams on Corrigo work orders
• Review and submit JLL vendor invoices
• Liaise with vendors on invoice submission and payments
• Consolidate vendor invoices for IFM billing (to send to GCS managers for review of IFM bills)
• Prepare GMP, adhoc & project billings to client
• Submit revenue & expense accruals
• Prepare financial report (MMR) with updates from all team leads
• Update Regional finance on IFM invoice payments

Miscellaneous

• Assist on Corrigo issues - update of work order schedules, onboarding of JLL users & vendors
• Assist on new joiner matters
• Draft, review, and revise contracts
• Negotiate contract terms with clients and vendors
• Ensure all contracts comply with company policies and legal requirements
• Maintain a comprehensive contract database
• Monitor contract deadlines and renewals
• Coordinate with internal departments to gather necessary information
• Prepare reports on contract status and performance
• Assist in resolving contract disputes
• Develop and implement contract management processes

Requirement:

• NITEC with at least 2 years of expereince in facilities administrative duties.
• Team player.
• Working location: East

Maintenance Planner & Administrator

Location: Ashington

Contract: Temporary maternity cover up to 12 months

Hours: 37 per week Monday to Friday

Salary: £25,503.57 per annum.

Closing Date: 26th November 2024 at 5pm.



Are you passionate about providing a right first time, highly effective repairs and maintenance service focused on delivering exceptional customer service excellence?

If so, then our Maintenance Planner & Administrator post is for you!



About the role:

Planning and scheduling trade resources
Delivering high level business support and administrative activities
Providing advice, support and guidance on repairs and maintenance related issues
Maintaining accurate records to enable meaningful and precise key performance indictors and management information


About you:

You’ll need:

Experience of working in a repairs and maintenance function
Experience working with Salesforce
Experience of scheduling trade resources, administrating repairs and maintaining accurate records
Skilled at managing a busy varied workload with changing priorities
Well organised with good influencing skills and a keen eye for detail
Excellent working knowledge of MS Excel, Word and Outlook


The Benefits:

36 days annual leave (including bank holidays)
Opportunity to working from home up to 2 days a week
Make big savings on day to day expenses with discounts on shopping, groceries, holidays and days out through our Bernicia Own Benefits platform
Generous pension scheme


About us:

We’re all about helping people in need of housing. We believe a good home makes lots of other things possible, so we provide great homes and services that do just that.
We’ve built Bernicia to be a business that people want to be a part of. We’re one of the North East’s largest and most successful housing providers; building, renting, selling and managing homes as well as providing services to over 60,000 customers.
Everything about Bernicia is people focused, that’s why we’ve held the Investors in People Gold Award since 2010.
We operate within a set of simple, but effective values, which blend perfectly to create our unique ‘Bernicia Way’ culture. This ensures we are customer focused, through working together, respecting each other, being accountable for our actions and demonstrating integrity and leadership.


For more information regarding this role, please contact:

Stuart Liversedge on 0191 238 3111 or Caroline Dryden on 0191 238 3426.

We reserve the right to close this vacancy earlier than advertised, should we receive a large volume of applications.

________________________________________________________________
The Group is fully committed to the promotion of equal opportunities and we particularly welcome applicants from groups who are currently under represented at Bernicia.

Carbon60 are looking to recruit a Programme Support Officer in Southampton.

Location: Southampton

Pay Rate: £12.79 (£26,603 per annum)

Contract: Temporary ongoing (minimum of 3 months)

Hours: 07:30-16:15 Monday to Thursday 07:30-15:15 Friday

The Role:

• Working in the Estate Maintenance Planning Team to allocate work to trade
• Ensure that materials are available by liaising closely with the materials hub
• Liaising with customers regarding their day-to-day repairs
• Provide performance information for housing maintenance
• Deliver a high standard in customer focused contact centre environment.

The Successful candidate:

• Good IT Skills
• Good Customer Service Skills
• Data entry experience
• Telephony experience
• Experience of providing a customer based service

The location of the site is not easily accessible by public transport so own transport would be advisable

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Role: Administration Officer (Facilities Admin)
Location: HMP Grendon Springhill
Salary: £26,614.62
Contract: Full Time - Perm (39hrs per week)


We are seeking two dedicated Administration Officers to join our team at HMP Grendon and Springhill. HMP Grendon a category B male prison, HMP Springhill is a category D male prison.


Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment.


HMP Grendon Springhill runs like a self-contained city, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community.


As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all.


If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference.


We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with any combination of:

• Experience in using a variety of IT systems including CAFM
• Experience in a busy office environment
• Experience of working without supervision
• Knowledge of IT systems
• Up to date First Aid qualification
• Administrative experience

If this sounds like you, we would like to hear from you!


Explore a varied and rewarding career at GFSL.
Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society.


Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts.


You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress.
Explore facilities careers where you can make difference.


Pride In People.
We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves.
We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone.


GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Spring 2026. As the programme unfolds, we will learn more.


Pride in People - Do the Right thing - One Team
An ISO 9001 Certified Company

Proud member of the Disability Confident employer scheme