Total 17 pr officer job vacancies in Maintenance / Repair category in The United States of America

The post holder will be expected to be the point or contact / coordinator of all PPM activity on a daily / weekly / monthly / annual basis. The post holder will be responsible for the continued development and monitoring of a Trust wide PPM Planner based on statutory requirements and best practice on a property-by-property basis. The post holder will be expected to ensure the applicable statutory, mandatory and compliance standards, Trust policy requirements and best practice codes are implemented and maintained in response to legal obligations, professional advice and NHS guidance and to develop and maintain effective processes to demonstrate compliance. The role will require the post holder to have significant experience of working with Computer Aided Facilities Management (CAFM) systems to provide a detailed schedule of works to be entered onto the Trusts adopted CAFM System. To be responsible for allocating PPM works to the appropriate in-house maintenance engineer, or approved sub-contractor. Based on information contained within the system the post holder will be expected to utilise data held within the CAFM system to ensure that works are distributed appropriately based on skill set and changing/challenging workload of individuals in-house maintenance engineers and approved sub-contractors. Being a point of contact / coordinator for all PPM activity, the post holder will be expected to liaise closely with site based staff (including dedicated site Estates and Facilities Officers, Clinical colleagues and Corporate Staff) advising of engineer attendance and works to be carried out. This will include administering the Authority to Proceed System, including reviewing the Risk Assessment and Method Statements (RAMs) for suitability prior to arranging Permits to Work. The successful candidate will be expected to prepare technical specifications and tender documents. To periodically review Estates Contracts for preventative maintenance activities to ensure statutory, mandatory, departmental, and financial compliance / value for money The post holder will be expected to monitor the successful closure of PPM routines ensuring that risks attached to PPM activity (non-conformance of PPM activity and remedial actions) are appropriately managed and/or escalated as appropriate. The post holder will undertake regular internal audits to identify non-conformance of PPM activity. If during the PPM, remedial actions are identified it is the post holders responsibility to record these as reactive works from the remedials, ensure that the remedial actions are addressed and the CAFM system is updated to reflect these changes. For PPMs identified as a statutory requirement, the post holder will be expected to extract, consolidate and prioritise statutory compliance remedial work for various elements of the Estates and Facilities operations. (e.g Water Risk Assessments, Fire Risk Assessment, Fixed Electrical Tests, Lift Insurance Inspections etc.) Specifically for water management, the post holder will be required to access and monitor the water asset management database (ZetaSafe) to assure compliance and investigate all non-conformance. Overseeing the remedial actions to ensure failed assets are returned to a compliant status according to the L8 legislation. The post holder will be expected to identify and investigate any gaps in the schedule, creating new PPMs where necessary. The post holder will be expected to work closely with the departments Systems Manager to ensure that quality systems are introduce and maintained in relation to information/documentation/data relating to PPM activity is appropriately managed and uploaded within the relevant systems (i.e. CAFM / Shared Drive). The post holder will introduce and maintain quality systems to manage the Service Sheets and The post holder will be expected to develop and maintain a good understanding of the Maintenance Module and Compliance Module within the Trusts adopted CAFM System. Information/documentation/data will be validated for input into the Maintenance Module and Compliance Module from various sources (internally and externally) To analyse statistical information to: o Monitor trends, and identify areas that require further investigation. o Produce technical and routine management reports on all PPM activity as designated by Estates and Facilities Managers (location specific) that will assist in the effective use of resources/asset management and ultimately cost benefit for the business. o Assist in KPI monitoring The post holder will be expected to develop and maintain a robust Asset Management register reflecting appropriate servicing and inspections in line with the requirements. To organise quarterly PPM review meetings with attendance delegated by the Estates and Facilities Managers and Compliance Managers to ensure that the Trust is fully compliance across all facets of PPM activity (statutory requirements / best practice) As delegated by the Estates and Facilities Manager (location specific) and/or Compliance Manager to undertaken the role of Authorised Person (AP) / Deputy Authorised Person where appropriate, subject the appropriate and relevant training being provided and undertaken. At attend and participate in the compliance related meetings (i.e. Water Task and Finish Group and Fire Task and Finish Group meetings or as designated by the Estates and Facilities Managers). Coordinating any remedial actions (i.e. from the Fire Risk Assessments (FRAs) and Water Risk Assessments (WRAs)) and play a fundamental role in organising the necessary work to ensure regulations are met. The post holder will be expected to provide effective service management and forward planning to the Estates and Facilities Operation department of the Trust linking in with: o Local healthcare organisation covered under the terms of Service Level Agreements (held by the Finance Administrator and Property Management and Development Team) o Estates and Facilities Operational Teams (Head of Estates and Facilities; Estates and Facilities Managers (location specific); Deputy Head of Estates and Facilities (location specific) and Estates and Facilities Officers (Site specific responsibilities) o Compliance Team (Compliance Manager; Fire Safety Officer and Physical Security and Compliance Officer) o Help Desk (Help Desk Manager and Help Desk Administrators) To support in the development and delivery of a range of PPM activity, in line with best practice methodologies associate with PPM planning and scheduling. The post holder will be required to obtain quotations in line with the Trusts Standing Financial Instruction (SFIs) to undertake remedial activity associated with individual PPM activity. Coordinating associate Requisitions / Purchase Orders with the support of the Help Desk function and Finance Administrator to ensure value for money is achieved. Validating all invoices against the order for price and quality, recorded for control and auditing purposes, and present for authorisation where necessary. To provided additional administrative support to supplement the Help Desk function when required as designated by the Estates and Facilities; Property and Projects Support Manager and the Estates and Facilities Managers (location specific) where required. Working with the Systems Manager, this role will be responsible for managing (manually or electronically) filing systems to ensure that they are organised to the best effect for the directorate. The role will work closely with the System Manager and Help Desk Manager with the review of PPM activity in relation to uploading revised Job Service Sheets. The role will require the post holder to act as administrator for the SFG-20 resource library uploading relevant Job Service Sheets (attached to individual PPMs allocated per property) on to the Trusts adopted CAFM system, regularly monitoring and uploading revised Job Sheets following legislative change to ensure full compliance across all Trust properties. The post holder must have a flexible approach to working within the team, and maintain good working relationships with internal and external contacts, demonstrating professionalism at all times. The post holder may be required to travel to other sites across the Trust as required and delegated by the Estates and Facilities Managers (locality specific) to provide additional cover across all Estates and Facilities corporate buildings or site/property specific attendance

Safely move patients between departments, ensuring their comfort and security during transfers. Transport patients belongings, medical records, and equipment such as IV stands during transfers. Collect and deliver internal and external mail, parcels, supplies, and pharmacy items to and from various departments. Transport food trolleys from the kitchen to wards and other user areas, and return trolleys to the kitchen once used. Assist with the collection and delivery of medical devices and equipment as required. Assist with the movement and transportation of furniture and large items under the direction of the supervisor. Respond to requests to move or set up equipment for various departments and events. Assist in emergency procedures such as transporting urgent blood samples, specimens, or other critical items. Respond to major incidents and fire drills as directed by the supervisor. Assist with duties in the mortuary as needed, including appropriate record-keeping out of hours. Carry out general assistance tasks to support staff, visitors, and patients in a courteous and professional manner. This description serves as a general guide to the duties of the role and is not exhaustive. The post holder may be required to perform additional tasks as needed to meet the operational requirements of the site. A proactive and flexible approach is essential to ensure the smooth running of services.

Please refer to the attached job description and person specification to view the full details for this opportunity at BWC Management Services Limited. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

The role will report to the Facilities Operations Manager for these sites and key relationships at the sites will be Trust Staff at all levels, external contractors and Consultants. Communication both verbal and written is key to this role. The hours are primarily Monday to Friday between 8:00am and 4:30pm but will involve some weekend working and weekday early starts and evenings.Regular audits of the FM services will need to be carried out as well as dealing with any issues that arise on the sites throughout the day, attending meetings where required and covering for the Manager when he is away.

The role will report to the Facilities Operations Manager for these sites and key relationships at the sites will be Trust Staff at all levels, external contractors and Consultants. Communication both verbal and written is key to this role. The hours are primarily Monday to Friday between 8:00am and 4:30pm but will involve some weekend working and weekday early starts and evenings.Regular audits of the FM services will need to be carried out as well as dealing with any issues that arise on the sites throughout the day, attending meetings where required and covering for the Manager when he is away.

The role of a Senior Duty Officer is to support the effective and efficient delivery of the soft FM function, working alongside the relevant Estates and Facilities managers and stakeholders. The key areas of responsibility are as follows: Provide dedicated project support in delivering the soft FM function. Provide on-going audits for linen, site management and CCTV access as when required. Provide on-going/ad-hoc ID access control sessions as and when required. Working in partnership with colleagues from separate NHS sites within The Royal Free Group. Support department stock auditing and ordering as and when required. Attend meetings with stakeholders and internal teams as and when required. Support the Deputy Facilities Manager in the day-to-day monitoring of the Barnet Hospital site. Support the delivery of the programme effectively and efficiently, promoting effective use of data, information, knowledge and technology to improve, inform and support the departmental work plans Be responsible for providing team support to the various work streams, providing dedicated resource, monitoring implementation and evaluation of the work streams by providing high quality reporting as required. Co-ordinating with various groups, identifying interdependencies across the work streams Communicate complex, sensitive information to a range of stakeholders. Support delivery in terms of waste management, aligned to the waste management HTM 07-01 Work autonomously in the role, escalating issues that may arise to the appropriate person and forward plans to avoid delays Analyse and interpret a range of information, issues, options and situations across a broad range of work streams. Comment on procedures to identify where improvements can be made and introduce local processes to support projects running smoothly. Support with the delivery of milestones through proactive monitoring and ensuring any gaps or risks are highlighted The post holder will carry out other duties as may be reasonably required by the Deputy Facilities Manager and Head of Facilities

Job context This post is based within the Building Services Team at Harrogate Convention Centre (HCC). The Convention Centre provides exhibition, entertainment, and conference services to a wide number of external clients generating an annual Economic Impact for the District in excess of £45 million, hosting approximately 150,000 visitors a year. The Building Services Team oversees a number of building related projects and delivers repairs and maintenance across the HCC Estate whilst ensuring a safe operating environment. The postholder will provide support to the Building Services Manager in addition to supervising external contractors and the Compliance Assistant and Decorator posts to ensure the safe and effective delivery of repairs and maintenance including day to day, emergency response and planned works as required. The post is based at HCC. Job purpose: The delivery of repairs and maintenance by self and others across the HCC Estate. Ensuring the quality of repairs and maintenance work, value for money and speed of delivery are all balanced reflecting the operational and commercial needs of the HCC business. Operational Management: Ensure any work required is delivered within the timescales and budget constraints provided, considering safe working practices and complying with North Yorkshire Council and Harrogate Convention Centres agreed standards / service specifications. Liaise and assist with all internal teams and contractors to ensure the efficient and effective co-ordination of all maintenance works All provisions in regard to H&S including ensuring safe working practices by self, team and contractors including the recording and monitoring of supplied equipment, checking RAMS, competency and insurances and monitoring performance. Liaises and assists all NYC Property Services staff to ensure the efficient and effective co-ordination of all maintenance works. Resource Management: Plans and manages own workloads and those of Compliance Assistant and Decorator posts to ensure timely outcomes. Planning and delivery of activity and services and when dealing with suppliers, contractors and the general public. Procuring of materials and labour Contributes to ensuring that resources are used in a planned way in order to maintain an efficient and cost-effective service which takes full account of safety and compliance requirements. Partnerships: Develops and maintain positive and cooperative working relationships with members of all teams within HCC. Works with external contractors, event clients & other stakeholders to ensure the HCC estate is compliant and safe. Systems and information: NYC Systems including MyView, Sharepoint, Engage and insight. Service specific software including Momentus Diary Booking System Building Services software including TREND 963, Nimbus and Onyx.

To view the main responsibility, please see the attached the Job Description and Person Specification.

Job Purpose The successful candidate will be working as part of a small team to deliver facilities and operational services to the LOROS Hospice and the wider estate. This role requires someone with excellent interpersonal and organisational skills who has experience of working within facilities management team, delivering planned and reactive maintenance. Main Duties and Responsibilities /Key Accountabilities 1. Co-ordinate and complete when due planned preventative maintenance activities allocated to you. These could be either in-house or subcontracted services. Ensuring that any/all recommendations following a planned maintenance visit are followed through to completion. 2. In the absence of another Facilities Officer, you will be expected to assist with the completion of their planned preventative maintenance activities as they fall due. You will be trained to deliver all of the PPMs. 3. Work with the Facilities & Operations Team Leader to ensure maintenance schedules and records are up to date with service visits and services sheets, ensuring PPM paperwork is accurately completed. Be responsible for identifying remedial works/recommendations from the maintenance visit for logging on the PPM action tracker. Ensure recommendations are acted upon within a reasonable timescale i.e. obtaining quotations/assessing the necessity of the work/getting the work completed. 4. Respond to reactive maintenance jobs as they come in, prioritising jobs and completing them in a safe and timely manner. 5. Sub-Contractor Management Work to the Control of Contractors Policy ensuring receipt of current and relevant risk assessments, method statement, COSHH risk assessments, insurances and training/competency certificates etc. for each task to be carried out. Liaising with the Health & Safety Officer, for help with any issues related to the information received. Once on site induct the contractor to their area of work and site emergency procedures and manage the contractor whilst on site, checking quality of work and cleanliness of work area on completion. 6. Work to Risk and Method Statements for all planned and reactive tasks, including POW risk assessments, and identifying new or different hazards before commencing work. 7. Communicate with other members of the department regarding any site developments/changes etc. 8. Assist with office moves/conference room set ups as required. 9. Provide event support, help at events and represent LOROS on other occasions as deemed necessary. This may require working outside of contracted hours. 10. Carry out any reasonable additional duties/tasks as requested by line Manager and assist other team members as required.

The role will report to the Facilities Operations Manager for these sites and key relationships at the sites will be Trust Staff at all levels, external contractors and Consultants. Communication both verbal and written is key to this role. The hours are primarily Monday to Friday between 08:00 and 16:30 but will involve some weekend working and weekday early starts and evenings. Regular audits of the FM services will need to be carried out as well as dealing with any issues that arise on the sites throughout the day, attending meetings where required and covering for the Manager when he is away.

Monitor the services to ensure successful delivery and value for Money. Monitor and assist in the review of SLAs in line with the Trust contractual, financial and operation objectives. Make staff aware of their responsibilities under the Health & Safety at Work Act, Food Safety Act, and COSHH regulations. Undertake compliance-based audits on a range of services including Catering to ensure all staff are compliant in relevant food hygiene certification and that food preparation methods and storage meet food safety and hygiene legislation as directed by the Food Standards Agency. Ensure regular cleaning audits are conducted within a defined area of control, in conjunction with clinical staff members to ensure services are being provided to agreed NHS National Standards 2021. Ensure all elements of the patient environment are audited including fixtures and fittings and where maintenance is required, record the job through the Helpdesk tracking progress of the job through to completion. Ensuring appropriate escalation takes place when tasks and remedial actions are not being completed in a timely manner. Record and store all audits including attendance, scores and remedial actions taking responsibility for directing those responsible to their actions and completion deadlines. Distribute and maintain data collection for Soft FM customer satisfaction surveys to ensure a quality patient experience is achieved. Respond to major problems and issues which may impact on service continuity. Respond to and act on incident reports and complaints in line with Trust policies and procedures. Promote a positive image of Estates & Facilities Services across the Trust. To act as first point of contact for Estates & Facilities service-related queries.

The trainee Estates and Facilities officer will collaborate with the Estates Manager at The Walton Centre NHS Foundation Trust to ensure timely delivery of estates-related activities. This role involves providing local support for operational services, focusing on monitoring statutory compliance, ensuring safe work practices, and facilitating minor capital and revenue projects. The officer will also assist in managing contractors engaged in estates and facilities related tasks. Key responsibilities include: Acting as a local point of contact for estates operational services Overseeing statutory compliance and safe work practices. Supporting the Estates Manager in day-to-day operations. Developing scope of works for estates related projects. Liaising with sub-contractors to ensure the successful delivery of estates projects. The postholder will communicate progress to colleagues across the Trust to minimise impact on clinical and operational functions and promptly reporting any delays or issues with project delivery. Additionally, the role requires flexibility in adapting to changing circumstances and pressures to effectively serve the Trust outside of the postholders primary discipline. Other duties include ensuring statutory compliance throughout the Trust's estate, implementing, and monitoring safe work practices for all estates contractors, coordinating with subcontractors and in-house staff to ensure timely completion of planned and reactive activities, and communicating estates and facilities related activities to Trust colleagues. The officer will also inspect planned and reactive maintenance works to uphold quality standards and compliance. The postholder will be able communicate effectively, both written and verbal, and have strong organisational skills, manage a diverse workload, and show proven capability to work alone or as part of a team. Main Duties and Responsibilities Technical Support the delivery of estates and facilities related services to ensure compliance with all relevant standards, for both guidance and legislation as well as all Trust policies and procedures. Provide technical assistance and guidance during planning and implementing projects. Liaise with expert advisors, including, but not limited too, water safety, HVAC, fire alarm and waste, to ensure all works are co-ordinated and integrated into existing systems. Ensure that industry standards are met for all related project works. To undertake any necessary training to ensure and improve capability whilst supporting the Trusts Authorised Persons roles. Participate in all Trust minor and major projects. To undertake audits and feasibility studies Assist in the development of full estates and facilities asset register and its integration into future CAFM system. To update records drawings and databases, as required. Management and Contractor Management Assist in the development of, and participate in, an in-house on-call rota that will provide a single point of contact for all out of hour Estates and Facilities emergencies, as required. Management of the Trust estates and facilities sub-contractors, offering advice, guidance, and support, as required. Management of any delegated budgetary control associated with revenue and capital expenditure. Assist with the renewal/replacement, procurement, and management of any estates and facilities related service contracts. Ensure any reporting is delivered in a timely manner. Ensure all necessary inductions, competencies, and safe systems of work are in place for sub-contractors. Participate in the recruitment process for ny new estates and facilities roles. To ensure there is a robust process in place for contractors on site, both during their works and prior to their arrival. Assisting in the management of in-house maintenance staff. Offer advice and development for in-house maintenance staff, including apprentices. Service Delivery To ensure any related projects are completed to the highest standards and meet all compliance requirements. To ensure regular attendance at, and reporting to, Trust committees and groups, as required, in order to update on related activity. Risk Reviewing risk assessments and method statements for on-site contractor activities as well as undertaking and issuing contractor inductions and permit to work, respectively. Establish a procedure for conducting regular health and safety audits to uphold high standards of health and safety compliance among contractors at all times. To be able to work to, and create, Trust risk assessments, as necessary. To ensure COSHH risk assessments are reviewed and updated, where required. CPD Attendance at training courses for progression, updates, and refreshers in the pursuit of Continual Professional Development. Have the ability to understand the requirements for healthcare estates and facilities including a working knowledge of all associated standards. Have a good understanding of the workings of other trades in relation to others. General Duties To undertake any other reasonable tasks and duties, as required by the job. To have a flexible approach to work activities to enable their completion outside of normal working hours. Any other duties within the Estates and Facilities function, which may be required by the Trust, within the scope of the individuals competence or as laid down in agreements between the Department of Health and any Trade Union, as appropriate.

Please see the attached Job Description and Person Specification for full duties and responsibilities.

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net