Total 18 job vacancies by NHS Jobs

Planning and Organising Demonstrate the ability to manage own and others workload effectively. Ensure that workload is planned effectively to meet a number of complex deadlines. Effectively deal with unplanned events, which may impact on the smooth running of projects. Identify and implement action/plans on day-to-day issues or in agreement with the Clinical Lead for management issues. Play a leading role in project team meetings, Steering Committee and other governance and oversight committees, and participate in project procedure reviews and setting standards for project protocols. Managing People and Resources Take responsibility for the supervision and management of research administration and ensuring effective communication. Demonstrate the ability to support and supervise research staff effectively, dealing with unexpected issues, eg. Sickness. Delegate staff according to skill mix and work load. Training and Teaching Take responsibility for own continuing professional development and maintain own portfolio in line with KSF. Recognise gaps in practice knowledge in self and others. Supervise and train new and junior staff in the performance of their duties to ensure that project protocol and Research Governance is observed. Research and development Produce summary reports and material for WISDEM departmental meetings or funding bodies as required. Responsible for the on-going development and quality of research systems e.g. databases. Provide project management expertise in the organisation and monitoring of the project and other internal/external studies as appropriate. Co-ordinate the production of research management protocols for individual projects in liaison with Clinical Lead and research personnel. Ability to think and react appropriately to adverse conditions e.g. high stress levels. Manual handling tasks e.g. carrying notes or moving research equipment. For further details please see the attached job description.

The post holder will support the Coventry &Warwickshire Continuing Health care Service (CHC) and Individual packages of care (IPOC) Leads and Managers to ensure effective delivery of NHS CHC and IPOC priorities across the C&W system The Project Lead will work collaboratively with various partners , and external stakeholders to facilitate and lead projects to secure system-wide transformation and delivery of strategic priorities. The Project Lead role will ensure workstreams are planned and managed effectively, taking the lead in ensuring their successful delivery against agreed timelines and plans, and for the management and reporting of risk. This includes overseeing the implementation and delivery of projects against the key milestones within agreed timescales. A key dimension to this role will be to lead projects within the workstreams with the engagement of relevant partners and clinicians in the complex management agenda to ensure they are heavily involved in the development of plans and any service pathway design, improvement and change management and that there is the necessary capacity and capability within the system to deliver both the local and national targets. Has a key responsibility to lead project management and provide service analysis, service redesign and capability building expertise to the services that fall within Coventry and Warwickshire Integrated Care System (ICS). Actively contribute to the delivery of the CHC and IPOC programme and project key objectives providing professional project leadership to allocated workstreams. Manage and implement an effective and planned programme of activities utilising agreed tools and skills including those based primarily but not exclusively on lean thinking ensuring that progress can be tracked, and risks mitigated. Work closely with the workstreams ensuring strong engagement, cross working, shared learning, and delivery against their individual workstream plans. Liaise and communicate extensively with key stakeholders across the health economy. Liaise with appropriate functions within the ICB.

To reproduce and collate meeting papers on a monthly basis, including folder management; To answer the telephone in the office and deal with enquiries appropriately; To be responsible for correspondence and communication within the Department, e.g. post & all user information alerts; To maintain filing systems for the Estates and Facilities admin office; To requisition stationery and maintain stock levels as appropriate and arrange appropriate storage for the office. To keep the stationery cupboard tidy and stocked; Participate in appraisals and personal reviews and work to achieve set objectives; Consistently demonstrate and promote behaviours and actions reflective of Trust values; Undertake any other tasks as required and in accordance with the grade and nature of the post For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

Providing R&D Project Management administration for R&D Projects and throughout the project life cycle. Supporting several areas of work concurrently with the assigned project or programme and manage competing demands. Managing the team incoming email inbox and using their initiative to deal with emails appropriately. Working autonomously with effective time management skills to manage own workload. Acting as a point of contact and passing on relevant information to appropriate team members sensitively and autonomously. Ensuring that all project and programme documentation is shared and accessible across the team. Engaging with key stakeholders and staff, were necessary, to ensuring all project plans, actions, risk logs and trackers are kept up to date. Undertaking the storing, configuration and management of electronic data. Scheduling and arranging meetings, preparing agendas and taking accurate and concise minutes and distributing them. Organizing and planning related events, meetings and training courses as necessary. Working autonomously on a day-to-day basis, providing cover for all matters of day to day administration, including taking the initiative to ensure necessary follow-up actions are undertaken. For further details please see the attached job description.

Support the successful delivery of the small projects within an acute hospital environment, managing conflicting demands, whilst minimising any potential disruption or disturbance to patients, staff, or other visitors. Planning, co-ordination, and management (including of small budgets) of a number of different projects or workstreams at any time. This will include liaison with various key internal and external stakeholders to ensure the demands of the Trust are appropriately met. Developing and monitoring projects using project management tools and templates ensuring appropriate reporting at all levels. Liaise with other members of PMO team, Strategy, Finance, Workforce, ICT, external suppliers and clinical teams to ensure that projects are delivered successfully. Provide, receive and interpret information to ensure successful delivery of the projects. Recognise complex information and escalate accordingly. Effectively document and monitor project risks in line with organisation priorities. Awareness of mitigation and contingency planning. Support the identification, documentation, and monitoring of benefits to ensure projects deliver against agreed deliverables. Plan and support the implementation of changes. Recognise when there is a need to adjust deliverables to meet unexpected circumstances. Produce and maintain the formal project documentation required throughout the project lifecycle including the collection of information to support review and/or development of policies and procedures. To work to tight deadlines under pressure in a complex environment. To contribute to management and administrative processes and structures including managing resources. To be competent in the use of applications including Word, Outlook, Excel, PowerPoint, MS Teams. For further details please see the attached job description.

Project Management. Support the preparation of Risk assessments including resolving failures to meet project standards. Prepare Project plans and progress actions with the project team members and produce progress reports using the most appropriate tool. Prepare and maintain Project documentation as required of the Project. To provide project management support and expertise to those involved. Communicate sensitive information about performance and change. Have awareness of all Projects within the remit of the Medical Education Directorate and the dependency between to report on conflicts should they occur. Financial and Physical Resources Support and inform the requirement and targeting of resources, monitoring, implementing, and evaluating projects and delivery of financial benefits and providing high quality information and analysis. Contribute to the financial delivery of the agreed portfolio ensuring it is delivered on time. Communication Persuades staff of the importance of the project, negotiates with, and motivates sites on project delivery. Communicate information and issues, including briefings and reports, to the Project Leads and the Head of Medical Education as appropriate. For further details please see the attached job description.

Key aspects: To ensure an effective internal governance framework and communication system within the group To ensure standards for clinical data and quality metrics within the group are met. To continually contribute to the groups patient and business improvement agendas. Provide support for specialities and governance leads to drive the quality agenda and ensure improvement in performance across all of the Trusts quality metrics. This will require: Being proactive, adaptive, and responsive to each specialitys requirements and needs. Building up effective relationships with individuals within the group. Participating in regular meetings within the Quality and Data team, and wider meetings for the specialties and Group to achieve the objectives set for the post. Developing and maintaining data/information systems and processes to enable the specialities to monitor and measure its performances. Provision of high quality project, service and administrative support including information, analysis and report writing. Sharing of ideas for potential service improvement by identifying areas for change where appropriate and recommending actions to resolve problems and review practise. Providing and improving services in line with Trust objectives and nationally agreed initiatives. To review and validate the groups data quality regularly to ensure compliance with Trust and local policies and standard operating procedures. Identifying and developing improvement plans with clinical and operational leads. Representing the specialities in appropriate quality forums. Undertaking relevant project work as directed, including obtaining information from the Internet, collation, manipulation and reporting of data in order to produce reports and spreadsheets. Utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include iPM, CRRS, Opera, etc. Administrative Tasks: To support with effective functioning of Quality Improvement and Patient Safety (QIPS) meetings and ensuring the appropriate Trust templates for agenda, minutes and action plans are used. Providing administrative support for meetings as and when appropriate. Facilitating meetings including preparing documentation, collecting data, coordinating and attending meetings. Adhering to Trust wide standard operating procedures and policies developed for processes as well as devising, documenting and managing new policies and processes. Managing and prioritising work in line with agreed schedules and in accordance with the Sub-Groups professional standards. Keeping a well-managed and organised system in place for all administrative tasks. This can include meeting minutes, meeting agendas, action logs, action trackers and reports. Data and Quality Management: Managing data quality by supporting each speciality with clinical guidelines, mortality reviews, clinical and national audits, e discharges, e results, and patient information leaflets. This includes keeping a track of all data and ensuring that each speciality is aware of any data due for review and ensuring that, where appropriate, each speciality has necessary administrative support with tasks involved for data to be in date. Ensuring that all data is reviewed, corrected and recorded in Trust approved templates and all necessary paperwork is sent to appropriate teams to action. Facilitating the creation and maintaining of multiple databases and external systems, including Amplitude, NICOR, Shunt Registry, and NNAP and monitoring performance with these, working collaboratively with the specialties to ensure accurate completion. Collating data for the QIPS meeting presentation as per speciality requirements. This can include data from Datix (incident, actions, risk register reports, legal claims, complaints, PALS, and compliments), data regarding clinical effectiveness (clinical guidelines, mortality reviews, audits as well as reports on e-results and e-discharges), and patient experience (patient information leaflets, friends and family tests (FFT)) as well as any speciality specific reports Utilising Datix to support teams with: Risk management, incident investigation and closure, SIG actions facilitation and updating/closure, complaints reviews, report designing and analysis. For further details of the role please see the attached job description. The above duties and responsibilities are intended to represent current priorities and are not meant to be an exhaustive list. The post holder may from time to time be asked to undertake other reasonable duties and responsibilities. Any changes will be made in discussion with the post holder according to service needs.

Key aspects: To ensure an effective internal governance framework and communication system within the group To ensure standards for clinical data and quality metrics within the group are met. To continually contribute to the groups patient and business improvement agendas. Provide support for specialities and governance leads to drive the quality agenda and ensure improvement in performance across all of the Trusts quality metrics. This will require: Being proactive, adaptive, and responsive to each specialitys requirements and needs. Building up effective relationships with individuals within the group. Participating in regular meetings within the Quality and Data team, and wider meetings for the specialties and Group to achieve the objectives set for the post. Developing and maintaining data/information systems and processes to enable the specialities to monitor and measure its performances. Provision of high quality project, service and administrative support including information, analysis and report writing. Sharing of ideas for potential service improvement by identifying areas for change where appropriate and recommending actions to resolve problems and review practise. Providing and improving services in line with Trust objectives and nationally agreed initiatives. To review and validate the groups data quality regularly to ensure compliance with Trust and local policies and standard operating procedures. Identifying and developing improvement plans with clinical and operational leads. Representing the specialities in appropriate quality forums. Undertaking relevant project work as directed, including obtaining information from the Internet, collation, manipulation and reporting of data in order to produce reports and spreadsheets. Utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include iPM, CRRS, Opera, etc. Administrative Tasks: To support with effective functioning of Quality Improvement and Patient Safety (QIPS) meetings and ensuring the appropriate Trust templates for agenda, minutes and action plans are used. Providing administrative support for meetings as and when appropriate. Facilitating meetings including preparing documentation, collecting data, coordinating and attending meetings. Adhering to Trust wide standard operating procedures and policies developed for processes as well as devising, documenting and managing new policies and processes. Managing and prioritising work in line with agreed schedules and in accordance with the Sub-Groups professional standards. Keeping a well-managed and organised system in place for all administrative tasks. This can include meeting minutes, meeting agendas, action logs, action trackers and reports. Data and Quality Management: Managing data quality by supporting each speciality with clinical guidelines, mortality reviews, clinical and national audits, e discharges, e results, and patient information leaflets. This includes keeping a track of all data and ensuring that each speciality is aware of any data due for review and ensuring that, where appropriate, each speciality has necessary administrative support with tasks involved for data to be in date. Ensuring that all data is reviewed, corrected and recorded in Trust approved templates and all necessary paperwork is sent to appropriate teams to action. Facilitating the creation and maintaining of multiple databases and external systems, including Amplitude, NICOR, Shunt Registry, and NNAP and monitoring performance with these, working collaboratively with the specialties to ensure accurate completion. Collating data for the QIPS meeting presentation as per speciality requirements. This can include data from Datix (incident, actions, risk register reports, legal claims, complaints, PALS, and compliments), data regarding clinical effectiveness (clinical guidelines, mortality reviews, audits as well as reports on e-results and e-discharges), and patient experience (patient information leaflets, friends and family tests (FFT)) as well as any speciality specific reports Utilising Datix to support teams with: Risk management, incident investigation and closure, SIG actions facilitation and updating/closure, complaints reviews, report designing and analysis. For further details of the role please see the attached job description. The above duties and responsibilities are intended to represent current priorities and are not meant to be an exhaustive list. The post holder may from time to time be asked to undertake other reasonable duties and responsibilities. Any changes will be made in discussion with the post holder according to service needs.

The post holder will need to work on their own initiative, with the ability to prioritise and manage competing demands, confident in problem solving and making informed decisions, attention to detail and effectively recording accurate data in a timely manner is a key requisite of this post. The post will be varied and include, diary management, organise and coordinate routine and urgent meetings, room bookings, minute taking, managing the recruitment process via TRAC, organising and recording supervisions and PDRs and updating ESR, maintaining e-rosters with annual leave requests and sickness reporting. Applicants will need to be computer literate in the use of Microsoft word/outlook and experienced in using Excel spreadsheets will also be an advantage. Being able to demonstrate proficient use of TRAC and ESR/e-roster systems will be beneficial, but not essential as training will be provided. Although the Business Support Officer post will be part of the overall admin team based at the locality, they will have very limited patient access and dedicated to the requirements of the Clinical Team Managers on a day-to-day basis, but line managed by the Locality Admin Co-ordinator, who will provide training, supervision and appraisal reviews. This role requires you to help improve the efficiency and effectiveness of clinical services and we are looking for individuals with a positive approach to change and supportive of service improvements.

To reproduce and collate meeting papers on a monthly basis, including folder management; To answer the telephone in the office and deal with enquiries appropriately; To be responsible for correspondence and communication within the Department, e.g. post & all user information alerts; To maintain filing systems for the Estates and Facilities admin office; To requisition stationery and maintain stock levels as appropriate and arrange appropriate storage for the office. To keep the stationery cupboard tidy and stocked; Participate in appraisals and personal reviews and work to achieve set objectives; Consistently demonstrate and promote behaviours and actions reflective of Trust values; Undertake any other tasks as required and in accordance with the grade and nature of the post For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

1.Main duties include providing personal assistant support to and managing the commitments of the Deputy Chief Medical Officers through efficient diary management. 2. Effective collaboration with all relevant personnel to maintain an effective administration system; prompt transcription where required, manipulation and distribution of appropriate correspondence. 3.Organising and attending DCMO chaired meetings, taking and transcribing minutes or action notes for approval, ensuring there is a good record which ensures that decisions are recorded, referenced and future action is taken at the appropriate level. 4. Providing administrative support to the CMO portfolio work/project work as required by the Medical Directorate Business Manager, including collation and reporting of data in order to produce reports, spreadsheets and presentations, utilising relevant Trust IT systems, as determined by the role, ensure all relevant data is collected and input accurately in line with Trust guidelines. 5. To plan, organise and implement the clerical and administrative processes of the Medical Directorate, Medical Revalidation & Appraisal function and job planning function where required, demonstrating effective office skills. Including the preparation of documents for presentation (e.g. PowerPoint Slides) for the Medical Directorate Trust wide clinical meetings. 6. To plan, organise and implement the clerical and administrative processes of the Guardian of Safe Working Function, working in collaboration with the People Directorate. 7. Support and deliver project work with Business Manager and wider Medical Directorate team. 8. Supporting the Medical Revalidation & Appraisal and Job Planning systems; to organise, manage and maintain the use of information systems including L2P, PReP and Equitini 360, ensuring the Trust meets quality and performance standards. 9. Supporting Revalidation and Appraisal and Job Planning functions with day-to-day system support, including but not limited to: updating PReP with new GMC submission dates, appraisal Data Packs, Updating Prescribed Connection Database with completed appraisals, adhoc update of TrustNav, management of general enquires in generic inboxes for Job Planning & Medical Revalidation & Appraisals, and set up 360 Feedback for doctors. 10. Lead on the GIRFT administrative function for the Trust, working collaboratively with Clinical Groups and external regional GIRFT managers to ensure all GIRFT meetings are planned, coordinated, organised and delivered effectively. Please see attached job description and person specification.

The post holder will need to work on their own initiative, with the ability to prioritise and manage competing demands, confident in problem solving and making informed decisions, attention to detail and effectively recording accurate data in a timely manner is a key requisite of this post. The post will be varied and include, diary management, organise and coordinate routine and urgent meetings, room bookings, minute taking, managing the recruitment process via TRAC, organising and recording supervisions and PDRs and updating ESR, maintaining e-rosters with annual leave requests and sickness reporting. Applicants will need to be computer literate in the use of Microsoft word/outlook and experienced in using Excel spreadsheets will also be an advantage. Being able to demonstrate proficient use of TRAC and ESR/e-roster systems will be beneficial, but not essential as training will be provided. Although the Business Support Officer post will be part of the overall admin team based at the locality, they will have very limited patient access and dedicated to the requirements of the Clinical Team Managers on a day-to-day basis, but line managed by the Locality Admin Co-ordinator, who will provide training, supervision and appraisal reviews. This role requires you to help improve the efficiency and effectiveness of clinical services and we are looking for individuals with a positive approach to change and supportive of service improvements.

Preparing detailed analysis of highly complex information held on current and projected delivery and performance issues that may impact success. Develop and Inform reports to the NHS CFA Management Groups, SROs, Board and relevant Committees as required. Negotiates with and motivates project delivery, including linking in with other initiatives. Communicates sensitive information about project performance delivering complex formal presentations to large groups. Ensuring effective processes for monitoring and review of programmes andprojects through NHS CFA Management Groups and Board Committees. Organising workstream and project meetings ensuring delivery with active monitoring, creating agendas, ensuring minutes and actions are documented to ensure delivery and progress is accounted for. Supporting a culture of robust and consistent project management at all levels in the NHS CFA. Working with managers to ensure projects are resourced appropriately to embed success. We reserve the right to close this vacancy before the advertised closing date should we receive a significant number of applications. Please see full Job Description and Person Specification

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements. This is an exciting time in the development of our local Integrated Care System, and this role will support delivery of our ambitious transformation programmes. This role will be instrumental in developing relationships and partnerships across the integrated care system in order to deliver the programme of works. You will be responsible for working alongside clinical, operational and programme leads supporting change and improvement projects in the Trust which align and interface with the transformation priorities. As one of a team of Service Improvement Project Managers, the post holder will support the Transformational Programme Managers in the provision of a range of quality, cost and service improvement, professional project, change and benefits management services to a range of clinical and corporate services in the delivery of the Trusts Transformation and Improvement Portfolio. The post holder will perform discovery work to evaluate and baseline processes, procedures and documentation and identify targets for improvements to be delivered by the projects. Provide robust project management methodology to the delivery of improvement projects supporting the Transformational Programme Managers to deliver the project outputs, outcomes, and benefits and to lead change management, cost improvement and benefits realisation activity across into the business.

The post holder will assist the Head of Financial Management in the preparation of the annual financial plans in respect of preparation of the Annual Budget setting Policy and the interpretation of national planning guidance ensuring a clear link between Income and Expenditure budgets, Waste Reduction Programmes, workforce and modelled activity The post holder will be expected to identify policy opportunities and improvements in their team and the finance department and lead the delivery of these with senior finance colleagues. The post holder will provide technical support to the Groups in the preparation of organisational business cases, providing support to the Strategic Project Accountant in the preparation of financial models supporting strategic business cases. The post holder will be expected to develop mechanisms for maintaining audit trails to underpin the planning process and to work with internal audit to support analysis of financial planning processes. Take responsibility for the population of national financial planning templates as required by NHS England and Improvement and support the completion of NHS England and Improvement information requests. The post holder will take the lead in the production and maintenance of the Long-Term Financial Model (LTFM). This will include both the preparation and communication of assumptions and strategic developments as well ensuring the alignment of the financial plan and their impact upon the Financial Statements and Single Oversight Framework. For further details please see the attached job description.