Do you want to work for a company whose purpose is to improve society by considering social outcomes, and to transform businesses, communities, and opportunities for its employees? Mott MacDonald is a global consultancy whose people do exactly that.
As the Project Coordinator you will provide administrative support to the Sub-Programme Management Team. You will also be supporting the wider Sub-Programme team, who are responsible for individual projects and functions.
A bit about the team
Our portfolio of defence projects offers an extensive range of programme support capabilities to defence agencies, including the UK Ministry of Defence (MOD), and several other worldwide defence sector service suppliers. Mott MacDonald are looking to hire project controls professionals in both the junior and mid-level band.
What you will contribute to the team;
- Provision of administrative services
- Proactively monitor incoming/outgoing correspondence: receive telephone calls and emails; acknowledge, answer and/or refer enquiries from a range of stakeholders within an agreed timescale
- Track internal documents and reports
- Maintain records in accordance with internal Business Management Systems (BMS) and project specific requirements
- Implementation of organisation specific guidance, processes and activities
- Apply templates and issued guidance to documents to ensure consistent presentation
- Manage the resource (availability) planner, email distribution lists, RFI (request for information) registers, and the on boarding / off boarding tracker
- Provide daily / weekly updates to the Management Team on action logs
- Populate specified statistics into monthly reports
- Assist organising meetings and workshops, booking meeting rooms and desks, lunches, and attending senior management meetings to take notes and track actions
- Assist the team with their queries, and where necessary direct them to the relevant document or POC (point of contact)
- Update / create required documentation
- Assist the Document Controller and Base Pass Administrator from time to time
- Arrange and manage social events, and where necessary Site visits from external members
#LI-NK1
Required for the position of Project Coordinator;
- Competent User of Microsoft Office applications to a good level, including Word, Excel, Outlook, PowerPoint.
- Quick Learner and able to operate in hi tempo project environment.
- Able to work with multiple stakeholders to collate reports, status updates and track and follow up on actions.
- Able to help arrange meetings, coordinate diaries and track actions.
- Able to help manage on and offboarding of new staff.
- Able to help manage arrangements and functions, meetings and events.
- Speed typist / ability to keep up with discussions and write meeting notes
- Ability to work around the Cambridgeshire area
- Currently holds a Security Check (SC) clearance or is willing to undergo Security Vetting checks and achieves a SC clearance
- Flexible to travel to site 3 days per week
- Drivers license
Preferred, but not required
- Experience of MOD Contracts / Programmes
- Experience of SharePoint, PowerBI, Viewpoint (4projects), CEMAR, and Visio
- Experience as meeting secretary
If you meet 80% or more of what we're looking for, please still apply. We understand not everyone will meet all the requirements, but you might have skills we didn't know we need.
About the business unit
The Advisory and Programme Delivery (APD) unit delivers management services in all the sectors that Mott MacDonald operate in the Built Environment, Defence, Energy, Water, Transportation and, Education, Health and Care.
The Unit delivers services to projects ranging in scale and complexity up to £20bn, through the technical disciplines of Programme Management, Project Management, Project Controls, Scheduling, Cost Management, Estimating, Infrastructure Finance, Management Consulting, Digital Consulting and Education, Health and Care Management.
How to apply
To apply for this role, please complete our 15-minute application via our website. Our talent acquisition coordinators aim to provide feedback within 5 working days with the outcome of your application. More information about our application process can be found here. If you have any questions regarding your application or the role, please reach out to the dedicated recruiter listed who will be more than happy to help.
Mott MacDonald is Work180 accredited - which means we actively support and encourage women to join our work force!
Benefits we offer:
- Pension matched up to 7%
- Life insurance
- An annual professional institution subscription
- Continuous development opportunities - because we want you to thrive
- Agile/flexible working - because life isn't 9-5
- Enhanced parental leave; shared parental leave policies - for parents and care givers
- Annual company performance bonus scheme - Subject to company performance
- Flexible benefits that suit you, including cycle to work & interest free season ticket loans .
- The opportunity to make a difference; learn more about our social outcomes
Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to
Disability Confident.
