Total 2 Junior Executive level Legal / Public / Security job vacancies in Madisonville Office Building

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
• An excellent retirement savings plan with high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Willis Tower, Chicago, Illinois location in the Legal Division.

As the Legal/OEC Administrative Assistant, you’ll have the chance to provide general administrative support to the Legal/OEC Willis Tower team, including DVPs, attorneys, directors, ECOs, and paralegals, as assigned. 

What You’ll Work On

• The position will require applicants to build/maintain processes for the DVPs to manage the work of their organizations by using technology (such as SharePoint, Microsoft teams), to organize collaboration and communications.
• Qualified candidates will have excellent communication skills and judgment and be able to build relationships and network with other peers to drive efficiency into the organizations they support.
• Responsibilities include all departmental administrative functions, including calendar management, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence.
• Assists with meeting/event coordination and organization, including document preparations, visitor access, and catering services.
• Manages calendars, including proactively identifying and resolving schedule conflicts.
• Utilizes advanced software skills including Microsoft Office Suite and other business-specific software such as Corporate Travel, Procurement, document management, and matter management systems.
• Maintains confidentiality in handling sensitive business information.
• Coordinates domestic and international travel arrangements, including visas, passports, and inoculations.
• Conducts onboarding activities, including workspace set-ups for new employees.
• Provides basic project management support.
• Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support.
• Point of contact for team whereabouts and knowledge of general availability
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Manages departmental supplies and storage thereof.
• Prioritizes workload to ensure departmental support needs are fulfilled.

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Intermediate knowledge and understanding of business processes and requirements. 

The salary range for this position is $22.00 - $44.00 based on experience.

Required Qualifications

• High School diploma or equivalent, some college preferred.

Preferred Qualifications

• 3+ years previous admin experience or equivalent
• Operates with general instruction and some supervision.
• Advanced knowledge of Microsoft Office Suite, including PowerPoint, Outlook, and Word

Apply Now

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on X (formerly Twitter) @AbbottNews and @AbbottGlobal.

The base pay for this position is

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

DIVISION:

LOCATION:

ADDITIONAL LOCATIONS:

WORK SHIFT:

TRAVEL:

MEDICAL SURVEILLANCE:

SIGNIFICANT WORK ACTIVITIES:

THIS IS A NON-CIVIL SERVICE POSITION

OPENING DATE: 01/31/2024

CLOSING DATE: 05/01/2024 AT 12:00AM MIDNIGHT

SALARY: $52,935.00 - $64,267.00 Annually

CLASS DESCRIPTION

The Baltimore City Department of Housing and Community Development is seeking a Special Assistant to the Assistant Commissioner for our Permits & Litigation Division.  

ESSENTIAL FUNCTIONS

• Communicates with Permit Office concerning inspection related issues.
• Exercises sounds judgment, tact and courtesy in screening internal and external visitors and correspondence for managers/team members.
• Responds to inquiries exercising judgment based upon knowledge of policies and procedures and acting as a liaison between internal staff and external customers.
• Composes, drafts, edits and proofreads correspondence/reports, independently or with minimal direction; may form letters for managers using Microsoft Office.
• Logs and routes correspondence and reports and summarizes information for managers.
• Greets and assist visitors, answers complaints or questions relating to inspections, departmental procedures and operations.
• Maintains managers calendar, schedules and coordinates virtual and in-person meetings, revises managers schedule as necessary to accommodate changing priorities; provides support for meetings/ conferences to include meeting logistics, preparing agendas, arranging live meetings and conference calls.
• Answer telephone calls and provides information and guidance regarding office functions, operations and procedures.
• Assist Police and Fire Department dispatch to emergency calls.

EDUCATION AND EXPERIENCE REQUIREMENTS

EDUCATION: Have graduated from an accredited high school or possession of a GED certificate.

AND

EXPERIENCE: Have five years of office support experience including two years in taking and transcribing dictation, scheduling appointments, writing correspondence, and setting up meetings and agendas.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of the principles and practices of public and business administration, including the process of planning, organizing, staffing, directing and controlling.
• Knowledge of methods and procedures for the collection or organization, interpretation and presentation of information.
• Knowledge of the basic principles of accounting, budgeting, fiscal controls and statistics.
• Ability to efficiently and effectively plan and direct the work of a group of lower-level employees.
• Ability to effectively train or orient subordinate employees in new or revised procedures.
• Ability to shift priorities and re-distribute work assignments to meet changing deadlines.
• Ability to represent superior at meetings.
• Ability to take and transcribe dictation at an acceptable rate of speed and accuracy.
• Ability to exercise sound judgment on a variety of matters guided by general instructions.
• Ability to compose correspondence.
• Ability to locate and retrieve information from a variety of sources and to compile the information, following general directions.
• Ability to deal with other employees and the public with tact and courtesy.
• Ability to perform arithmetic computations with accuracy.
• Supervisory ability.

NOTE: Those eligible candidates who are under final consideration for appointment to positions in this class will be required to authorize the release of criminal conviction information.

Financial Disclosure:

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. 

BALTIMORE CITY AN EQUAL OPPORTUNITY EMPLOYER