Our client is an Australian MNC dealing with Photography in the Toursim industry. They are urgently hiring:
Senior/Executive, Human Resources and
Administration (WFH/ Hybrid)
We are seeking a proactive and detail-oriented HR and Admin Executive to join our team. The successful
candidate will play a pivotal role in managing human resources functions, overseeing administrative tasks, and handling procurement processes. This position requires a candidate with strong organizational skills, attention to detail, and the ability to efficiently manage multiple responsibilities.
JOB ROLES AND RESPONSIBILITIES
1. Human Resources Management
- Conduct end-to-end recruitment activities, from job posting and candidate sourcing to interviewing and
onboarding.
- Administer HR policies and procedures, ensuring compliance with labor laws and regulations.
- Maintain accurate and up-to-date employee records, including attendance, leave, and personal details.
- Facilitate employee training and development initiatives.
- Process and compute payroll of both full-timers’, part-timer’s and internship staff
- Address employee inquiries, concerns, and contribute to employee engagement.
2. Administration
- Oversee general administrative functions to ensure the smooth operation of the office.
- Coordinate and schedule meetings, events, and travel arrangements for the team.
- Manage office supplies, equipment, and facilities, ensuring they are well-maintained and stocked.
- Liaise with vendors for various services, negotiate contracts, and ensure timely delivery of goods and
services.
- Raise purchase orders and process invoices accurately and in a timely manner.
- Implement and enforce administrative policies and procedures.
3. Vendor Management
- Identify and evaluate potential vendors, negotiating terms and conditions to ensure cost-effectiveness.
- Build and maintain positive relationships with vendors, addressing any issues or discrepancies.
- Collaborate with various departments to understand their procurement needs and requirements.
- Monitor vendor performance and conduct regular reviews to ensure quality and service standards are
met.
4. Compliance and Documentation
- Stay informed about relevant laws and regulations pertaining to HR, administration, and procurement.
- Maintain accurate and up-to-date documentation for HR, admin, and vendor management processes.
QUALIFICATIONS:
- Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field.
- Proven experience in HR and administration roles, with a focus on vendor management and
procurement processes.
- Strong understanding of HR, admin, and vendor management principles and practices.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficient in MS Office applications and relevant software.
- Detail-oriented with a proactive approach to problem-solving.
Working hours: 9am to 6pm / Mon - Fri
Location: Ubi (Mostly WFH)
Jessie Hoe Huey Miin
CEI Reg No R1103861
EA: 99C4599
