Total 12 job vacancies by NHS Jobs

You will possess relevant admin experience, with an understanding of diary management, employee onboarding and lifecycle experience. You will have good IT skills, in particular Microsoft Office (Word, Excel, Outlook, Power Point)and be confident, tactful and approachable. You will also be a flexible and friendly member of a small team that works together to achieve their goals. If you are highly organised, efficient, passionate about HR and keen to develop and progress with your career, this could be the perfect opportunity for you. Alongside the HR department, you will also provide administrative support to the Operations Director. You will have good IT skills, in particular Microsoft Office (Word, Excel, Outlook, Power Point)and will be confident in handling sensitive and personal information. You will have good communication skills and a genuine passion and enthusiasm for working in HR. You will also be a flexible and friendly member of a small team that works together to achieve their goals. If you are an organised, efficient individual that is keen to start your career in HR, this could be the perfect opportunity for you.

For further information please read the attached job description and job person specification to see what the role entails.

For further information please read the attached job description and job person specification to see what the role entails.

Please refer to the attached job description and person specification for detailed job description and main responsibilities.

Responsible for receipt of documents electronically, inputting onto TRAC, Staff Record (ESR), NHS Jobs and relevant external publications via advertising agency. Set up recruitment file. Ensure that all internal recruitment processes are followed accurately and in a timely manner, highlighting any exceptions or problems to the Senior Recruitment Officer or Recruitment Manager and ensuring the International Recruitment team are kept updated. To transact and support with the efficient running of the end-to-end International Recruitment process for the Trust on a daily basis. To ensure that international recruitment email and recruitment inboxes they are monitored and actioned on a daily basis. To take part in specialist recruitment events such as Job Fairs, Careers events etc outside of normal working hours if required Ensure right to work checks are undertaken in accordance with Trust policy, NHS Pre-employment checks and UKBA regulations i.e., application for extensions to visa within set timescales, maintenance of records of expiry dates of Visas ensuring compliance of the Trusts statutory excuse and cancellation of work permits where applicable. Support with internal and external stakeholders and departments including recruitment agencies regarding paperwork and any discrepancies Digital Technology Services (DTS) Support Services, Electronic Staff Records (ESR) team, Human Resources colleagues To maintain a manual and electronic filing system for all documents and personal files. Use ESR (Electronic Staff Records) to set up and maintain vacancies and enter employment checks for successful applicants. Request Inter Authority Transfers (IATs) for staff with continuous NHS Service ensuring appropriate inputting. Liaise with Divisions and recruiting managers regarding interview dates and feedback. Transact international recruitment via the Birmingham and Solihull Integrated Care System (BSOL) Programme and direct recruitment candidates within the TRAC recruitment system and associated systems ESR. Deal with all international recruitment queries appropriately according to the nature of the enquiry Ensure new starter contracts are checked by Pastoral Manager before issuing to new starters. Liaise with internal and external stakeholders and departments including recruitment agencies regarding paperwork and any discrepancies with Digital Technology Services (DTS) Support Services, Electronic Staff Records (ESR) team, Human Resources Carry out relevant Employer Checking Services (ECS) verification of right to work and complete checks for EU settled/pre-settled status to verify right to work status as required Raise purchase orders when directed by the IR lead Ensure actions are completed with the specific time period so that there are no delays to visa application and if applicable enter sponsor notes on COS forms. Oversee the compliance of packs that are provided via agencies and report any gaps or errors within the packs in line with NHS six standards and specific international recruitment governance. Escalation of any admin concerns to IR lead where there is no resolution to admin issue Liaise with agency relating to new cohort arrivals, apply for ECS checks/save photographs of vignettes on all arrivals and share with division/recruitment Oversee the compliance of packs that are provided via agencies and report any gaps or errors within the packs in line with NHS six standards and specific international governance. Escalation of any admin concerns to Pastoral Manager where there is no resolution to admin issue. Monitor entry timeline to identify possible breaches of 28 day rule. Attend weekly briefings with agency and periodic meetings with BSOL lead. Attend meet and greet for new arrivals at Moseley Hall Hospital. Liaising with division to facilitate appropriate retention of right to work documents updating TRAC, ESR and HR as necessary. Liaise with recruitment colleagues regarding blockages within recruitment processes or issues identified. Deal with all international recruitment queries appropriately and responsively according to the nature of the enquiry. Attend meetings to take minutes and distribute minutes within set timeframe to attendees.

Provide first line advice and guidance on HR policies and procedures. Enable managers to reduce sickness absence through pro-active management of long and short-term sickness cases with a person-centred approach as the principal focus. Provide efficient and effective employee relations casework management processes including disciplinary, grievance, bullying and harassment, performance and attendance management. Supporting managers, taking part in meetings, formal hearings and producing notes, formal minutes and reports. Ensuring this is compliant with law, policy and good practice. Provide recruitment advice and support to managers with general recruitment enquiries. Support Senior Management to identify and manage recruitment needs. Prepare job descriptions, person specifications and adverts to be recruitment ready. Advertise vacancies using various attraction methods to source appropriate candidates. Support senior managers with shortlisting, interviewing, candidate selection and ensure that onboarding procedures are carried out within a timely manner to ensure a positive candidate experience. Advice and guide line managers to support the process and completion of family friendly policies within policy timeframes. Engage with line managers to support employees personal development needs are met through appraisal completions, inductions, and coaching, mentoring, learning and development interventions. Provide a timely response to all enquiries whether received by letter, email or telephone and deal with all enquiries sensitively, effectively and where necessary escalate to the appropriate person to rectify any issues/queries accordingly. To ensure that any documentation required for reports are completed within the defined timescales. Work with the HR Team to support people management training to up skill managers, and spotting areas for development based on queries received by the HR service. To maintain accurate records of all employment related cases and updating department records. To maintain effective and efficient office systems and to make recommendations for improvement where appropriate. To undertake specific projects and tasks as directed. To attend department and team meetings as appropriate.

Provide first line advice and guidance on HR policies and procedures. Enable managers to reduce sickness absence through pro-active management of long and short-term sickness cases with a person-centred approach as the principal focus. Provide efficient and effective employee relations casework management processes including disciplinary, grievance, bullying and harassment, performance and attendance management. Supporting managers, taking part in meetings, formal hearings and producing notes, formal minutes and reports. Ensuring this is compliant with law, policy and good practice. Provide recruitment advice and support to managers with general recruitment enquiries. Support Senior Management to identify and manage recruitment needs. Prepare job descriptions, person specifications and adverts to be recruitment ready. Advertise vacancies using various attraction methods to source appropriate candidates. Support senior managers with shortlisting, interviewing, candidate selection and ensure that onboarding procedures are carried out within a timely manner to ensure a positive candidate experience. Advice and guide line managers to support the process and completion of family friendly policies within policy timeframes. Engage with line managers to support employees personal development needs are met through appraisal completions, inductions, and coaching, mentoring, learning and development interventions. Provide a timely response to all enquiries whether received by letter, email or telephone and deal with all enquiries sensitively, effectively and where necessary escalate to the appropriate person to rectify any issues/queries accordingly. To ensure that any documentation required for reports are completed within the defined timescales. Work with the HR Team to support people management training to up skill managers, and spotting areas for development based on queries received by the HR service. To maintain accurate records of all employment related cases and updating department records. To maintain effective and efficient office systems and to make recommendations for improvement where appropriate. To undertake specific projects and tasks as directed. To attend department and team meetings as appropriate.

See job description for details of the role and the person specification. Our core working hours are between Monday - Friday 9 - 5 with some home working included. Flexibility can be considered for the right candidate.

Job summaryThe post holder is responsible for providing effective administrative support to the HR Manager, acting as the first point of contact for employees, clinicians and other external organisations for enquiries relating to employment issues and having responsibility for specific areas of work, including management of staff. Key responsibilities Carry out administrative processes as instructed Assist with recruitment and pre-employment checks for all roles across the organisation Undertake full recruitment process and pre-employment checks for administrative roles i.e. reception/administration and ad-hoc roles as instructed by the HR Manager Provide weekly recruitment updates to recruiting managers Provide weekly recruitment updates for the Associate Director of HR Have responsibility for maintaining the staff training database and raising any areas of concern with the HR Manager Have responsibility for maintaining staffing records in accordance with organisational policies and procedures and raising any areas of concern with the HR Manager Provide advice and guidance to managers and staff in-line with areas of responsibility Support with the review and implementation of policies and procedures Act as the first point of contact on behalf of the HR Manager when required Support the Associate Director Of Human Resources and HR Manager with any formal processes i.e. disciplinary, performance management, grievance Handle other telephone and general enquiries Taking messages Processing all forms of communication relation to areas of work Support managers and staff by providing advice and guidance in relation to the implementation and ongoing monitoring and review of the Management of Attendance Policy, carrying out administrative and reporting processes as required and raising any areas of concern with the HR Manager Have responsibility for ensuring that the organisation has a robust flexible working policy and process Support the HR Manager with Lunch and Learn workshops as required All forms of data entry and record keeping relating to areas of work Follow and adhere to Health and Safety procedures Ensuring work areas are tidy Provide day to day management of the HR Administrator and HR Apprentice Any other delegated duties considered appropriate for the post Communication Communicate effectively to deliver excellent customer service to colleagues, practices and external partners Communicate effectively to handle delicate matters with discretion and tact while maintaining confidentiality Promote effective teamwork with all staff Provide appropriate communication to identify problems and solutions promptly Special Requirements of the post: An understanding, acceptance and adherence to the need for strict confidentiality The Job Description will be subject to periodic review and amendment in consultation with the post-holder.

Support and guide hiring managers through the recruitment process, adopting a pro-active stance in identifying improvements to recruitment adverts, job descriptions, person specifications and other recruitment material. Revise and update recruitment documentation where appropriate and ensure that they are in accordance with employment legislation, NHS terms and conditions of service and Trust branding. Ensure all recruitment campaigns are implemented within the Home Office guidelines for safer recruitment and to comply with our sponsorship licence requirements. Draft, amend and guide managers in developing captive and creative adverts. Liaise with agencies in placing external adverts in the relevant publication/journal, ensuring deadlines are met and in accordance with Trust branding. Attend and be a member of interview panels when required and appropriate, providing recruiting managers with guidance, support, and advice. Quality assure offer letters and contracts. Promote equal opportunities and good employment practice in employment and recruitment practices. Be responsible for and take ownership for the completion of all necessary paperwork relating to Certificates of Sponsorship as required, providing advice and guidance where required, ensuring that new starters have the correct Home Office approval and paperwork to work. Provide expert advice (including the maintenance of trust policy and procedure) on the application of certificates of sponsorship, visas and registration requirements in accordance with Trust policy and appropriate legislation. Ensure all pre-employment checks have been undertaken (including checking and verifying documentation for DBS) and that all documentation is in place for the new starter to commence work. Lead on designated projects such as recruitment fairs, Capital Nurse, international recruitment, redeployment scheme, internal transfer, and Project Search. Operational Ensure all hiring is undertaken within frameworks of local and national & CQC compliance. Work with managers and HRBPs to ensure that roles are recruited to in a timely manner in line with KPIs. To provide advice to managers on the legislation relating to applications and the impact of this on individual recruitment exercises. To provide an escalation point for queries. To work with the Strategic Resourcing Lead to monitor the recruitment pipeline tracker and ensure that recruitment processes are delivered within KPI. Provide monthly KPI data and ad hoc reports when required. Ensure proactive recruitment updates are provided to recruiting managers, demonstrating delivery to internal standards. Ensure that the department customer service standards are applied. Conduct regular compliance checks. Team Management Supervise a team of recruitment officers and assistants and work collaboratively with the Strategic Resourcing Lead in relation to the recruitment and development of staff. Conduct regular 121s with team including reviews of workloads. Maintain team helpdesk rota. Deputise for the Strategic Resourcing Lead when required.

The Job Description and Person Specification attached to this post will provide you with a list of duties and responsibilities you will be required to undertake for this role. Please note, there will be a future opportunity to undertake the 'Team Leader Level 3 apprenticeship' in house once in post if desired.

Please refer to the supporting documents section to retrieve the JD detailing the core responsibilities of this role. You will love this job if you have a passion for thinking outside the box, want to develop in a HR role, and like to carry out administrative tasks that will contribute to workforce development. You will learn more because you will improve the way we work from the ground up whist working closely with our HR Managers and Director of Integration to influence service improvement. You will not enjoy this job if you are seeking a job that purely focuses on transactional HR only, you prefer the status quo and are comfortable with more traditional ways of working. If you feel this is the ideal career advancing opportunity for you and you want to rise to the challenge of this opportunity, we welcome an application for you to join our growing team of likeminded people.