Total 539 database administrator job vacancies in Health / Beauty / Fitness category in The United States of America

To be responsible for :- - the completion of administrative / secretarial tasks with the support of the Senior Administrator - reviewing records and accurately producing summary reports - accurately read-coding - action incoming safeguarding emails / mail in a timely manner - summarise New Lloyd George notes - process requests: - insurance / medical / SAR / iGDPR - process new baby registrations -summarising and read-coding of relevant information into the patients electronic healthcare records on S1 - support the reception team by providing cover, in line with the needs of the practice - to participate in training and target events appropriate to the position. - chase missing information / appointments from GP's - complete workflow tasks - referrals, DART, tele-dermatology - Privacy Officer - SCR updates

Purpose of the Role The medical administrator serves as a key member of the GP practice team, providing essential support to ensure smooth and efficient practice operations. This role is integral to delivering high-quality patient care by offering comprehensive administrative assistance and fostering effective communication among patients, healthcare professionals, and associated agencies. Key objectives of the role include. General Assistance: Provide support to the practice team, projecting a positive and friendly image to patients and visitors, both in person and via the telephone. Patient Reception and Direction: Receive, assist, and direct patients efficiently and courteously, ensuring they access the appropriate healthcare services or professionals. Administrative and Organisational Support: Perform a variety of administrative tasks, working closely with doctors, nurses, and other healthcare professionals to maintain effective practice operations and deliver high-quality patient care. Facilitation of Communication: Enable effective communication between patients, the Primary Health Care Team, Secondary Care, and other associated Healthcare Agencies, ensuring seamless coordination and information flow. Job Responsibilities The role of the medical administrator encompasses a variety of tasks, though the individual in this position will not necessarily be responsible for all of them: Patient Interaction and Communication Reception Duties: Welcoming patients, managing enquiries, and providing information about the practice. Appointment Scheduling: Booking, rescheduling, and cancelling patient appointments using practice management software. Telephone Management: Handling incoming calls, directing them to appropriate staff, and taking messages as necessary. Patient Registration: Registering new patients and updating existing patient records. Administrative Support Record Keeping: Maintaining accurate and up-to-date patient records, including personal information and medical histories, both digitally and on paper. Data Entry: Inputting data into electronic health records and practice management systems. Correspondence: Managing incoming and outgoing mail and emails, and drafting correspondence as required. Medical Reporting: Assisting in the preparation and distribution of medical reports and summaries. Medical Summarising: Summarise and update medical records to ensure they are comprehensive and accessible to healthcare providers. Referrals and Communication: Type and send referral letters and other communications to specialists and external healthcare providers. GP Rota Management: Assist in creating and maintaining the GP rota to ensure adequate staffing and coverage. Prescription Management Prescription Processing: Assist with the preparation and management of repeat prescriptions, ensuring they are processed efficiently and accurately. Liaison with Pharmacists: Communicate with local pharmacies to resolve any prescription issues and ensure timely medication delivery. Medication Queries: Address patient queries related to prescriptions and medications. Patient Care Coordination Referral Management: Coordinating referrals to specialists and other healthcare services as directed by the GPs. Follow-ups: Organising follow-up appointments and tests, and ensuring patients are reminded of upcoming appointments. Patient Liaison: Acting as a point of contact for patients regarding their care and any administrative issues. Referrals and Communication: Support the secretarial team when required with referral letters and other communications to specialists and external healthcare providers. Confidentiality and Security Data Protection: Ensuring all patient information is kept confidential and secure, following legal and ethical guidelines. Access Control: Managing access to patient records and sensitive information, ensuring only authorized personnel can access it. Policy Compliance: Ensure the practice complies with healthcare regulations and guidelines, such as GDPR and NHS policies. Health and Safety Policy Adherence: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy, the Practice Health and Safety Manual and the Practice Infection Control Policy and published procedures. Personal security systems: Will be utilised within the workplace according to Practice guidelines Risks: Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Reporting potential risks to Practice Management team. Training: Undertake and make effective use of training to update knowledge and skills. Infection control procedures: Adhere to these procedures and maintain work areas in a tidy and safe way and free from hazards. Equality, Diversity, and Rights Support for Equality and Diversity: Support the equality, diversity, and rights of patients, carers, and colleagues. Rights Recognition: Act in a way that recognizes the importance of peoples rights, interpreting them in a manner consistent with practice procedures, policies, and current legislation. Respect for Privacy and Dignity: Respect the privacy, dignity, needs, and beliefs of patients, carers, and colleagues. Welcoming and Non-judgmental Behaviour: Behave in a manner that is welcoming, non-judgmental, and respectful of individuals circumstances, feelings, priorities, and rights. Quality Assurance and Improvement Alerting Team Members: Alert other team members to issues of quality and risk. Self-Assessment: Assess own performance and take accountability for actions, either directly or under supervision. Team Effectiveness: Contribute to team effectiveness by reflecting on own and team activities and suggesting improvements. Interagency Collaboration: Work effectively with individuals in other agencies to meet patients needs. Time Management: Effectively manage own time, workload, and resources. Communication Team Communication: Communicate effectively with other team members. Patient and Carer Communication: Communicate effectively with patients and carers. Alternative Communication Methods: Recognize and respond to people's needs for alternative methods of communication. Contribution to Service Implementation Policy Application: Apply practice policies, standards, and guidance. Policy Discussion: Discuss with team members how policies, standards, and guidelines will affect own work. Audit Participation: Participate in audits where appropriate. System Optimization: Contributing to the development and implementation of new administrative procedures and technologies to enhance practice efficiency. Personal and Professional Development Training Participation: Participate in any training programs implemented by the practice as part of employment. Performance Review: Engage in an annual individual performance review and take responsibility for maintaining a record of personal and/or professional development. Self-Development: Take responsibility for own development, learning, and performance. Skill Sharing: Demonstrate skills and activities to others undertaking similar work to enhance team capabilities.

Main duties include: Check and monitor the practices generic email account. Transfer clinical records, allocating to workflow for review by doctors and responding to queries from health professionals, patients and third parties. Scan/upload clinical correspondence onto the clinical system and input coding data into the patient's healthcare records. Distribute daily pathology laboratory results within the clinical system for clinicians review. Ensure all tasks within the clinical systems are dealt with efficiently. Monitor and process daily administrative eConsult requests. Manage all patient, healthcare professional and staff enquiries in an effective manner. Answer incoming phone calls, transferring calls or dealing with the callers request appropriately. Register and monitor new patient registrations via the Healthtech-1 portal. Process new patients medical records and deductions.

Manages and directs the administrative activities of health care professionals who are responsible for the medical, dental and allied health services of the facility, and for overseeing the provision of the best possible patient care to the inmate population.

Health care services provided include inpatient and outpatient care in either an institution setting or at a local hospital, as well as routine health maintenance services, emergency services and chronic care of inmates with long term illnesses.

Serves as a cost center manager to prepare estimates and administer an annual budget. Manages a procurement system to provide adequate levels of medical, surgical, dental, and pharmaceutical supplies.

Provides administrative supervision to subordinate staff which may include an Assistant Health System Administrator, Pharmacist, Clinical Nurse, Medical Records Technician, Public Health Service (PHS) staff, contract staff, etc.

Establishes and maintains good relationships with local hospitals and other health service installations, representatives from colleges and universities, accrediting agencies and the community at large, for the purpose of promoting understanding of quality care and the health care delivery system.

Develops and coordinates internal review systems to assure compliance of the standards of the American Correctional Association (ACA) and Joint Commission standards, as well as other regulatory groups and higher agency authorities.

Implements the agency’s re-entry initiatives including timely Inmate Skills Assessment data entry at admission and evaluation of health status documented in an updated electronic exit summary at release.

Ensures the provision of release medications and electronic transmission of health records to community healthcare providers rendering continued medical or mental health care when applicable.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Starting at $72,553 Per Year (GS 11)

Responsible for managing and directing the administrative activities of a multi-disciplinary team of health care professionals who are responsible for the medical, dental and allied health services of the facility, and in collaboration with the Clinical Director, overseeing the provision of the best possible patient care to the inmate population.

The health care services provided include inpatient and outpatient care in either an institution setting or at a local hospital, as well as routine health maintenance services, emergency services and chronic care of inmates with long term illnesses.

Serves as a cost center manager to prepare estimates and administer an annual budget and manages a procurement system to provide adequate levels of medical, surgical, dental and pharmaceutical supplies.

Develops and coordinates internal review systems to assure compliance of the standards of the American Correctional Association (ACA) and the Joint Commission on Accreditation of Health Organizations (JCAHO), as well as other regulatory groups and higher agency authorities.

Implements the agency’s re-entry initiatives including timely Inmate Skills Assessment data entry at admission and evaluation of health status documented in an updated electronic exit summary at release.

Ensures the provision of release medications and electronic transmission of health records to community healthcare providers rendering continued medical or mental health care when applicable.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Starting at $72,553 Per Year (GS 11-12)

For more information on the main responsibilities for this post, please refer to the job description and person specification. For an informal chat about this role, please contact Sharon Fernandes (sharon.fernandes@nhs.net) Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Duties include but are not limited to:

• provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis.
• establishes policies, procedures, responsibilities, and requirements for HIMrelated matters, such as health record documentation, coding and clinical documentation improvement, release of information, file room/scanning, records management, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records.
• oversee development, implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies.
• ensure the facility is in compliance with applicable standards, by completing HIM audits, developing healthcare data reports, and statistical information, for timely and accurate reporting. The CHIM monitors HIM performance through dashboards, productivity standards, and benchmarking.
• Creates and monitors systems to ensure accurate, timely, and complete health records, in accordance with VHA policy and TJC health information protocols.
• Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
• Responsible for all facets of health records management for the facility ensuring maintenance of complete, accurate, timely, clinically-pertinent, and readily-accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education, research, and facilitate performance improvement processes and legal requirements.
• provide detailed technical expertise in health records science and other very technical aspects of HIM.
• Maintains all health information input into the local VistA database and assures timely transmission of that data into all VA centralized databases - most frequently those maintained at the Austin Data Processing Center.
• assure that all health information that is coded and abstracted meets the requirements of the VA and/or TJC and is consistent with professional health records standards.
• Performs the administrative and personnel management functions relative to staff supervised.
• Develops work improvement plans, recommending personnel actions as necessary.

Work Schedule: Monday - Friday, 8am - 4:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $120,246 Per Year (GS 13)

Please see attached the job description and person specification for the full details about the role and the responsibilities.

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying. You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

Job responsibilities: Administration To have a thorough knowledge of all practice procedures To work in accordance of written protocols Pulling/filing notes for surgeries and updating as necessary Filing post in medical records Fax and photocopy as requested Reception Receiving patients, consulting with members of practice team Handing completed repeat prescriptions to patient and checking names and address. Be able to cover all reception position as necessary Appointments Process appointment requests for today/future appointments from patients by telephone and in person. Deal with visits/requests Computer Process patients changes of address computer data and medical records (have knowledge of practice area) Process repeat prescription requests in accordance with practice guidelines Telephone Have working knowledge of telephone system, during and after hours Other Tasks Clear rooms after surgeries Ensure building security have thorough knowledge of doors/windows/alarm Any other tasks allocated by managers Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Actively reporting of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Demonstrate due regard for safeguarding and promoting the welfare of children.

The main duty is to provide a Medical Secretary Service and Team support i.e. arranging clinics, managing diaries, taking minutes, supporting the processing of referrals and reports. In addition to acting as first point of contact for service users, families and carers dealing with a range of enquiries or concerns in person or over the telephone related to the clinical consultants work. You will also oversee other members of the admin team providing supervision and support with standard processes and systems. Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying. You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role. Applicants must ensure that prior to applying they have agreement from their current line manager that they can be released on a secondment basis.

Please refer to the job description attached. If you have any questions about this position, please do not hesitate to contact us. For more information about the 0-19 Early Help service see the following links.Health visiting in East Sussex

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Major Duties:

• Develops, establishes, and directs the implementation of execution of and compliance with overall Agency policies and procedures for the administration and operation of a healthcare delivery system.
• Identifies the changing needs of the beneficiary population and initiates program improvements and modifications to align with the needs to achieve Agency goals and objectives.
• Works in concert with Tribal governments and Tribal health departments in planning and implementing overall health care policies and systems.
• Supervision and management of staff, activities, and workflow including timeline adherence, training on job responsibilities, workforce development, performance management, and ongoing support.
• Provides orientation of key personnel to tribal partnership building and political acumen and collaboration with other federal agencies, private sector, and state officials.

Starting at $167,139 Per Year (GS 15)

• Develops, coordinates and integrates program plans in accordance with policies and directives that provide program goals and operating guidelines relating to the administration and management of the program.
• Makes recommendations on the modification, extension, and discontinuance of program supported projects and activities
• Develops and documents reports, manuals and correspondence on pertinent subjects and issues
• Interprets, assembles, and analyzes statistical and narrative materials on program workloads and costs by reviewing and analyzing funding and making recommendations on necessary control measures to remain within the availability of funds.
• Establish and maintain effective working relationships with tribes, public, federal and local agencies in resolving issues.

Starting at $143,736 Per Year (GS 15)