A Vacancy at The Newcastle upon Tyne Hospitals NHS Foundation Trust.
If you are a highly motivated and enthusiastic individual, then we want you!We are seeking an experienced administration lead to join our dynamic team and help drive our operational excellence. You should be self-motivated, reliable and well organised with excellent communication and interpersonal skills. You should be able to demonstrate administration experience with appropriate qualifications, be able to work efficiently and methodically with good attention to detail without direct supervision. The post holder should be flexible to the needs of the service with a positive and proactive attitude.
Previous working experience with databases, (e.g., MediRota, eRecord) and other PAS systems is essential.
• Interview date: Monday 18 November 2024
• 37 hours 30 minutes/week
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
The post holder will be required to have excellent communication skills, be able to prioritise workload effectively with excellent attention to detail.
The post holder will be required to do the following:-
Oversee daily administrative operations and ensure efficiency across children’s services.
Foster a collaborative work environment.
Develop and implement policies and procedures to enhance workflow.
Manage schedules and resource allocation for administrative functions.
Serve as a point of contact for internal and external stakeholders
Our staff oversee over 2 million patients ‘contacts’ each year, delivering high standards of healthcare from the following sites:
• Freeman Hospital
• Royal Victoria Infirmary (RVI)
• Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service
• Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit:Careers | Newcastle Hospitals | NHS | Newcastle HospitalsandNewcastle Hospitals NHS Foundation Trust
• To deliver effective, accurate and timely management of the department’s medical rota management system, MediRota
• To oversee key areas of rostering and reports and monitor attendance
management, facilitate rota design / creation, doctors’ changeover, induction for medical staff etc
• Day to day co-ordination of outpatient waiting lists and clinics assisting clinical teams to find rooms, cancel clinics
• Approving and declining room bookings and updating the clinic room utilisation tool
• Monitor room utilisation of COPD and effectiveness of service through carrying out audits.
• Training and support for the service users of the CUT
• Assisting the transfer of Junior Doctor Rotas, Consultants on-call, Outpatient clinic rotas onto Medirota.
• Support Admissions/Waiting List Manager and Sisters in COPD in digitising department and ensuring the effectiveness of the service.
• To support the provision of an efficient administration and clerical service within outpatients.
• To provide wider Directorate administrative support as and when required to cross cover leave/sickness
• To provide administrative support to the Operational Service Manager for the Children’s Outpatient Department
• To support the management team in gathering and displaying data about the service for business purposes in service planning and staff wellbeing
• To continually seek out and make recommendations for service improvement in own area
• To support the management team in assisting with collation, and numerical and graphical presentation of information for business purposes in service planning
• To collect, input and analyse data on a regular basis
• Any other duties as identified by the Directorate Admin Manager
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
This advert closes on Monday 28 Oct 2024
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