At CWB, we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by:
Putting people first and building relationships with intention
Seeking out and embracing new ideas
Believing that how we do things is as important as what we do
Role Specifications
Everyday flexibility. Hybrid work environments. On-site requirements. Collaborative connections.
Put a new spin on your banking career
The overwhelming majority of our employees say CWB is a Great Place to Work®
We’re different from the big banks in the way we engage our employees - caring, responsive, and armed with an obsession for growing talent. Our reputation is powered by a people first culture that ensures our employees be and feel heard, promotes inclusivity and diverse viewpoints, and inspires collaboration and innovation.
Our employees love CWB. You’ll love it here too.
The opportunity
Professional Administration. Individual & Integrated Team Support.
This role provides professional administrative support to the Commercial Banking & Maxium Team department while maintaining a high level of confidentiality and proactivity. This position plays an integral role in ensuring efficiency and effectiveness in key support and administrative processes for the business ensuring a positive and supportive team environment while providing excellent service to team members and clients. This includes oversight and involvement in several department programs and functions, such as expense payments and management, budget preparation and support and reviewing and responding to routine correspondence and inquiries for the team. In addition, you will support the two executive leaders of CWB’s Banking Services in Ontario.
The day to day & end to end administrative support
Critical tasks:
Full scope administrative support. Inclusive of, but not limited to active calendar management, booking meeting arrangements, minute-taking and agenda preparation, filing, invoicing, ordering office and kitchen supplies, mail runs and distribution of the daily mail.
Financials. Personal and team/department expense management, expense management against budget (receive incoming invoices, validate to budget detail and prepare payment-coding instruction for Accounts Payable, ensuring the proper signatory authorizations are obtained) and support new budget preparation.
Help desk & Hardware. Complete and submit requests for technology, ensuring delivery lead times are met and adhere to defined policy, procedures and checklists.
Coordinate facility services. Create/support seating/office plans, repair or maintenance, key/lock management, and procurement of new furnishings.
Manage travel requirements. Includes booking airfare, and accommodations in line with CWB group travel policy.
Correspondence. Evaluate, communicate, record and distribute all incoming and outgoing correspondence.
Onboarding. Coordinate administrative responsibilities related to hiring and onboarding new staff and contractors, advising and working with hiring managers on process and documentation requirements (as provided by HR).
Engage. Provide administrative support to and participate in, committees, task force and project teams as required.
Who you are & what you bring
Professional Administrator. Relationship builder. Trusted. Respected. Agile.
Professional Administrator. Above all else, you are hardworking and confident in your abilities. You bring and portray a positive attitude at all times. You are a trusted go-to for senior leaders and stakeholders across CWB, representing CWB Wealth at all times.
Relationship builder. Demonstrated ability to build and maintain relationships with management, staff, and clients to enhance professionalism and productivity.
Trusted. Demonstrate respect, maintains confidentiality, and honors commitments
Respected. You will utilize strong interpersonal skills to engage people sensitively, tactfully, diplomatically and professionally at all times.
Agile. Strong and highly flexible, solid interpersonal and communication skills, both written and verbal, that allow one to work effectively in a diverse environment
Clear communicator. Clearly conveys information using the tools necessary, engaging the audience to ensure the message is delivered and understood, creating a positive first impression with confidence and respect
Reliable. As a highly regarded professional, your day will include multiple competing tasks. You will prioritize work and manage high volumes of information efficiently and accurately.
Analytical. You possess a keen eye and a strong attention to detail with strong analytical skills.
Technically proficient. You are proficient with Microsoft Office Suite of products and are adapt at learning new software as needed.
Foundational knowledge and experience
Three plus years’ professional administrative experience supporting critical projects or senior leaders with relevant post-secondary or complimentary courses.
Go further. Ignite your career. Apply now.
Why work for us?
Your success is our obsession! And our award-winning culture & benefits back it up.
Proudly recognized by Great Place to Work® in 2023 as one of Canada’s top 50 Best Workplaces & recipient of Waterston Human Capital’s Most Admired Corporate Culture 2023.
Wellness matters. We offer an award-winning benefits package that includes:
Hybrid work environments
Everyday flexibility
Generous company-funded health coverage
Health care spending account
A flexible wellness program
generous time-away options to unplug, rest & recover
Career development. We commit to our employees’ development and help them reach their professional goals with:
Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.
Jump start your career with CWB. Apply today.
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IND-ON
As an equitable employer, CWB Financial Group is committed to providing a safe and inclusive environment where a diverse workforce thrives. You are welcomed and encouraged to bring your whole self to work. Dignity, respect and equality are non-negotiables. If you require accommodation during any part of the recruitment or selection process, please reach out.
Closing Date:
* Position closes at 12:01am on the close date identified below.
03/24/2024
