Total 11,942 administration assistant job vacancies in Customer Service category in The United States of America

A Vacancy at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust.


PLEASE NOTE THAT THIS IS A VERY PHYSICALLY DEMANDING ROLE AND REQUIRES THE CANDIDATE TO FILE, MOVE AND HANDLE LARGE QUANTITIES OF HEALTH RECORDS



Shortlisting is based on the person specification, therefore, when completing your supporting statement, please refer to the person spec, demonstrating in your application how you match all points, providing examples of experience, understanding and transferable skills.



The Healthcare Operations Department are looking to recruit anAdministrative Support Worker to join our medical secretarial team. This is a full-time post, working 9am to 5pm Monday to Friday, based at Leigh Infirmary



We are looking for an enthusiastic and motivated individual to join our friendly team. You need to be reliable and flexible. Previous experience in an NHS setting is not essential, but desirable.



Our ideal candidate will have initiative, excellent customer service and computer skills. You will be required to undertake a range of administrative tasks, provide support for the medical secretaries, dealing with correspondence and scanning.

The post holder will provide an administrative support service to Consultant PA’s and the ‘virtual’ clinical secretary pool to enable them to deliver an efficient and effective PA service.

You will be required to undertake a range of administrative tasks, providing support for the medical secretaries, dealing with correspondence and scanning.You may also be required to undertake general typing duties as and when required.

Choose Well – Choose WWL

Wrightington, Wigan and Leigh NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values ‘the WWL Way’.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

On-Call

Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.

The main duties of this role are

· Contributes to the provision of general office duties including filing; text and data input to Trust patient information systems; collection and distribution of case notes; and opening, sorting and distribution of post and general office management duties (photocopying, scanning, faxing documentation) as required.

· Providing general typing and word processing support as and when required.

· Assisting colleagues in providing cover for divisional secretarial administration and typing duties.

· Knowledge of basic office procedures

Planning and Organisational Duties

· Distribution of patient pathway documentation e.g. admissions, theatre, outpatient procedures within the required timescales.0

· Supporting / rotating through other areas of the service including the records library and other areas of Healthcare operations

· Distribution and collection of patient notes and post

· Undertake filing and pulling of records / case notes

· Undertake note-taking when required

· Maintaining accurate, timely and legible records.

· Maintaining consistency within standards of patient care.

· Responsibility for all records (including patient health, financial, personal and administrative) that they gather or use as part of their work within the Trust. The records may be paper, electronic, microfiche, audio or x-ray images.

Communications and Key Working Relationships

· Answer telephone calls, responding to general enquiries, and taking and passing on of messages.

· Using the spoken and written word and being sensitive to those who are vulnerable or do not have English as their first language.

· Assisting in the establishment of communication systems with all staff, patients and relatives to promote understanding and good will.

· Promote the ethos of continuous improvement disseminating any new knowledge gained to other colleagues.

Responsibility for Finance

· Participate in ensuring the effective use of all financial resources in providing and delivering the service within its financial constraints..

· Demonstrate awareness of the need for cost improvement programmes within the Service.

· Promote effective utilisation of resources.

Responsibility for Human Resources

· Demonstrate own tasks to new starters

· Adhere and promote Trust policies, procedures and guidelines and maintain the Professional Code of Conduct.

· Ensure compliance with the Mandatory Training Policy in accordance with Trust policy.

Responsibility for Health & Safety

· Summon Security personnel to the department as and when required using own initiative

· To comply with all Health and Safety issues taking a proactive role by managing the Health and safety of themselves and others at all times where practicably possible.

· To take individual responsibility for managing risks within own working environment, complying with Trust regulations around reporting and managing risk reduction strategies.

· To be involved in managing related risk assessments and effectively taking care to include others that may be affected by their actions.

· To be pro-active regarding potential Health and Safety issues.

Responsibility for Teaching

· To be involved in any job related training in order to maintain quality standards

· To have a good understanding of the Patient Administration System and other Trust Information systems.

· To have a sound knowledge of hospital services to enable smooth progression of access requests through non elective / elective services.

· To support and offer guidance by using personal experience to evaluate and provide feedback on any learning opportunities that may arise.

· Recognise and accept responsibility for own personal development.


This advert closes on Wednesday 13 Nov 2024

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Line management of administrative staff, including leave requests and ensuring a safe and continuous service is maintained at all times. Management of sickness absence for administrative staff, again following the appropriate Policy and ensuring processes are followed. Provide direct day-to-day operational support in the provision of quality services within budget and that all opportunities for the continuous development and improvement of the service are appropriately considered and pursued. Provide direct day-to-day operational support in the delivery of all NHS Wales Performance Framework targets. Ensuring effective day to day operational management in accordance with best practice.

About the role

We have a new opportunity for x02 Administration Officer to join our Hetti Perkins Home for the Aged facility located in Alice Springs, NT. This busy and rewarding role is offered on a permanent, full-time basis working Monday – Friday, 76 hours per fortnight. The remuneration for this role is starting at an hourly rate of $32.50 gross base + penalties + super.

Commencing October 2024 with opportunities up to 4 years.

The Administration Officer is a key support role to the delivery of our services, you’ll play a pivotal role in ensuring administration, rostering and business operations are well-managed and our visitors, clients, staff, and consumers have an exceptional experience.

The Administration Officer will be responsible for a wide range of responsibilities and requires a positive, optimistic approach and focus to complete varying tasks and priorities from reception to personal administration support of the Residential Aged Care Manager.

This opportunity will suit a committed person who has care and compassion and enjoys interacting with our aged care residents. As the ideal candidate, you will have strong computer skills and be able to work independently with minimal supervision and enjoy a busy and fast paced role.

Benefits of working for us
ARRCS is the largest Aged Care Provider in the NT - your career can take you all over the NT including Darwin, Alice Springs, Tennant Creek, Katherine or if you relocate interstate ARRCS are a pathway to Uniting Care QLD:

• Annual pay increase in accordance with our current Enterprise Agreement.
• Salary Packaging through CBB.
• Access to 70,000 Training and Development Courses through our Learning Platform.
• Telus Employee Wellbeing & Emotional Support

Skills & experience
To be considered for this role, you must submit a resume identifying the following skills and experience:

• Great time-management skills and an ability to prioritise your workload.
• Experience working within a busy and constantly changing environment.
• Good knowledge and experience with MS Office and other software databases.
• Ability to work in a reception environment where you welcome guests and visitors and ensure mandatory requirements are met when entering our facility.
• Presents as a caring and supportive person who enjoys working within the Aged Care industry.

About ARRCS
Australian Regional and Remote Community Services (ARRCS) is not-for-profit aged care and community service provider that provide services including Residential Care, Home Care, School Nutrition and Early Learning Childhood programs in the Northern Territory.

Our Vision is to passionately pursue new ways to care where people and communities flourish and lead meaningful lives. ARRCS provides regional care and support to people and their communities throughout the Northern Territory from Darwin to Docker River with a purpose to genuinely connect with the communities we serve and enable our clients to live with pride and dignity.

ARRCS Mandatory compliance – If successful, all ARRCS employees must hold the following prior to commencement.
• A National Police Check, lodged or dated within 3-months of commencement.
• Current year influenza vaccination.
• NDIS Workers Screening Check – Lodged or received prior to commencement.


Our staff and volunteers are compassionate and knowledgeable members of the local community, who are committed to providing personalised care and support. More than a service provider, we understand that we are an important part of the regional and remote communities we work in and acknowledge our responsibility to ensure our people are connected to those communities, people and cultures.

If you would like more information on this role, please refer to the attached position description or contact the Talent Acquisition team via people@arrcs.org.au or phone 08 8982 5200.

Join our team today to benefit the local community that you work in!

The Services required are set out as follows:

· Counter Service to manage stakeholders’ needs

o Front desk duties include attending to the needs of walk-in customers (such as parents, visitors, partners, teachers, staff, and students) in a professional, prompt and friendly manner. This also includes assisting students according to the school’s guidelines such as issuing graduation certificates and other documents.

o Accept goods on behalf of staff and coordinate with them to ensure receipt of the items.

o Handle incoming calls professionally and ensure they are answered within 3 rings.

o Issue stationery and loan items and provide guidance to users on the appropriate forms to use.

o Notify the General Office when stationery and first aid supplies in the Sick Bay need replenishment.

o Administer basic first aid to injured or ill students in the Sick Bay and issue excuse chits for students who need to leave school early.

o Manage lost and found items, ensuring they are promptly recorded, labeled, and organized in a timely manner.

· Students’ Support

o Handle administrative duties such as data entry, verify and check on completeness of forms and documents submission such as MOE FAS application forms and leave application forms.

o Handle the latecomers by updating the latecoming details at the google form, issuing latecomer’s slip, daily updating of students’ attendance and notifying OM on students issued with Corrective Work Order.

o Manage parents’ appointments for key personnel during Parents-Teachers Meetings.

o Support Discipline Master in the safekeeping of Ezlink cards/ handphone for latecomers/students.

· Other Administrative Support

o Provide administrative support for fund raising events.

o Maintain the orderliness and cleanliness of reception counter.

o Handle adhoc duties and projects assigned by the School.

Line managing all administrative and reception staff, supporting staff development, providing guidance and direction, ensuring staff are up to date with mandatory training and achieve their primary responsibilities. Oversee the day-to-day operations of the reception and administration team, ensuring smooth workflows, exceptional patient service, and high team morale. Completing staff appraisals Identifying and delivering team training Compiling administration and reception staff rotas Reviewing and updating all administrative and reception policies and procedures as required Supporting the management team in compiling practice reports and the practice development strategy Developing, implementing and embedding efficient processes and standard operating procedures to adhere to current legislation Acting as a focal point for the practice managing requests from external organisations Coordinating the provision of temporary administrative and reception staff, ensuring sufficient cover is provided for periods of leave and other staff absences Dealing with verbal complaints from patients Managing all deliveries to the practice, ensuring adherence to the cold chain policy as necessary Acting as building fire marshal, ensuring evacuation lists are current and that the visitors log and staff log in is used appropriately Ensure adequate staffing levels and arrange reception team rotas Deal with more complex enquiries from patients and deputise for practice management as practice complaints officer Continually assess and evaluate systems, recommending changes and improvements to the practice management team as appropriate Deal with general telephone enquiries from patients and general public Make appointments for patients to see doctors, nurses and other clinical staff associated with the practice Be the primary point of contact for patient inquiries, ensuring all patients are greeted and assisted with professionalism and care. Expertly manage the appointment system, ensuring efficient patient flow and timely service. Ensure all objectives & tasks are carried out efficiently & on time by reception team. Lead, train, and support the reception staff, fostering a culture of continuous improvement and teamwork.

Please view the attached Job Description and Person Specification documents for full details regarding this post. Please view the attached please ensure that you clearly demonstrate how you meet the role criteria.

You will be able to find a full job description and Person Specification attached within the supporting documents, or please click "Apply Now" to view in Trac. You can complete your application in Welsh or English, its entirely your choice. Once youve applied, we will keep you updated on the progress of your application, so be sure to check your emails regularly.

Posted: 21/10/


16/11/

Job Type: Permanent - Full Time

Location: Business Support Network, East Bendigo

Job Category: Administration & Office Support

Job Description

About the company: Apiam Animal Health (Apiam) is one of Australias leading rural veterinary businesses made up of 80 business sites as part of a team of over dedicated professionals. The majority of our vet clinics, production animal, and allied businesses have been around a long time, and are spread Australia wide reaching into the heart of dairy, beef, sheep and pig country and the regional towns that are at their centre.
About the role: You will work as part of a dedicated but small customer service team supporting a diverse range of agricultural clients and internal departments .
Your duties may include:

Data


... Click here to view more detail / apply for Administration Officer/ Customer Service

Position title : Service coordinator cum Admin

Location: 22 SIN MING LANE
Working Days: 5 days, Monday-Friday
Working hours : 830am-6pm
Salary: $2500 and above (depending on experience)

Job scope:
*Answer phone calls and enquiries
*Maintaining, Prepare and arrange job schedules
*Liaise with clients & technicians for appoints
*Apply PTWs with Mall managements
*Maintaining client relationships and retention
*Preparing/sending invoices
*Maintaining company clients portfolio
*Tabulate Monthly sales/service reports
*Assist Accts to Follow up and chase payment
*Assist in Contract and quotation drafting

Liaw Ying Ru Karis Reg No: R24125303

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Discover your exciting and rewarding career with US!
Engaging, positive, inclusive and caring culture
Permanent Full-time Position (Week days)
Lower Templestowe Vic
$80,000 AUD to $90,000 AUD annual base salary plus superannuation

Menarock LIFE Aged Care Services is one of Australia's most trusted and respected providers of residential aged care. With 12 facilities located across Victoria, Tasmania and Southern New South Wales, Menarock LIFE's vision is to provide excellent care and quality lifestyle for our residents by creating an environment of continuous improvement whilst ensuring our team of highly skilled and engaged staff are well supported with ongoing development opportunities and empowered leadership.

Seeking a highly motivated, energetic, enthusiastic and positive administrative management specialist with a 'can do' attitude and advanced computer literacy to be the friendly and welcoming face of our home.

About the role:
The Administration Manager Emmavale position is responsible for planning, organising, directing, controlling and coordinating the overall administration of the Lower Templestowe Residential Aged Care Facility (Emmavale). The Emmavale portfolio includes financial, payroll, Workcover, return to work, rostering, human resources, client services/occupancy and general residential administration activities.

The position provides high-quality administration service and a supportive reception function at the facility to support staff, residents, resident family members and other visitors to the site.

A key position outcome is to maintain high-quality systems, policies and procedures which are effective, efficient, and practical and are consistent with the strategic direction of Emmavale.

In addition, the incumbent may be required to undertake duties at other sites on a temporary relief basis as required and / or undertake relevant projects under the direction of the Residential Manager or Group Manager Operations.

The position may require the incumbent to travel to facilities within the Menarock Group to deliver upon the position outcomes.

About you:
Training / Qualifications
Tertiary qualifications in business administration management or related discipline (Masters level is strongly preferred).

Essential Skills and Experience
At least two years’ experience in a business administration management role with demonstrated broad knowledge of various administration activities including finance, payroll, RTW, WHS and rostering (essential to be within a residential aged care facility)
Demonstrated knowledge and experience in OHS, and Injury Management/ Return to Work including the ability to implement, maintain and monitor relevant systems.
Demonstrated knowledge of and skills in relevant legislation.
Demonstrated high level research and analytical skills.
Demonstrated ability to manage multiple tasks and to meet stringent timeframes in a complex and fast paced environment.
Excellent leadership skills with the ability to influence and provide guidance to key stakeholders at all levels of the organisation.
Excellent interpersonal and communication skills,
High level administration and customer service skills.
Strong attention to detail.
Knowledge and experience in Accounting, Payroll and Microsoft Office Packages with a high level of competency.

Personal Attributes
Ability to provide advice, develop options, problem solve, analyse risks, make decisions, solve problems.
Ability to work independently with minimal supervision and as part of a team.
Ability to develop and foster positive working relationships.
Ability to take initiative and drive for results.
Takes pride in delivering a high standard of work.
Self-motivated and keen to learn and develop professionally.
Flexible attitude and a hands on approach

Why join the Menarock Family?
Working with an engaged, energetic and positive team of staff and volunteers
Working in a trusted, values based and inclusive culture focused on quality of care, safety and growth
Ongoing learning and development opportunities
Real career pathways to advance within the company
If you are ready for the next step in your career where you are empowered to make a positive difference in the lives of our residents we would love to hear from you. Please submit your current resume and a one page cover letter clearly outlining how you meet the position requirements.

Application closing date: 22 November 2024

An NDIS Check and COVID triple vaccination are conditions of employment.

Menarock LIFE is an equal opportunity employer and proudly embraces a culture of diversity, inclusion and equity.

Our Client is one of the top educational institution in Singapore.

This role is required to oversee the management, administrative and coordination aspects that include academic planning, timetabling, course registration, and course delivery and assessment, and the assignment and management of the faculty, Lecturers and Specialists hired to teach the courses.

Scope of Work

Office Administration

· Administer procurement, reimbursement and financial activities

· Assist colleagues and other units in overseeing office related matters

· Serve as the secretary/note-taker for all meetings

· Assist with the planning and organisation of workshops/seminars, activities

· Assist with the selection of instructors

· Assist with all other administrative tasks

Course & Student Administration

· Oversee and manage inter-college/school/departmentcollaboration and serve as the liaison between Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities

· Oversee and manage all course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters

· Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty and HR Matters

· Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors

· Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors

· Approve the the teaching reimbursement claims of adjunct instructors

· Prepare the necessary information needed and scheduling of instructors for annual performance appraisal of instructors

Outreach

· Be the main point of contact and support to students and partners and schools on matters

· Conduct, coordinate and/or support activities to share and promote the mission and curriculum, including the compilation and production of relevant marketing materials

· Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements

· Bachelor’s Degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector

· Prior experience in a relevant administrative/managerialrole in an institute of higher learning will be advantageous

· Meticulous with good organisational skills and a keen eye for detail

· Strong analytical and problem-solving skills

· Excellent communication and interpersonal skills

· Good writing skills with the ability to prepare clear reports

· Proficient in handling data and numbers

· Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement

· Knowledge of student information/database management systems would be advantageous

· Strong stakeholder management, influencing and collaboration skills

If you are keen to know more about this role, please email Mary at marymarquez@rmagroup.com.sg and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

EA Licence No: 93C4403

EA Regn No: R1326974

GymKraft Singapore is seeking an Administrator.

We offer medical coverage, yearly bonus + performance bonus, paid time off and a 40 hours work week.

If you have no experience, we will train you to be a super admin.

We are not looking for academic excellence or qualification.

Your passion counts a lot more. You should:
- Love to work and interact with people
- Sporty and high spirited

Location: Kallang & Tampines

Requirements

• Able to work on weekends. (Retail opening hours)
• Ability to work well with a diverse group of children, parents and adults
• Customer service oriented
• Some experience in clerical, MS Office and administrative skills
• Management of office equipment
• Maintaining a clean and enjoyable working environment
• Great communication and interpersonal abilities
• Good organizational, planning and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Able to complete administrative tasks with minimal supervision
• Some knowledge and experience in Operations, Human Resource and Finance is desirable

For more information about our company, please visit www.gymkraft.com or search ‘GymKraft’ on Facebook.

We regret to inform that only shortlisted candidate who are CURRENTLY in Singapore will be notified.

Our client SP Energy Networks are currently recruiting for Administration Support to join the team based in Glasgow.

This is a contract role for 6 months initially and will be a hybrid role.

Responsibilities

• Contribute as an effective team member, carrying out administrative duties.
• Manage correspondence, job requests and stakeholders accordingly.
• Ensure all requests received by the business are dealt with in accordance with the relevant processes and timescales.
• Deliver excellent customer service to all aspects of your operation and actively promote customer service standards within area of responsibility.
• Ensure quality standards are maintained in all activities performed.

Skills and Requirements

• Ability to work as part of a multi-functional team
• Developed customer service skills
• Working knowledge of SAP preferable, but not essential

To be successful in this role you will need to demonstrate as a minimum:

• Higher Education or equivalent (four GCSE grades) particularly in Maths and English.
• Computer literacy – e.g. Microsoft Office

A Vacancy at Rotherham Doncaster and South Humber NHS Foundation Trust.


To be the creator of the RDaSH Safeguarding Team newsletter with the support from the safeguarding team.

Currently 5 newsletters are produced over the year with the newsletter being central to keeping Trust colleagues up to date with matters relating to safeguarding children and adults at risk.

The newsletter [or e-Bulletin] reflects safeguarding related topics such as neurodiversity, domestic abuse, exploitation and the harms that children and adults at risk may be subjected to. It will include local & national themes such as safeguarding week, Domestic Abuse week and other events. There is also the opportunity to produce ‘learning on a page’ briefings to condense learning for our busy Trust colleagues.

This opportunity will enable you to be part of a team, develop communication skills, be creative, be creative in graphic design and IT skills, to take direction from colleagues and learn a great deal in how to communicate information and learning to a large workforce within a health setting that can be taken forward in your future career.

The volunteer is required to work within the list of tasks identified as follows:

· Turn your passion for words into a practical skill set

· Use your ability to use Information Technology equipment

· Creating the e-Bulletin using Microsoft Publisher.

f More duties of the role can be found on the role description.

Why volunteer?

People volunteer with us for many reasons. Most often as a way of giving something back to their community, knowing that they have helped patients, their carers and family when they are feeling at their most vulnerable. Volunteering with us gives you:

· A sense of achievement

· Structure to your day

· A challenge and an opportunity for personal development

· An opportunity to learn new skills or to use your lifetime skills

· An opportunity to meet others and to make social contact

For any questions or information before you sign up, you can contact the voluntary services team on:



Stuart Green onstuart.green4@nhs.netor Jo Warnerjoseph.warner@nhs.net



Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q

Please view the attached role description and person specification to view the full details about the role.


This advert closes on Wednesday 13 Nov 2024

Proud member of the Disability Confident employer scheme

Please view the attached role description and person specification to view the full details about the role.