Total 164 Construction / Property job vacancies in Hong Kong

We have several openings for the role of Assistant Admin Executive across multiple departments. Below are the job descriptions for each department:

Purchasing Department

• Responsible to create Purchase Requisition
• Task to distribute the created Purchase Orders to vendors / supplies via fax or email
• To ensure timely creation and accuracy of data
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping is to maintained to the highest standard
• To perform ad-hoc duties as per assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• Computer skills and Microsoft Office

Accounts Department

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

Workshop Department (Sungei Kadut)

• To perform data entry task for job orders, spare parts usage and tyre repair work
• To ensure timely updating and accuracy of data
• Responsible to generate report and summary on monthly basis
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping are maintained to the highest standard
• To perform ad-hoc duties as per assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• Computer skills and Microsoft Office

Note :

1. 5-day work week
2. Company transport provided

• To assist the Project Manager or Project Engineer in the daily execution of work;

· Inspecting construction sites regularly to identify and eliminate potential safety hazards;

· Enforcing site safety rules to minimize work-related accidents and injuries;

· To supervise the work of sub-contractors and in-house workers;

· To work closely with other site operations staff to meet the project schedule;

· Ensure installation is carried out as per construction drawings;

· To monitor the progress and quality of work being performed by workers;

· Ensure that works are executed within an acceptable standard of workmanship;

· Attend the daily tool-box meeting and convey clear instruction accordingly;

· Understand and ensure compliance in project requirement and scope of work.

• Good knowledge of contract and QS procedures and pricing.
• Experienced in procurement, budgeting, estimation, contract administration, measurement of quantities & variation orders
• Compile photos, inspection forms and all relevant documents required for VOs attachment.
• Strong interpersonal, communication & negotiation skills
• Prepare tender documents, contracts, budgets, bills of quantities and other documentation
• Any other ad-hoc tasks assigned by Superior.

Employee on boarding and off boarding

- Maintain and update employee data

- Process tax clearance IR8A, IR21

- Process government claims includes NS claims, childcare, maternity, paternity

- Oversee work pass application, renewal and cancellation includes work permit, S.pass, E pass, Dependent pass

- Training and development

- Process daily worker payroll

- Employee Insurance

- Recruitment filtering process and advertisement

- MYE application

- Other ad-hoc duties assigned

• Good knowledge of contract and QS procedures and pricing.
• Experienced in procurement, budgeting, estimation, contract administration, measurement of quantities & variation orders
• Compile photos, inspection forms and all relevant documents required for VOs attachment.
• Strong interpersonal, communication & negotiation skills
• Prepare tender documents, contracts, budgets, bills of quantities and other documentation
• Any other ad-hoc tasks assigned by Superior.

• Answer and process all incoming calls via the switchboard, transferring the call to the relevant individual.
• Accurately record and promptly relay oral and written messages.
• Welcome and assistant callers and direct visitors in a professionals manner.
• Follow correct procedures, instructions and protocols.
• Provide general office administrative support and assisting in recruiting, including employee onboarding and application of any applicable work passes.
• Responsibility for ensuring all meeting rooms are set up correctly for each external meeting with adequate supplies of notebooks ,pens and refreshments and are cleared and tided after each meeting.
• Assist with MS teams/conference call set ups.
• Coordinate all seminars and conferences with the Business Development team.Make travel arrangements, organise visaa and transfers.Manage and update database.
• Provide other administrative duties.

Role Description (Primary)

This is a full-time role for a Deputy Construction Department Manager. The Deputy Department Manager will work closely with the Construction Department Manager, Engineering Manager and other engineering disciplines to strengthen the construction team and participate in management reviews and other administrative activities as well as project specific activities such as construction planning and cost estimation, proposal preparation, and manhour planning in the bidding and tendering phase. The Deputy Department Manager will also oversee all administrative functions including department hiring, promotions, performance appraisals, overseas assignment, and organizational changes.

Role Description (Secondary)

Responsible for overseeing all construction activities with respect to schedule, performance, procedure, and making recommendations to Project Managers for improvements and corrective actions in the project execution phase. Additionally, the role entails the overseeing of the delivery and use of materials, tools, and equipment, and the quality of construction, staff productivity, and safety. The Deputy Department Manager will also be responsible for all sites’ HSSE Management and compliance with local government and clients’ HSSE regulations.

Duties and Responsibilities

• Construction planning.
• Construction cost estimation.
• Proposal preparation.
• Manpower planning, deployment, and control.
• Coordination for resolving construction issues and managing project schedule.
• Safety mind-set and the ability to develop RA and permit to work applications.
• Written and oral communication with site workers and subcontractors
• Preparation of construction execution plan/ policies.
• Monitoring of work schedule, progress, performance, etc.
• Approving changes in specifications or procedures.
• Preparing reports, handing over procedures / closing out procedures, etc.

Qualifications

• Bachelor’s degree in Mechanical/ Construction Management engineering.
• At least 15years of experience in the field of plant engineering design and construction experience in oil & gas, petrochemical, chemical and industrial plants.
• Supervisory Skills, Construction Safety, and Construction skills
• Ability to independently manage construction work in an operational plant (refinery).
• Good knowledge and experience in construction planning and control throughout an entire EPC project lifecycle (bidding, execution, handover).
• Possess basic understanding of QOHSE requirements.
• Proficient in MS Office & AutoCAD.
• Excellent leadership skills with ability to lead a team of multinational disciplines.
• Good interpersonal, management and decision-making skills.
• Positive attitude and result oriented.

Interested parties, please send in your detailed resume.

Site Supervisor - Building Construction

Responsibilities:

• Supervise and coordinate the daily activities at project site.
• Control and maintain operation of the project to ensure the safe and smooth progress of work.
• Ensure safety procedures is implemented and adhered to at all times on site.
• Execute work according to schedule, material requisition, project supervision, and documentation along with attending site coordination meeting
• Organise and plan site resources of man power, materials to ensure effective and productive use of recourses to meet the required schedule and quality.

Requirements:

• Higher Nitec in Civil & Structural Engineering or Equivalent
• Must possess a class – 3 driving license.
• Adequate level of spoken & written English.

Salary commensurate with experience.

Responsibilities

Operations

• To process order from Workshop and Warehouse Department
• To manage goods receiving process and ensure proper checking & inspection of goods are done
• To report discrepancy issues arising from Goods Receiving
• To update Order Tracking Report and Goods Receiving Report and ensure on the accuracy
• To assist Warehouse Executive in diesel ordering, deployment and coordination with site personnel

Project & Departments

• To process order from project sites and internal departments
• To manage end-to-end order fulfillment from the order to goods delivery
• To manage returned goods from project sites and internal departments
• Responsible for assets creation and disposal e.g. container, ECM plant, weight bridge & etc
• To update Assets Master List and Mobile Web Apps for rental items
• In-charge of logistics arrangement related to assets deployment and movement
• To ensure all assets are calibrated and serviced according to schedule
• To conduct site inspection half-yearly for rented assets
• Responsible to raise Purchase Requisition
• To ensure proper storage of items on timely manner
• To manage the received feedback forms and responsible to close it
• To support Warehouse operations when required which includes pick, pack, receiving, putaway, loading, unloading and/or operate forklift / stacker
• To assist with Warehouse's Annual Stock-Take Activity and cycle count
• To ensure timely updating of data into system and accuracy of data
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping is to maintained to the highest standard
• To perform ad-hoc duties as per assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• Computer skills and Microsoft Office
• Location in Sungei Kadut Workshop until the workshop in Jalan Papan is ready
  

Responsibilities

• To perform data entry task for job orders
• To ensure timely updating and accuracy of data
• Responsible to generate report and summary on monthly basis
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping are maintained to the highest standard
• Any other ad-hoc duties as and when assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• Computer skills and Microsoft Office

KEY DUTIES & RESPONSIBILITIES

1. Prepare Tender and Contract Documents, including Bills of Quantities:

• Develop comprehensive tender documents that clearly outline the project scope, specifications, timeline, and evaluation criteria, ensuring compliance with company policies and legal requirements.
• Create detailed bills of quantities (BOQs) that accurately list all materials, labor, and equipment needed for the project, along with their estimated quantities and unit prices.
• Collaborate with technical teams and engineers to ensure the BOQs accurately reflect project requirements.

2. Prepare and Analyze Costings for Tenders:

• Estimate project costs based on material prices, labor rates, equipment rentals, and other relevant factors.
• Develop cost models and prepare cost breakdowns for various tender scenarios.
• Analyze competitor pricing and identify potential cost-saving measures.

3. Submission of Tender Query:

• Prepare comprehensive tender responses that address all client requirements and specifications outlined in the tender documents.
• Ensure timely submission of tenders, adhering to all deadlines and submission protocols.
• Clarify any ambiguities or missing information with the client through formal tender queries.

4. Measure, Price, Negotiate and Agree Budgets and Costs for Variations to Project Scope:

• In collaboration with the project team, assess any changes or variations to the project scope requested by the client.
• Accurately measure and quantify the impact of these variations on project costs.
• Negotiate cost implications and pricing with the client to reach mutually agreeable terms.
• Update project budgets and cost estimates to reflect any agreed-upon variations.

5. Visit Site to Measure and Value Works Completed:

• Conduct regular site visits to verify the progress of the project and ensure it aligns with the agreed-upon scope.
• Measure completed works and evaluate the quality of deliverables against contract specifications.
• Calculate the value of completed works based on agreed-upon rates and quantities.

6. Updating of ENGIE Sales Force Portal

7. Attend project meetings and site meetings to discuss progress, address issues, and ensure smooth project execution

JOB REQUIREMENTS

1. Min Diploma in Electrical engineering or Quantity Survey or equivalent
2. 2 to 3 years of experience in preparing BQs for Electrical bids.
3. In-depth understanding of construction, materials, pricing and industry
4. Experience in liaising with sub-contractor and vendors.
5. Understand bid/tender documents/drawings/specification
6. Detailed and meticulous
7. Able to work independently.
8. Competent in MS Excel and Words

Job Summary:

We are seeking an experienced Pharmaceutical Project and Construction Manager to lead and manage construction projects related to our pharmaceutical facilities. The successful candidate will ensure that projects are completed on time, within budget, and in compliance with industry-specific regulations and quality standards. This role requires strong project management skills, technical expertise, and the ability to coordinate cross-functional teams.

Key Responsibilities:

1. Project Planning: Develop project plans, schedules, and budgets for pharmaceutical facility construction projects, ensuring alignment with company goals and regulatory requirements.
2. Regulatory Compliance: Ensure that all construction activities adhere to pharmaceutical industry regulations, including Good Manufacturing Practices (GMP), FDA guidelines, and other relevant standards.
3. Contract Management: Manage contracts, including bidding processes, negotiations, and contractor selection. Monitor contractor performance and ensure compliance with project specifications.
4. Resource Allocation: Allocate resources, including personnel, equipment, and materials, to meet project objectives efficiently and cost-effectively.
5. Quality Assurance: Implement quality control and quality assurance measures to maintain high construction standards and compliance with regulatory requirements.
6. Risk Management: Identify and assess project risks and develop mitigation strategies to ensure project success and minimize disruptions.
7. Communication: Act as a liaison between internal teams, contractors, regulatory agencies, and stakeholders to ensure effective communication and alignment throughout the project lifecycle.
8. Budget Management: Monitor project budgets, track expenses, and provide regular financial reports to stakeholders. Implement cost-saving strategies where appropriate.
9. Safety: Prioritize and enforce safety protocols and procedures to protect the health and well-being of all personnel involved in the construction project.
10. Documentation: Maintain accurate and comprehensive project documentation, including construction plans, change orders, permits, and regulatory filings.

Qualifications:

• Bachelor's degree in Engineering or any related field. Master's degree or relevant certifications are a plus.
• 10 + years of experience in project and construction management, with a strong background in pharmaceutical or biotechnology facility construction.
• Proficiency in project management software and tools.
• In-depth knowledge of pharmaceutical industry regulations and quality standards.
• Strong leadership and team management skills.
• Excellent communication and negotiation skills.
• Detail-oriented with a focus on quality and compliance.
• Problem-solving and critical-thinking abilities.
• Ability to work under pressure and meet deadlines.

Support day-to-day administrative duties.

Data entry, reporting and invoicing

Sorting and organizing of orders

Maintain basic office cleanliness

Manage calendar, schedules, and provide administrative support for appointments, meetings, travel arrangements, and visa applications.

Process expense reimbursements and ensure timely and accurate preparation of reimbursement requests and claims.

Other admin duties as assigned.

• To plan, coordinate and execute quality assurance and quality control of project
• To ensure all products are executed in accordance to contract specifications
• To liaise and coordinates with suppliers / sub-contractors to ensure quality control
• Facilitate in monitoring material status updates and traceability records while maintaining scheduled workload
• Facilitate on off-site inspection/ sampling / testing and submission of materials
• Maintains safe, secure, and healthy work environment and aiming for zero accident
• Making sure sites meet legal guidelines, and health and safety requirements
• Any other ad-hoc duties as and when assigned

Job Summary:

This incumbent is accountable for the completion of construction work in a timely and profitable manner consistent with project objectives and within budget.

Primary

He is overall responsible to oversee all construction activities with respect to schedule, performance, procedure, and making recommendations to Project Managers for improvements and corrective actions. He is also tasked to oversee the delivery and use of materials, tools, and equipment, and the quality of construction, staff productivity, and safety. He shall oversee all sites’ HSSE Management and comply to local government and clients’ HSSE regulations.

Secondary

He shall work closely with the Engineering Manager and other Engineering disciplines to strengthen the team & participate in management reviews. Oversees all administrative functions including departmental hiring, promotions, performance appraisal, overseas assignment, disciplinary actions and terminations. Attends management meetings and management review meetings.

Duties & Responsibilities:

• Manpower planning, deployment and control.
• Coordinate to resolve construction issues and manage schedule.
• Safety mind-set and able to develop RA and permit to work application.
• Good written and oral communication.
• Good interpersonal skill to deal with people at construction site.
• Prepare construction execution plan/ policies.
• Monitoring work schedule, progress, performance, etc.
• Conduct meetings.
• Initiate, and coordinate meetings with other disciplines.
• Approval of change in specifications or procedures.
• Prepare reports, handing over procedures/ closing out procedures, etc.
• Responsible for all problems solving on site.

Requirements:

• Bachelor’s degree in Mechanical/ Construction Management engineering.
• At least 15years of experience in the field of plant engineering design and construction experience in oil & gas, petrochemical, chemical and industrial plants. Consistent career experience in the engineering department.
• Independently manage construction work in an operational plant (refinery).
• Accountable for the completion of construction work in a timely, profitable manner.
• Good knowledge and experience in construction planning and execution.
• Possess basic understanding of QOHSE requirements.
• Proficient in MS Office & AutoCAD.
• Excellent leadership skills with ability to lead a team of multinational disciplines.
• Good interpersonal, management and decision-making skills.
• Positive attitude and result oriented.

Interested parties, please send in your detailed resume.