Are you an experienced high-level Assistant who is interested in working in an unique environment? Keen to join a department which is at the forefront of SMG's ambitious plans for the future?
About the role
As Executive Assistant to the Director of Estates and the Director of Masterplan, you will have an intimate viewpoint of the organisation and the 5 museums within the Group.
Diligently supporting both Directors, you will managing diaries and often act as first point of contact with inbox management. You will also lead the organisation, support and minuting committees and other instrumental meetings. The glue to the efficient management of a proactive and inspired office, you will communicate on behalf of the Directors with key external contacts, and with colleagues at all levels across the organisation.
The role has real scope for impact - consisting of managing a complex and diverse workload to tight deadlines, and with your own projects to lead. Using your expert judgement, you will proactively manage the correspondence and schedule of the Directors, to ensure the skilful co-ordination of their activities across the Group.
We can offer a hybrid working patter for this position, with a mix of office and home working, however you will need to be able to work from our Manchester site 3 days a week.
Contract: Permanent, Full time 35hour per week
Salary: up to £30,500 per annum, depending on experience
Download the Vacancy Information Pack file under 'Attachments' on this vacancy listing on the Science Museum Group website for more details about the role and the application process.
About you
Highly proactive and confident working with colleagues across all levels of the organisation, as well as the offices of high-profile external leaders - You have exceptional interpersonal and communications skills to maintain positive working relationships with stakeholders at all levels. With extensive experience of prioritising and managing multiple and conflicting tasks, diaries and deadlines; responding flexibly to requests, you have a pre-emptive approach to time management that of your own as well as others.
You have a demonstrable ability to take minutes, ideally for board level audiences, to a professional, accurate standard; with the capacity to produce minutes in a timely manner and convert technical jargon to relevant audiences. Resourceful by nature, you can take the reins to draw together people and resources needed to make things happen, with little supervision.
Crucially, you will be highly organised and efficient, with good attention to detail, and an ability to show tact and discretion.
Don't feel you meet all the criteria? We welcome you to apply even if your experience doesn't match perfectly. With your transferable skills, you could be the right candidate for this, or other opportunities that we have.
What we offer
Joining us as an employee, you will have the opportunity to develop your career in a world-class museum group. We understand that work/life balance and wellbeing is crucial to our colleagues, so we offer the perks listed below, as well as support for things that happen in life such as parental and adoption leave, sickness, and career breaks.
- Support with personal and professional development
- 27 days annual leave in addition to bank holidays
- Employee assistance programme
- Enhanced contributory pension
- Unmind App and other wellbeing support
- Interest-free loans
- Days Out discounts
- BUPA Health & Dental Insurance
Open for All is one of the Science Museum Group's five core values and sets out our important aspiration to be a place for everyone. We are working hard to understand our organisation better and to foster a culture that recognises and values different backgrounds, mindsets, skills, experience, knowledge, and expertise. By having greater diversity, we believe that we will be a stronger and better organisation, capable to continue to Inspire Futures.
