Total 6 Administrative / Clerical job vacancies

Job Description:

1. Supports them in the fulfilment and execution of their duties.
2. Assist in email correspondences i.e. reply when required to, depending on urgency / follow up on email content requirement such as product inquiries etc.
3. Handle incoming phone call inquiries, refer caller to respective personnel if necessary.
4. Ensure data accuracy in server / system including product name, serial numbers and individual selling price.
5. Provides day-to-day administrative support.
6. Arrange and organize appointments for both internal or external meetings.
7. Arrange and coordinate monthly sales meeting’s requirement i.e. booking of conference room and its amenities. minutes of meeting and thereafter, distributing minutes of meeting for further actions and follow up.
8. Flight and hotel bookings arrangements.
9. Arrange and coordinate offsite meetings, conferences and other events when necessary.
10. Prepare and compile profile / product presentations, necessary handouts / documents for proposals / tender.
11. Conduct research and stay up to date on the latest info on industry and products.
12. Review / restructure department’s organization chart to ensure proper communication channel as and when required.
13. Assist in preparing expenses claims for submission and follow up on approval.
14. Ensure team members adhere to their tasks / requirements assigned by SSM and SPM.
15. Monthly sales report and sales update submission.
16. Keeps track of sales targets.
17. Maintain and update customers’ info and sales record regularly.
18. Communicate customers’ feedback / complaints if any.
19. Perform ad-hoc duties as and when required.
20. Able to manage the team when Sales Admin Manager not around.

Requirements:

1. Candidate must possess at least Diploma or equivalent.
2. Required skills: Good interpersonal skills, self-driven, able to work with independently and in a team, strong sense of responsibility.
3. Minimum 3 years of working experience in customer service position with knowledge in MS Office (particularly in MS Excel).
4. Familiar with SAP system (MUST).
5. Must be willing to work at Balakong area.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)

Key Responsibilities:

• Product Knowledge & Support:
  • Understand company products and brands to assist supervisors and sales managers in developing product listings, channel strategies, and operational plans.
• Purchase Ordering & Stock Monitoring:
  • Support purchase ordering and monitor outlet-level stock, tracking the 3-month rolling forecast to maintain a healthy supply.
• Reporting & Analysis:
  • Prepare daily, weekly, and monthly progress reports on sales simulations, budget plans, and daily sales operations activities.
  • Compile and analyze monthly sales reports to assess outlet-level performance and inform future strategies.
• Coordination & Collaboration:
  • Work with retail promoter associates to manage POSM and POP requests and distribution.
  • Collaborate with the new product development team to ensure compliance with client specifications.
• Sales Materials Management:
  • Maintain and supply sales presentation materials for buyers on new product listings.
• Data Analysis:
  • Analyze customer shopping data to optimize sales strategies and identify potential customers.
• Performance Tracking:
  • Monitor the quotas and goals of each sales promoter with established KPIs.
• Administrative Duties:
  • Handle daily admin tasks, including entering order information, maintaining sales and customer records, and managing outstanding orders.
  • Coordinate promoter training and scheduling sessions.
• Logistics Liaison:
  • Liaise with the logistics department to ensure timely deliveries.
• Event Participation:
  • Assist in preparing and executing roadshows and product launch events with the sales team.

Responsibilities Breakdown:

• 70% Overall Sales Management and Administrative Work
• 20% Collaborative Work with the Marketing Team
• 10% Client and Customer Relationship Management

Requirements:

• Minimum diploma in Business Administration, Marketing, Finance, or a related field.
• Preferably 2 years of experience in a sales coordinator or similar role.
• 1 and a half year can be considered.

Monthly fixed Allowances: (transport and mobile)

Benefits:

• 12 days annual leave (less than 2 years of employment)
• Other general benefits as per labor law.

主要職責：

• 產品知識與支援：
  • 了解公司產品和品牌，協助主管和銷售經理制定產品清單、通路策略和營運計畫。
• 採購訂單和庫存監控：
  • 支援採購訂單並監控門市庫存，追蹤 3 個月滾動預測以保持健康的供應。
• 報告與分析：
  • 準備有關銷售模擬、預算計劃和日常銷售營運活動的每日、每周和每月進度報告。
  • 編制和分析月度銷售報告，以評估門市績效並為未來策略提供資訊。
• 協調與協作：
  • 與零售促銷員合作管理 POSM 和 POP 請求和分發。
  • 與新產品開發團隊合作，確保符合客戶規格。
• 銷售物料管理：
  • 為新產品清單的買家維護和提供銷售簡報資料。
• 數據分析：
  • 分析客戶購物數據以優化銷售策略並識別潛在客戶。
• 績效追蹤：
  • 使用既定的 KPI 監控每位銷售員的配額和目標。
• 行政職責：
  • 處理日常管理任務，包括輸入訂單資訊、維護銷售和客戶記錄以及管理未完成訂單。
  • 協調促銷員培訓和安排會議。
• 物流聯絡：
  • 與物流部門保持聯繫，確保及時出貨。
• 活動參與：
  • 協助銷售團隊準備和執行路演和產品發表會。

職責細目：

• 70%整體銷售管理與行政工作
• 20%與行銷團隊協作
• 10%客戶和客戶關係管理

要求：

• 工商管理、行銷、金融或相關領域的最低文憑。
• 最好有 2 年銷售協調員或類似職位的經驗。
• 可以考慮1年半。

每月固定津貼：（交通和移動）

好處：

• 12天年假（工作不滿2年）
• 勞動法規定的其他一般福利。

• Position: Personal Assistant to Director.
• Salary: RM 4000-7000.
• Work location: Mid Valley City (5-day week), Kuala Lumpur.

About the company.

A public listed company on the main board of Bursa Malaysia. The Group's principal businesses include technology, corporate advisory & stockbroking,manufacturing, trading and F&B operations. Currently they are seeking a matured Malaysian male candidate to assume the role of executive support to their Director within the organization. The position is permanent and will be based at their corporate head office at Mid Valley City in Kuala Lumpur.

About the role

This role is exciting and fast paced and it would suite some one who is looking for a new challenge in a PLC environment. The job role is to support and enhance the effectiveness of the Director within the organization.

• Pro-actively manage and provide high level executive support to Director.

•Manage and administer Director's email and other mails and schedules.

•Attending meetings and business discussions with the Director.

•Liaison with relevant parties like the legal and consultants related to the Group's business activities.

•Drafting, preparation and review of reports, documents related to the business.

•Liaise and coordinate business decisions.

Candidate Profile

In this respect, candidate should possess a proven good command of English,both spoken and written; a good writing skills in English. Besides, a good business and PA background at senior level is essential. You need to be flexible and willing to take on tasks in quite a different areas of work in support of the portfolio of Director.

This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for some one who can fit into this critical role with the following traits:

*Malaysian male in age group 32-45.

*Matured, bright, lively and personable disposition and importantly approachable person.

*Possess at least a Diploma (or Degree) qualification in Business Administration or its equivalent.

*3-5 years of combined working experience as a Executive Assistant or PA in previous capacity role.     

*Good command of English,spoken and written plus conversant in BM and Chinese/Mandarin.

*Advance skills in Microsoft applications(Word, Excel and Power Point and Outlook).

What you will get in return-The reward.

In return for your work, our client will be offering a competitive remuneration package for the job based at Mid Valley City. You will be rewarded with job security and career progression in the long run.

APPLICATION FOR THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the apply button below to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

More jobs from Chrisjac

More job openings are available from Chrisjac. To learn more about all of the career opportunities that Chrisjac can offer, please visit our website at www.chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

• 職位：總監私人助理。
• 薪資：RM 4000-6000。
• 工作地點：吉隆坡谷中城（每週工作 5 天）。

關於公司。

在馬來西亞證券交易所主板上市的公司。他們的業務活動多元化。目前，他們正在尋找一名成熟的女性候選人來擔任組織內總監的行政支援角色。該職位是永久性的，將設在位於吉隆坡谷中城的公司總部。

關於角色

這個角色令人興奮且節奏明快，適合那些在 PLC 環境中尋求新挑戰的人。其工作職責是支持並提高總監在組織內的效率。

•積極主動管理總監並為其提供高階管理支援。

•管理和管理總監的電子郵件以及其他郵件和日程安排。

•出席與總監的會議和業務討論。

•與相關方聯絡，例如與集團業務活動相關的法律和顧問。

•起草、準備和審查與業務相關的報告、文件。

•聯絡並協調業務決策。

候選人簡介

在這方面，候選人應具備良好的英語口語和書面能力；良好的英語寫作能力。此外，良好的商業和高級公共事務背景也是必不可少的。您需要靈活並願意承擔不同工作領域的任務，以支援總監的工作。

該職位需要與廣泛的客戶聯絡，因此候選人輕鬆建立人際網絡的能力是這一令人興奮的職位所必需的特質。在這方面，我們正在尋找具有以下特徵的能夠勝任這一關鍵角色的人：

*35-45歲的馬來西亞女性；成熟的個性。

*成熟、聰明、活潑、風度翩翩，重要的是平易近人。

*至少擁有工商管理文憑（或學位）資格或同等學歷。

*在先前的職位中至少有 3-5 年作為行政助理或 PA 的綜合工作經驗。

*良好的英語、口語和寫作能力，並精通國語和中文/普通話。

*進階 Microsoft 應用程式技能（Word、Excel、Power Point 和 Outlook）。

你將得到什麼回報——獎勵。

作為對您工作的回報，我們的客戶將為位於格拉納再也地區的工作提供有競爭力的薪資待遇。從長遠來看，您將獲得工作保障和職業發展。

申請此職位

特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊下面的「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

克里斯雅克 的更多職位

Chrisjac 提供更多職缺。要了解有關 Chrisjac 的所有職業機會的更多信息，請訪問我們的網站www.chrisjac.com.my

津貼和福利

• 休閒著裝要求
• 事假

職位描述：

1. 支持他們履行和執行職責。
2. 協助電子郵件通信，即在需要時回复，具體取決於緊急程度/跟進電子郵件內容要求（例如產品查詢等）。
3. 處理來電查詢，如有需要，將來電者轉介至相關人員。
4. 確保伺服器/系統中的資料準確性，包括產品名稱、序號和單獨售價。
5. 提供日常行政支援。
6. 安排和組織內部或外部會議的約會。
7. 安排和協調每月銷售會議的要求，即會議室及其設施的預訂。會議記錄及其後分發會議記錄以採取進一步行動和跟進。
8. 航班和酒店預訂安排。
9. 必要時安排和協調異地會議、大會和其他活動。
10. 準備和編譯簡介/產品演示、提案/招標所需的講義/文件。
11. 進行研究並了解有關行業和產品的最新資訊。
12. 審查/重組部門的組織結構圖，以確保在需要時有適當的溝通管道。
13. 協助準備費用報銷以提交並跟進批准。
14. 確保團隊成員遵守 SSM 和 SPM 分配的任務/要求。
15. 每月銷售報告和銷售更新提交。
16. 追蹤銷售目標。
17. 定期維護和更新客戶資訊和銷售記錄。
18. 傳達客戶的回饋/投訴（如有）。
19. 根據需要履行臨時職責。
20. 能夠在銷售管理員不在時管理團隊。

要求：

1. 候選人必須至少擁有文憑或同等學歷。
2. 技能需求：良好的人際溝通能力，自我驅動，能獨立工作和團隊合作，責任感強。
3. 至少3 年客戶服務職位工作經驗，具備 MS Office（特別是MS Excel ）知識。
4. 熟悉SAP系統（必須） 。
5. 必須願意在無拉空地區工作。

津貼和福利

• 津貼（旅費、交通費等）