Total 44 Administrative / Clerical job vacancies in Wright-Patterson AFB, Ohio

The primary purpose of this position is: As an Air Reserve Technician (ART), accomplishes a variety of duties involving assisting in determining unit's readiness and capability to perform its peacetime/wartime mission, to support programs and systems which ensure reserve members are properly trained and equipped, to provide peacetime/wartime medical support, and to provide training to reserve members in the accomplishment of tasks set forth herein.

Duties:
1: Provides direct support to the senior ART in planning, directing, implementing, and controlling all elements of the medical unit on a day-to-day basis.
2: Provides support toward conducting studies, collecting data and identifying trends.
3: Assists in reviewing status of training and personnel assets for Status of Resource and Training System (SORTS) reporting/Annual Tour.
4: Responsible for tracking of unit funds and medica/non-medical supply expenditures and activities. Monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.
5: Responsible for effective management and execution of unit personnel programs. Responsible for information management processes within the unit.

1. Processes applications and issues identification cards, controlled and restricted area badges, vehicle registration, contractor badges, and temporary passes, both permanent and temporary, to eligible personnel.

2. Monitors and maintains the Civilian and Contractor Background Investigation Program. Processes forms for background investigation requirements via the Illinois Law Enforcement Agency Data System (LEADS) for civilians/contractors/vendors accessing the installation.

3. Maintains controlled forms. Maintains control logs for vehicle registration fo1ms in accordance with applicable AF instructions.

4. Performs routine, miscellaneous clerical work. Reproduces and assembles copies of variety of correspondence.

Use word processing software to produce a variety of documents. Transmit and receive documents and messages electronically using a computer or workstation that is networked or linked to other computers or workstations throughout the work area or organization. Monitors and oversees the Private Organization (PO) program. Maintains PO files, examines budgets, balance sheets, income and expense statements, reviews constitutions, bylaws, and processes fundraisers or other applicable packages. Type correspondence, reports, forms, messages, memoranda, statistical or tabular material where spacing arrangements are complicated directly in the final form without a rough draft. Performs a variety of general office duties such as receiving telephone calls and visitors, routing, filing correspondence and maintaining files. Serves as the NAFI Vehicle Control Officer ensuring the day-to-day management of government vehicles assigned to 56 FSS.


If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12626651

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Position responsibilities include:

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

• Meets the Regions human resources, budget and management analysis needs.
• Coordinates with Region Manager and Operations Manager in the responsibility of daily operations of joint military and civilian activities for 55 states and territories.
• Arranges for confidential and policy level conferences and meetings between stakeholders, high-ranking officials, leaders of trade associates and government agency representatives.
• Oversight with responsibilities that relates to government credit card applications and accountable property.

• Meets the Regions human resources, budget and management analysis needs.
• Coordinates with Region Manager and Operations Manager in the responsibility of daily operations of joint military and civilian activities for 55 states and territories.
• Arranges for confidential and policy level conferences and meetings between stakeholders, high-ranking officials, leaders of trade associates and government agency representatives.
• Oversight with responsibilities that relates to government credit card applications and accountable property.

• Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager.
• Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions.
• Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
• Serves as the payroll liaison between the commissary and the Customer Service Representatives (CSR) to resolve payroll issues.
• Procures, issues, controls, and disposes of supplies and equipment required for store operations.
• Maintains the property accounting register relating to supplies and equipment procured for the commissary.

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

Major duties and responsibilities include:

Personnel Administration and Management

• Leads in administering programs concerning equal opportunity, merit promotion, employee/labor-management relations and position management
• Space management
• Approving supply orders and resource management

• Maintains awareness of available resources and makes recommendations regarding needs and distribution
• Gathering and analyzing budget needs
• Maintains internal controls for fiscal management
• Assembles and compiles budget information

• Manages procurement and contracting for the service
• Prepares procurement requests and evaluates proposals for work
• Initiates and prepares contracts

1. Processes applications and issues identification cards controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms.
3. Carries out routine, miscellaneous clerical tasks.
4. Provides general customer service.

• Uses an Electronic Document Management and entitlement system to accesses a variety of documents.
• Performs indexing and splitting of documents.
• Reviews documents to ensure the information is accurate and complete per policy guidelines, and inputs information based on the type of document that has been scanned.
• Identifies invalid, illegible and missing information on the document(s) and appends document(s).
• Returns improperly routed documents to scanning for rerouting.

Please note: Area of consideration is limited to the local commuting area of a 50 mile radius of Cincinnati, OH. Please ensure your resume reflects your current home address as this will be used to determine the area of consideration eligibility requirement

• Upon case assignment, studies and analyzes the case file. Conducts a detailed analysis of the factual and legal issues presented in the case file. Conducts legal research for cases and analyzes applicable statutes, executive orders, regulations, and rules. Where appropriate, applies the Rules of Administrative Procedure and the Federal Rules of Evidence. Anticipates issues which may arise or should be raised at the hearing.
• As requested by the ALJ, develops and prepares complex orders that require legal research and discussion. Responds to motions or pleadings to compel discovery, and otherwise prepares the cases for hearing. Drafts responses to pre- and post-hearing motions.
• Prepares pre-hearing synopses and/or reports of cases that set forth the facts and issues in the case; the procedural history of the case; evidence presented by the parties, conflicts in the evidence, evidence in need of further clarification; the state of the pleadings; issues in dispute; and statues, regulations, and case law relevant to a resolution of the issues. Carries out other duties to prepare cases for hearing.
• Confers with and responds to questions and correspondence from attorneys on procedural and legal aspects of the case.
• Confers with the ALJ and provides legal advice on cases and points of law. The work often requires extended and detailed consultation on the legal issues involved, presentation of the facts relevant to the legal issues, recommendations regarding the evaluation of conflicting evidence, and advice regarding the weighing of the evidence consistent with relevant caselaw as set fourth by the courts and administrative review boards.

• Performs clerical and administrative work in support of the office/organization. Incumbent acts as office manager for HQ AMC/CS ensuring all administrative practices and procedures used by action officers and administrative personnel in 21 directorates are consistent with those of the organization.
• Reviews and processes incoming and outgoing correspondence, reports, and other material submitted from the 21 directorates for the Chief of Staff's signature. Uses multiple office automation software with varied functions to produce a wide range of documents with complex formats, such as graphics or tables within text, revising databases or spreadsheets.
• Maintains the Chief of Staff calendar, coordinates meeting arrangements, and schedules meeting and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitments made at meetings and conferences by staff members.
• Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Based upon detailed knowledge of the HQ AMC staff organization and its programs and directorates, determines appropriate action.

Assist the Director in the School Age Program and Youth Program with a variety of clerical, administrative and cash handling duties which may include but not limited to the following: Performs a variety of general office duties such as receiving telephone calls and visitors, types correspondence, reports and other material from rough draft, clean or copy, including statistical and financial data, routing and filing correspondence, and responsible for maintaining files IAW applicable guidance. Receives correspondence, provides general information and answers questions to routine matters. Assists with customer service counter. Assists in ensuring contracts are in compliance and filed properly. Inputs all payroll information and work schedules in system and runs end of day reports daily.

Compute daily labor cost, records income and expenses to proper accounts and provides daily financial status report to Director or designee. Consolidates monthly inventories and may assist in Youth Center's monthly and yearly inventories. Assists in researching irregularities and recommends course of action to Director by the end of each month. Performs periodic review of delinquent accounts/memberships. Assists in researching billing discrepancies with patrons and indicates corrective action. Assists with end of month resale inventory and insures inventory is at the proper level. Works with IBPS in regards to purchase request, inputting invoices within 24 hours of receipt. Prepares daily financial documentation, i.e. Consolidated/Cashier's Reports (AF Form 1876) tothe NAF Accounting Office for processing and makes the daily deposits upon approval of Director or designee. Prepares request for advertising for Marketing Office to publicize. May assist in escorting visitors when appropriate. Trains all new employee on cash handling procedures.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12619460

• Acts as the depot's liaison with human resource, responsible for maintaining an understanding of a wide variety of HR concepts.
• Reviews and processes requests for all types of actions pertaining to personnel actions.
• Maintains suspense file on personnel issues, advising management as to status and conducts follow-up to expedite actions assuring that actions are completed in a timely manner.
• Determines personnel forms necessary to initiate a wide variety of personnel actions.
• Coordinates Hiring Requests and submits requests into an automated system.
• Studies and analyzes results and makes remedial recommendations to assess and improve mission performance.
• Analyzes and recommends changes concerning proposals for organizational realignment, staffing, personnel training, etc.
• Maintains certifications and is responsible for employee MHE training and maintenance of all applicable MHE files, records, and SOPs.