Total 180 Administrative / Clerical job vacancies in Store 2552-Washington Square-ANN-Tigard, OR 97223

• Maintain supervisors' calendar, schedules appointments and meetings.
• Read and screen all incoming correspondence.
• Receive and screen visitors and incoming phone calls.
• Provide advice on administrative policy matters.
• Accomplish input to the automated Time and Leave System for personnel assigned to the organization.
• Assist in performing tasks involving budget planning and execution.
• Use automated data processing equipment to prepare in final form a variety of narrative and tabular materials such as correspondence, reports, charts, statistical tables, manuals, technical papers, staff studies and messages.

This position is telework eligible as determined by the agency. After the first 6 to 12 months on the job, there may be an option for this position to become remote.

This position is located in the Human Capital Directorate (HCD) of the Executive Office (EXO) within the Antitrust Division (ATR). EXO is a very dynamic and fast paced office, delivering the professional management services that power ATR's people and mission. Within EXO, HCD is comprised of the Human Resources Section, Paralegal Unit and Training and Professional Development.

As an Administrative Specialist, the responsibilities of this position will include, but are not limited to:

• Preparing, proofreading, and reviewing reports, letters, and other documents providing recommendations for management programs, policies, and activities.
• Providing advice and guidance to managers and employees on questions and situations related to administrative services.
• Responsibility for team administrative duties to include travel administration, document management, timekeeping, scheduling, correspondence management, invoice management, records management, performance management, training coordination, office supply management, using automated systems to log and track data, escorting visitors, and managing team office space allocation.
• Gathering information, identifying, and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency.
• Participating in the development of new plans, schedules, or methods to accommodate changing program requirements.
• Identifying objectives based on an analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs.
• Participating in planning sessions with supervisors and program managers to provide necessary information pertaining to the team's administrative operations.
• Performing a variety of duties related to special projects involving program issues that contain complicating elements. Managing special initiatives and working groups to accomplish programmatic goals.
• Conducting various ad-hoc analyses, preparing reports and compiling information for team management.
• Managing all aspects of the Division's transit benefits program.

The purpose of the position is to review, analyze, develop, publish, promote, and implement awareness of enterprise-wide HHS information technology (IT) security and/or system development life cycle (SDLC) policies and standards. The incumbent will draft and issue policies, procedures, and supporting templates to implement IT standards into Agency operations.

The purpose of the position is to review, analyze, develop, publish, promote, and implement awareness of enterprise-wide HHS information technology (IT) security and/or system development life cycle (SDLC) policies and standards. The incumbent will draft and issue policies, procedures, and supporting templates to implement IT standards into Agency operations.

The incumbent of this position reports directly to the Chief Enterprise Architect and is responsible for leading and mentoring teams of federal business architects and contractor resources in creating, establishing, and managing a business outcome-driven EA Business Architecture program that ensures alignment and integration across all architecture domains. The incumbent is responsible for creating and managing programs to develop and govern business architectures, strategies, capabilities, and roadmaps, fosters open communication and collaboration across the judiciary, and leveraging and enhancing the EA toolset to facilitate knowledge sharing, data-driven decision-making, and governance. The incumbent also works closely with stakeholders across the judiciary to identify opportunities for innovation and optimization and supports the evolution of the Enterprise Architecture Division's services and operations.

Duties of the position include, but are not limited to:

1. Collaborate with the Chief Enterprise Architect and Chief Technology Officer to design, implement, lead, and manage a comprehensive Business Architecture program for the judiciary in coordination with the Technology Architecture Branch.
2. Lead, mentor, manage, and supervise subordinate employees and contractors, ensuring effective program execution.
3. Perform tasking, monitoring, and performance management for all business architecture efforts.
4. Design, implement, and manage an EA Business Architecture program to facilitate business strategy formulation across the judiciary and identify business capabilities and innovation opportunities.
5. Work closely with business and IT executives and leaders to understand the business and operating models and manage organizational and culture change.
6. Lead and manage the construction of deliverables, including business outcome statements, strategy on a page, scenario plans, business capability models, value-stream maps, business process models, customer and user profiles, journey maps, and investment roadmaps.
7. Continuously assess the effectiveness of the Business Architecture program by developing and monitoring performance metrics and delivering and implementing improvement plans to optimize program performance.
8. Ensure the EA toolset delivers necessary information and artifacts to business leaders, executives, and other stakeholders, effectively communicating business architectures, artifacts, and metrics to drive organizational alignment and understanding.
9. Advise solution architects and stakeholders on business-focused risks, needs, costs/benefits, and impacts.
10. Support developing and applying guiding principles, standards, and minimal viable architectures informed by the business strategy.
11. Develop and manage a program to support business leaders and executives with business modeling, innovation management, IT investment analysis, process modeling, business capabilities mapping, and journey maps.
12. Research and share information on emerging EA trends and disruptions, informing the organization of potential opportunities and challenges and providing recommendations for proactive adaptation.
13. Establish and maintain strong relationships with key stakeholders across the judiciary, including business leaders and IT executives, to ensure the Business Architecture program effectively supports the organization's goals and objectives.
14. Develop and implement a communication and change management strategy to ensure the successful adoption and integration of business architecture practices and deliverables.

As a Supervisory IT Specialist (INFOSEC), you will perform the following duties:

• Leads implementation activities required by Federal Government standards such as all revisions of National Institute of Standards and Technology (NIST) Special Publications (e.g. SP 800-37, 800-39, 800-53, 800-63, 800-128,
  800- 145) as well as Federal Information Processing Standard (FIPS) publications (e.g., FIPS 199, FIPS 200, FIPS 140-2); OMB
  Circular A-130; FISMA; E-Government Act of 2002; Federal Acquisition Supply Chain Security Act of 2018; and the Federal Risk and Authorization Management Program (FedRAMP). Analyzes feasibility studies, proposals, and performs analyses of current requirements and forecast trends and future needs. Keeps abreast of changing and emerging technology. Makes recommendations on adopting changes. Provides analysis and advice on complex and unusual program related certification and accreditation, and FISMA issues or problems. Applies analytical techniques to identify and evaluate findings and satisfy mission requirements.
• Creates, implements, and provides oversight of information security policy for the Department and all Bureaus.
  Consults with leadership on the development of information security policies, strategies and plans to implement requirements outlined in the Federal Information Security Management Act (FISMA), associated Office of Management and Budget (OMB) and Department of Homeland Security (DHS) policies and other legislative or policy requirements as applicable to the Department.
• Ensures managers of subordinate offices accomplish their missions on schedule and within budget. Provides developmental opportunities to staff in area managed to maintain positive morale and ensure quality service is provided.

• Manage and track actions received for ESDMD response and assist with development of correspondence based on information provided in various HQ forums while maintaining schedule and calendar of due dates for actions and deliverables.
• Establish, manage, and maintain relationships/partnerships with HQ Mission Support providers to ensure timely awareness of HQ information pertinent for ESDMD awareness.
• Collaborate with other members of the ESDMD Business Office to facilitate quality checks of correspondence and action responses.
• Assist with the development/vetting of templates used for correspondence and assist with the establishment of controls for safeguarding correspondence and the documentation of workflows for correspondence reviews and approvals.
• Establish, manage, and maintain contact and distribution lists for various types of correspondence.
• Coordinate the assignment of actions while tracking responses and assisting with related reporting.
• Maintain knowledge of action tracking systems and ensure new employee training as applicable.
• Assist with the development and implementation of processes for improved correspondence and control.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

The Director, Business Management Office performs the following duties:

• This supervisory position provides leadership and managerial direction for effective, uniform, and economical accomplishments of management and administrative functions and responsibilities.
• Directs the formulation and dissemination of business transformation management policies and provides direction, coordination, review and analysis of transformation initiatives.
• Provides day-to-day leadership and guidance, both technical and administrative to assigned staff.
• Provides authoritative advice and recommendations to Office of Acquisition (OA) staff in establishing financial priorities in the areas of travel and training and human resources, as well as setting priorities tasking management and establishing internal and external communication channels for the OA executives.
• Provides expert analysis and evaluation of work processes and policies, management practices and work operations taking into full consideration complex programmatic and management issues and problems.
• Analyzes and evaluates the management practices and methods, as well as administrative operations of OA Divisions.

• You will serve as the Code 107 Asset Management Branch Head (Code 1073). Responsible for coordinating the Asset Management efforts of the Code 1073 Organizational Property Administrators for NUWC Division Keyport (NUWCDIV Keyport).
• You will coordinate with 107 personnel and personnel from other supporting departments to develop appropriate training based upon improving weaknesses identified or process/guidance changes.
• You will develop and analyze/evaluate metrics/trends for key processes, analyzing the effectiveness of processes and procedures and developing recommended solutions and/or process/policy improvements for implementation.
• You will define, review, and revise policies, procedures, organizational design and objectives to eliminate barriers to mission accomplishment, promote team building, and to implement quality and efficiency improvements.
• You will apply expert knowledge of Supply Chain and Navy ERP procurement, inventory management, warehouse and asset management processes, policies and business rules.
• You will act in the absence of the Division Head and effectively communicate with a diverse group with all levels including Keyport senior leadership, NAVSEA, other Warfare Center's and others within the Chain of Command.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The Pathways Internship Program gives Interns the opportunity to gain valuable work experience and the opportunity to foster networking relationships.

As a Student Trainee, your typical work assignments may include the following:

• Communicating with internal and external customers.
• Providing clerical support to assigned office.
• Performing data entry, data queries, manipulating and extrapolating data for reports and presentations.
• Using computer and various software to produce written products.

• Answers the telephone and is the initial office contact.
• Personally responds to routine questions pertaining to the mission and functions of the assigned office. Handles routine requests for information of a recurring nature and refers other inquiries to appropriate staff member in assigned office.
• Reads directives and instructional material pertaining to the functions of the assigned office in order to be aware of new, revised, or amended procedures for that office.
• Performs basic data entry and routine report generation.
• Participates in special projects assigned by the supervisor, team leader and/or higher-level staff within the assigned office.
• Performs a variety of clerical and typing duties in support of the assigned office.
• Establishes, maintains and revises a variety of files and records in connection with the work of assigned office.

Making a Difference: HUD's Mission
HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination and transform the way HUD does business.

As a Grant and Loan Specialist, you will:

• Ensure timely submission of project proposal and transaction related forms for various actions as required by program requirements.
• Review document submissions from program participants and applicants to assess completeness, accuracy, and compliance with established program requirements and make recommendations for action by a senior staff person or supervisor.
• Prepare approval letters and other standard form documents and contracts or agreements for review and signature by a senior staff person or supervisor.
• Review closing packages for completeness and accuracy and perform tasks associated with the closing of preservation transactions, grants, and loans. Oversee timely completion of post-closing functions including required owner certifications of completion of capital repairs, disburse grant award funds, and perform other grant management functions; and contact program participants and applicants with errors.
• Coordinate and prepare routine reports for senior staff persons and management to assist in the tracking of reaching performance goals.

Making a Difference: HUD's Mission
HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination and transform the way HUD does business.

As a Grant and Loan Specialist, you will:

• Ensure timely submission of project proposal and transaction related forms for various actions as required by program requirements.
• Review document submissions from program participants and applicants to assess completeness, accuracy, and compliance with established program requirements and make recommendations for action by a senior staff person or supervisor.
• Prepare approval letters and other standard form documents and contracts or agreements for review and signature by a senior staff person or supervisor.
• Review closing packages for completeness and accuracy and perform tasks associated with the closing of preservation transactions, grants, and loans. Oversee timely completion of post-closing functions including required owner certifications of completion of capital repairs, disburse grant award funds, and perform other grant management functions; and contact program participants and applicants with errors.
• Coordinate and prepare routine reports for senior staff persons and management to assist in the tracking of reaching performance goals.

Making a Difference: HUD's Mission
HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination and transform the way HUD does business.

As a Grant and Loan Specialist, you will:

• Ensure timely submission of project proposal and transaction related forms for various actions as required by program requirements.
• Review document submissions from program participants and applicants to assess completeness, accuracy, and compliance with established program requirements and make recommendations for action by a senior staff person or supervisor.
• Prepare approval letters and other standard form documents and contracts or agreements for review and signature by a senior staff person or supervisor.
• Review closing packages for completeness and accuracy and perform tasks associated with the closing of preservation transactions, grants, and loans. Oversee timely completion of post-closing functions including required owner certifications of completion of capital repairs, disburse grant award funds, and perform other grant management functions; and contact program participants and applicants with errors.
• Coordinate and prepare routine reports for senior staff persons and management to assist in the tracking of reaching performance goals.

• You will serve as the Building Partner Capacity (BPC) Long Term Solution (LTS) Lead within the IPO-06 Directorate, Navy International Programs Office.
• You will facilitate business system/process reengineering, develop data analytics/visualization, and utilize agile methodology and best practices to improve BPC-LTS funds distribution, case execution, and close-out reporting.
• You will develop plans and techniques to fit new situations by establishing precedents in the application of problem-solving techniques to enhance existing future business processes.
• You will monitor implemented policies, procedures and initiatives using analytics and metrics to ensure intended results support Navy IPO's mission and vision.
• You will ensure the traceability of funding and ensuing financial transactions comply flow with Financial Improvement and Audit Remediation (FIAR) standards to produce an unmodified SAA financial statement for the Sea Services.
• You will serve as the senior advisor, action officer, and technical authority responsible for overall planning, direction, and management for Building Partner Capacity Long Term Solution (BPC-LTS) program and policy.