Total 74 Administrative / Clerical job vacancies in Sheffield, S6 3BR

Gen-C Ltd – Parts/Accounts Administrative Assistant

Background summary
Gen-C Ltd is an independent industrial gas engine specialist based in Dinnington, near Sheffield in South Yorkshire.

On 1st January 2013 Gen-C was made the sole UK distribution sales partner for Motortech, a global leader in industrial gas engine control systems, and Gen-C returned sales in that year of over £500,000 in Motortech products – significantly more that than the £375,000 target that Motortech had set.

In 2020, Gen-C sales from Motortech exceeded £1m for the first time and are also key UK sales partners for other companies whose products complement our scope of supply.

As well as supplying parts to gas engine customers across the UK and Ireland, the company also has a projects team who are market leaders in control panel upgrades – a business activity that works together with the parts business, using many of our sales components within its solutions.

The company also has two Sister businesses – LouwSon Energy, a gas engine solutions business which buys and sells gas engines and packages who Gen-C are a key supplier for, and Re-Power, a Dutch business based in Nijland, (Friesland, Holland) who offer a similar service as Gen-C within the Netherlands, and who regularly exchange stock and services in mutual support of each other.

Key Roles and responsibilities
• Sales/Finance/Office Administration
• Sale of Spare Parts; Identifying parts required for customers
• Liaising with suppliers regarding part availability
• Goods receiving, track part orders and follow up on any late deliveries
• Stock picking and shipment/package preparation correct to picking list for spares orders
• Stock Management; undertaking stock takes to ensure stock is recorded and allocated correctly
• Prepare shipping labels (in third party courier system) ensuring accuracy of information
• Liaise with Project Team to pick BOM and ad-hoc items
• Accounts payable & receivable
• Accurate and efficient data entry
• Attend training as required by the Company
• Maintain confidentiality regarding all company matters such as customers, suppliers, finances, manufacturing, products and designs.
• At all times present the professional image the company strives to maintain, ensuring you act as an ambassador for the Company.
• All duties to be carried out utilising safe working methods and appropriate PPE, with due regard to the Health and Safety, COSHH and other relevant legislation.
• Other relevant ad hoc duties

Key skills and qualities typical for the role
• Fluent in Microsoft Office
• Sage Line 50 experience preferred but not essential
• Admin/Customer Service experience required
• Flexible work hard / play hard mentality
• Meticulous attention to detail
• Team player and good integrator whilst still managing own domain
• Good Organisational Skills
• Be able to work to deadlines
• Adaptable to multiple roles dependant on business needs


Role summary

In its simplest form, this role is about getting our stock out to customers, however, it has many layers and the right person will need to have a full armoury of skills to be successful. Well over half of our company’s turnover comes from parts sales and we have a real commitment to give excellent service to both our suppliers and customers. The role is an integral part of our organisation with a varied workload to include all general administrative tasks, reporting directly to the Finance Manager.

This is a fulltime, permanent, office-based role.

To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner Update SOPs as necessary Liaise with secondary and primary care colleagues with regards to waiting times and correspondence Prepare invoices for private work. Send death certificates/cremation paperwork to the coroners office/undertakers. To make appointments and bookings as required. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To handle insurance, PIP and Universal Credit forms To provide flexible cover for members of the secretarial team during periods of sickness and annual leave To monitor Practice emails

We are looking for an enthusiastic and motivated individual to join and lead our administrative team supporting clinical services in the Inpatient services and Reception Area at Swallownest Court, Rotherham who want to participate and contribute to achieving excellent quality of care for our patients. In return for this commitment, we will support and develop your potential and skills through regular supervision and development in this busy role within our friendly Trust.



The Inpatient services admin team cover the clinical services of 3 Inpatient Wards, Ward Clerk, Medical and Management Secretary Support and Reception Staff at the largest site in Rotherham and this role involves coordination and management of the administration team covering these services to ensure effective and efficient administration. The role also includes line management of Ward Clerks, Management Secretary and Reception Staff at The Woodlands Inpatient unit behind Rotherham District General Hospital.

Successful applicants will display and maintain high levels of customer service at all times, ensuring all patients have a positive experience at their point of contact. Previous experience of managing staff and implementing employee policies would be advantageous. Successful applicants will possess5 GCSE’s including Grade C or above in English and Mathematics, NVQ Level 3 in Business Administration or hold equivalent qualifications. They must have an experience working in an office or healthcare environment and be able to use standard Microsoft software packages and Outlook.

There may, at times, be a need to travel between various locations. It would be an advantage if the successful applicant has access to transport and the ability to travel within the required geographical area.

For more information about the post, please contact Vicky Chapman, Operational Support Manager on vicky.chapman1@nhs.net.

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q





Please view the attached job description and person specification to view the full details about the role


This advert closes on Friday 7 Jun 2024

Proud member of the Disability Confident employer scheme

Please view the attached job description and person specification to view the full details about the role

Job Summary: The post-holder will project a positive and friendly image to dispensary patients and other visitors and deal with queries in a professional, courteous and efficient way. To be a first contact for medication related queries. Ensure patient is receiving high quality care regarding their medication process and monitor high risk patients. Provide patient education on medication ordering and advise them when appropriate. Job Responsibilities: Take requests for prescription repeats via the telephone, online or over the counter. Issue paper and electronic prescriptions to dispensing and non-dispensing patients within the required timescales for monthly repeat prescriptions Answering medication queries from patients, staff members and pharmacies/care homes Inputting prescription orders. Collate information from medication related queries/tasks and forward to an appropriate healthcare professional in a timely manner Allocate medication reviews ensuring patients have attended for chronic diseases reviews where appropriate Provide patients with information and education on their prescriptions. Promotion of electronic repeat dispensing and online ordering . Liaise with patients and healthcare providers to obtain correct prescription information. Manage prescription requests from vulnerable/high priority patients and care home staff. Work with Prescribers to provide a responsive repeat prescription service. Comply with legal and professional requirements, accepted guidance on professional practice, and with safe systems of work for re-authorising repeat prescriptions Promote safe management of repeat prescriptions, and to co-ordinate medication reviews and or changes Liaise with pharmacies on the supply of prescribed drugs, alert clinicians of any supply issues and forward information on the recommended alternative. Be aware of monitoring requirements for selected drugs or categories of drugs and follow up required monitoring with patients concerned Keep up to date with the Practices formulary and the National Restricted Drugs List. Bring any queries to the attention of the relevant Prescriber to include under and over usage . Liaise with external pharmacy services and patients to resolve queries and communicate changes tomedications Build good working relationships with local Pharmacies to help enable the Practice prescription service Check emails and tasks regularly, Actioning them appropriately Create tasks and assist clinicians in managing document workflow relating to prescriptions Establish and maintain filing and administrative systems so that written or computerised information is easily accessible and secure Escalate any problems to Dispensary lead Undertake training as required to support safe and effective services for the Practice. Ensure compliance with Care Quality Commission (CQC) standards. Undertaking other reasonable duties within the framework of the post as directed Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & Safety: The post-holder will promote and manage their own and others health and safety and infection control as defined in the practice Health & Safety Policy, the practice Standard Operating Procedures, and the practice Infection Control policy and published procedures. This will include (but will not be limited to): Using personal security systems within the workplace according to Practice guidelines Awareness of national standards of infection control and cleanliness and regulatory/ contractual/professional requirements, and good practice guidelines Assist in the monitoring of the correct use of Standard operating Procedures for cleaning and infection control Actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general/patient areas generally clean, sterile, identifying issues and hazards/risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) Assist in the monitoring of waste management including collection, handling, segregation, container management, storage and collection Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional Development: The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Attendance at all Mandatory and Statutory training requirements as indicated by the Practice Manager Quality: The post-holder will strive to maintain quality within the Practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision whilst embracing the practices ethos of recording of any errors or near misses and learning by mistakes without blame Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognize peoples needs for alternative methods of communication and respond accordingly Contribution to the Implementation of Services: The post-holder will: Apply all Practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate Will be expected to cover additional shifts during excessively busy periods and/or annual leave This Job Description is neither exhaustive nor exclusive and will be reviewed annually in conjunction with the post-holder at the annual appraisal. The post-holder is also required to carry out any duties that may reasonably be requested by the Partners, Practice Manager or Assistant Practice Manager.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure you clearly demonstrate how you meet the essential criteria.

Salary: NJC 7 £24,294 (Actual Salary - £20,804 Hours 37 hours a week, 39 week per year AET Wellbeing Cash Plan + Pension Scheme TPS + Additional AET Benefits

Start: May 2024

End: August 2025 (Maternity Cover)

Hours: 37 hours a week, 39 weeks a year - term time only

Firth Park Academy is a good school, with a strong team spirit, high expectations and driving ambition which have led to notable improvements. We are a fully inclusive school with a distinctively inclusive ethos and have the highest aspirations for and expectations of our students.

We continue to work tirelessly to ensure our examination results continue to improve, that students continue to feel happy, safe and cared for, one of our key aims is that everybody deserves the chance to fly; and that the students are challenged and developed academically by the stimulating and rewarding education they receive.

The role:
We are seeking a reliable, well organised, and experienced administrative assistant to join our friendly and supportive SEN team.The successful candidate will have excellent administrative skills, you will be highly organised with good numerical and literacy skills. You will be adaptable, flexible, caring, and enthusiastic, with a smile for all situations to join our lively and friendly team.

The successful candidate will:

• Have a comprehensive understanding of confidentiality issues within a school environment
• Be able to work at pace, multitask and prioritise effectively
• Have knowledge of SEN processes and procedures in relation to administration tasks
• Use your own initiative to plan interventions.
• Be creative, innovative, and flexible approach to raising expectations and achievement

Come and visit us; to meet the team of students and staff who are making Firth Park Academy one of the best schools in our city: Informal enquiries are welcome - please contact our SENCO Elouise Robinson at

The role is due to commence May/June 2024

Closing date: 19th May

Interviews are scheduled to take place on as soon as possible after the closing date

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

In line with our safeguarding practices we are unable to accept CV's.

Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme

Main Purpose of the Job To work collaboratively alongside medical colleagues and other administrative members of the team to ensure clinical correspondence typing and dictation, including referral letters, insurance reports, patient registrations and other necessary documentation are produced and distributed within approved timescales whilst supporting the practice management team with the administrative set up and control of the practice including rotas and meeting support. The post holder will deal with a wider Multi-Disciplinary Team across the city and wider NHS to organise and chase appropriate referrals and appointments for patients as instructed by the clinical team. They will carry out their duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the post holder should be organised and proactive in providing the level of service needed by the Practice. Previous experience of using Patent management systems such as SystmOne is preferred. Although experience of working in general practice is preferred, experience as a Medical Secretary or Personal Assistant role in other areas will be considered. Key Responsibilities The Practice Medical Secretary will be responsible for: PA Support Rota Support Appointment Support Insurance Reports Insurance Reports Invoices Patient Record Requests Patient Services Safeguarding Letter/Recall Support Patient Record Requests Recall Support and Admin Secretarial Referrals Referral Letters Patient Record Control Notes Scanning Notes Filing Registrations Patient Deductions Patient Removals Documenting Digital Dictations and typing Following up on queries and responding to tasks from our clinical system Practice Document Updates Letterheads Maintenance of directory of service providers (ie contacts for sending referrals to etc) PCSE Stock control MatB1, GMS1, prescription forms As the role includes dealing with patients on the phone good interpersonal and Communication skills are essential.

Please note this advertisement is for both permanent and fixed term opportunities. Please also note any secondment must first be agreed with your current line manager. We have two permanent positions, one based at Northern General Hospital and one based at Royal Hallamshire Hospital plus a secondment based at Northern General Hospital until 31st March 2025. This vacancy is advertised on a fixed term contract basis until 31st March 2025. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder. Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Typing Letters and reports Liaising with external agencies to ensure referrals are processed efficiently Maintaining a database of referrals Managing all enquiries in an effective manner. Actioning incoming emails Inputting data into patient records Processing referrals using ERS Answering incoming telephone calls, transferring or dealing with caller requests appropriately. Actioning tasks sent to the secretarial team.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Job summary: To provide general secretarial support to the practice manager, doctors and health professionals, involving word processing and audio typing skills with general clerical work. Job responsibilities: To provide an efficient audio, copy typing and word processing service for the practices growing clinical team and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc in an accurate and quality manner. To assist the practice manager and admin team with all clerical and administrative duties. To make appointments, bookings and admissions as required. Contact and liaise with hospitals and other outside agencies as requested. To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes. To help with practice promotional material and displays for patient education and new services etc. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To retrieve medical records and assist the completion of medical/insurance records. To action SARS requests for patient records for legal and other purposes File patient records and correspondence in patient medical records. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner. To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team as well as provide cover for members of the admin/reception team during periods of sickness and annual leave. Maintain adequate supplies of office stationery in order to perform secretarial duties. To receive and dispatch mail and maintain a pending system. Culling and sorting patient records and letters in preparation for summarising Reviewing medical records and producing an accurate summary of the patients medical history from both GP2GP and non GP2GP registrations. Read coding of information into the practice clinical system Auditing data collection standards in the practice Monitoring patient call and recall systems. Filing and retrieving paperwork Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health and Safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Making effective use of training to update knowledge and skills. Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Actively reporting of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Demonstrate due regard for safeguarding and promoting the welfare of children. Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional development: The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development. Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in other agencies to meet patients needs. Effectively manage own time, workload and resources Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members. Communicate effectively with patients and carers. Recognize peoples needs for alternative methods of communication and respond accordingly. Contribution to the implementation of services: The post-holder will: Apply practice policies, standards and guidance. Discuss with other members of the team how the policies, standards and guidelines will affect own work. Participate in audit where appropriate.