Total 68 Administrative / Clerical job vacancies in Port Arthur, Texas US

• Provides administrative services support to the Branch OIC/NCOIC and other team members.
• Assists the OIC/NCOIC in submission of requests for equipment to the RMD/Contracting Office.
• Prepares the annual branch travel budget.
• Makes travel arrangements using the Defense Travel System.
• Reviews travel authorizations and vouchers for the activity for accuracy prior to approval.
• Responsible for maintenance of records and files, utilizing a variety of office automation applications.

• Performs basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensures adequate stock and operating supplies are maintained.
• Operates computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verifies receipts against invoices.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• You will oversee all Division Product Support activities and ensure the technical quality of the division's logistics products and processes used in development and delivery of current and future combat and weapon systems.
• You will be responsible for technical rigor, capability, capacity, process and tools, and will develop strategies for competency growth, innovation and succession planning to support existing and emerging warfighter technologies.
• You will co-manage and execute of Integrated Product Support (IPS) processes, policies, and procedures.
• You will provide policy interpretation, technical guidance, and quality assessment for IPS products and services for department programs.
• You will ensure health and sustainability of assigned weapon systems considering supportability in system designs and the elements necessary for suitable and cost effective operation.
• You will provide insight into traditional and evolving Combat Systems Lifecycle Support Requirements necessary to provide guidance and quality assurance for all IPS processes in the department.
• You will prepare technical papers and lead investigations to address deficiencies in supportability areas.
• You will make decisions on behalf of the Division Manager as they pertain to the Supportability/IPS operations of the division/department.
• You will arbitrate technical conflicts among product leads, process leads and project coordinators.

• Exercises financial responsibilities for the Child and Youth programs.
• Manages the Child and Youth Program in the absence of the Center Director or Assistant Director.
• Provides overall administrative support for the Child Development Center or Youth Program.
• Provides customer service to patrons.

• Manage the Aircraft Operations Division (AOD) Program and Infrastructure Branch.
• Evaluate employee and branch accomplishments; present branch activities to AOD management.
• Recommend employee promotions and recognition; approve leave; implement performance modifications and take corrective actions as appropriate.
• Develop, organize, administer, evaluate, coordinate and oversee a comprehensive functional area management structure for all functional areas.
• Define and conduct monthly functional area review cycles to include a review or technical, cost, schedule, and risk items for each functional area.
• Coordinate with the FOD Business office and the JSC CFO office to prepare consolidated reporting which encompasses all functional area budgets to be presented to the Aircraft Operations Division (AOD) office monthly.
• Review all new agreements and reimbursable customer estimates before forwarding the agreements and estimates to Division for approval and actively manage all existing agreements to include MOUs, MOAs, ITAs and 7600A agreements.
• Consolidate and coordinate aircraft projected schedule updates between all aircraft platforms and provide a list of requested AOD long range schedule changes to be discussed at the weekly control board.
• Perform a full range of supervisory duties which includes assigning and evaluating work; recommending personnel actions; taking disciplinary actions; and identifying training needs and developing employees.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

• Serve as primary timekeeper and act as a liaison between the Resource Management Office, supervisors, and employees to resolve problems with pay, allotments, new employee information, timekeeping errors, and other related functions.
• Oversee and coordinate general administrative functions of the Division HQ to include correspondence, mail, publications, records management, preparation of travel orders and vouchers and general administrative support.
• Serve as Records Coordinator and provide oversight and guidance on proper use of filing system.
• Serve as Government purchase Card holder responsible for purchasing of services, supplies, and training.
• Assist with the planning and execution of various ceremonies, conferences, training, town halls, etc.
• Ensure compliance of Army program policies and regulations with all purchases and record keeping requirements.
• Ensure overtime and compensatory approval as well as tracking all special needs such as advance leave, LWOP and family leave program.

• Perform and/or provide guidance on such matter as fiscal administration using the automated Corps of Engineers Financial Management Systems (CEFMS) system, training, correspondence, timekeeping, mail management, and record management.
• Deliver a variety of administrative and support type duty in such area as administration, travel, training, files and correspondence management, fiscal administration, personnel administration.
• Serve as a liaison between the Section and the Finance Office assuring all CEFMS data is processed correctly and in a timely manner.
• Serve as an administrative focal point for the Branch.
• Conduct a physical property inventory periodically and prepares applicable reports and documents on such items as necessary.
• May initiate training requests/actions.
• Receive visitors and callers to the Branch involving inquiries concerning a variety of substantive administrative and/or technical issues.

• Receives, processes and delivers incoming unclassified and accountable mail for organization and processes internal and outgoing mail for delivery to the post office.
• Picks up and screens outgoing mail for appropriate class, size, wrapping and addresses.
• Weights and meters outgoing mail and determines proper postage by weight and class.
• May be required to operate a motor vehicle.
• Records and controls accountable mail and completes required forms for return to the post office.
• Performs other related clerical duties, such as ordering required forms, equipment, maintaining hard copy and electronic files, scanning hardcopy mail into electronic form and breaking down electronic documents.

• You will recognize, develop, and present evidence to reconstruct events, sequences, time elements, relationships, responsibilities, legal liabilities, and conflicts of interest.
• You will support and/or conduct investigations in a manner meeting legal and procedural requirements.
• You will handle evidence in accordance with the rules of investigative procedures, laws, and precedent court decisions including constitutional rights for search and seizure.
• You will utilize pertinent statutes, regulations, policies, and guidelines, including the Code of Federal Regulations and the Uniform Code of Military Justice for investigations.
• You will interview witnesses, victims, and suspects pertaining to sexual harassment investigations.
• You will provide support to Special Agents in crime and death scene examinations (i.e., identifying, processing, documenting, and preserving physical evidence).
• You will serve as a Field Office liaison and collaborating with various jurisdictions, including local, Federal, and foreign areas of operation to facilitate the exchange and flow of information.

WHAT IS THE TAXPAYER SERVICES DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
TAXPAYER SERVICES RETURN INTEGRITY AND COMPLIANCE SERVICES
RETURN INTEGRITY VERIFICATION OPERATIONS (RIVO)

• The following are the duties of this position at the full working level. Performs a variety of administrative tasks using an automated system which involves: assigning, maintaining, monitoring, or updating work status and inventory records; ordering research; acknowledging correspondence; maintaining, updating and initiating personnel records; timekeeping; and performing other support activity.
• Identifies and reviews Forms W-2 attached to Forms 1040EZ and 1040PC for conditions meeting Criminal Investigation criteria and code the returns appropriately. Prepares and maintains regular production/inventory reports/attendance records using established formats and sources of data applicable to the program, functional, or organizational reporting requirements. Prepares special reports as directed.
• Reviews documents for specific requirements necessary for processing. Processes current year and/or prior year individual and/or business returns and related information. Periodically reviews filed material in the light of ongoing programs or special projects and determines if such material should be consolidated, have new classifications, be retired, etc.
• Conducts searches and other follow-up action on delayed shipments where acknowledged transmittals are not received timely.
• Transcribes and/or key verifies a wide variety of taxpayer prepared tax returns, related schedules, and/or documents.

• Supports flying training operations.
• Compiles and maintains records related to aircrew training and simulator utilization.
• Enters data and/or information into an automated system.
• Receives and directs telephone calls or visitors.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include, but may not be limited to the following:

• Performing the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information;
• Scanning documents electronically into computerized databases (i.e., imaging); ensuring the documents are associated to the correct patient record; and confirming record integrity and reviews the image quality;
• Reviewing documents for scanning criteria and ensuring necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardware;
• Maintaining confidentiality of all electronic records and paper components of the health record; following appropriate procedures when mailing and disposing of health information; ensuring sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties;
• Searching and obtaining from files previous correspondence or related subject matter and forwarding the assembled material to the proper official for action;
• Maintaining an up-to-date master file of all administrative circulars, notices and publications and providing complete sets to field offices upon request;
• Utilizing a computer to perform a wide variety of record keeping, correspondence, and tracking operations; performing filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems;
• Performing other related duties as assigned.