Total 3 Administrative / Clerical job vacancies in OX18 3ES

Exercises judgement when dealing with enquiries, analyses information to resolve problems e.g. on appointments, diary commitments. Plan and organise straightforward activities, e.g. arranges meetings; manages diaries. Follows policies / procedures / protocols. Manages own workload. Office based, using PC / VDU / software packages, keyboard work. Responsible for photocopiers / general office equipment. Maintains office supplies & stationary. As part of the general office staff, acts as receptionist, welcoming visitors, customers, suppliers, contractors to the Head Office.

The National Operations Service, Personal Assistant /Admin Manager will be responsible for: The overall administration of a number of meetings and supporting the committee and meeting structures of the NOS including co-ordination of yearly plan of meetings, booking venues, preparation of agenda/supporting papers, taking minutes and taking relevant follow up action. The post holder will play a key role in communication between the Directors/Operational teams and programme stakeholders including NHS England (NHSE). The post holder will work in close collaboration with the Directors and members of the NOS service. The post holder will have responsibility for promoting and developing a corporate and professional image of the NOS and demonstrate excellent front of house skills. The post holder will manage all e-mails, electronic diary and post received for the Directors, deciding how every item is to be handled via appropriate liaison with relevant parties, dealing with constant change in priorities and competing demands. This will include the handling of confidential and highly sensitive issues. The post holder is required to have knowledge of a full range of administrative and organisational policies and procedures acquired through training and experience. A recognised secretarial qualification to at least RSA III standard (or equivalent) typewriting. The post holder will be required to take accurate formal minutes at senior level management meetings and committees. They will be able to take and transcribe formal minutes and action plans for the meetings providing a true record of proceedings. The post holder should have knowledge in respect of the whole ethos of the NHS and NHS screening services. The post holder must be proficient in all aspects of office technology in order to prepare databases, presentations, complex documentation and minutes of meetings. Experience in organising meeting schedules and events involving high level participation, taking into account appropriate venues/accommodation/refreshments required. Formulate the agenda for meetings, manage the receipt and co-ordination of agenda and documents. Ensure that appropriate meeting facilities are available. Maintain action records of meetings, sharing actions as appropriate. They will use their judgment in prioritising tasks, liaising with the Directors, committee chairs to facilitate the smooth running of the committees where required. Undertake ad hoc duties in relation to Director business. Support the management team when dealing with and resolving matters that may be confidential, sensitive, complex or contentious on a daily basis. Ensure the security of confidentiality and sensitive documents. Support the co-ordination of visits by external parties on behalf of the Management Team.

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