Total 31 Administrative / Clerical job vacancies in Norfolk, Virginia

The physical worksite for this position is located in Alexandria, Virginia.This position is telework eligible per agency and business unit discretion/policy.

TELEWORK: This position is eligible for situational telework per agency and business unit discretion/policy.

REMOTE WORK: Remote work will be considered. Prior to the start date, you may be given the opportunity to elect to work from the Alexandria headquarters, from an alternate/home location within the United States (defined as the 50 United States, the District of Columbia, and Puerto Rico), or a combination of headquarters and alternate location. Your salary/pay will be based on your selected worksite geographical location. The nature and scope of telework opportunities will be subject to the unit's telework policy and any applicable bargaining unit agreements.

The position is for you if:

• if you enjoy performing a wide range of administrative work in support of the organization.
• if you are enthusiastic about serving as a travel coordinator with delegated responsibility for completing official travel, both domestic and international for agency Group Directors, Managers, and other internal employees, as requested
• if you are committed to providing advice and guidance, including interpretations, opinions, or decisions, regarding programs or policies of an administrative nature
• if you having a passionate for receiving telephone calls, greets visitors, and tactfully ascertains the nature of the calls or visits and screens those that can be handled without the supervisor's help.

• You will evaluate program operations and inspections, identifies complex problems, inefficiencies, other actual/potential problems, and develop recommendations for solutions.
• You will identify problem areas within the program administration processes of the CLEOC case management system, makes recommendations, and assesses, revises policies and procedures to resolve issues.
• You will find ways to improve quality, timelines and efficiency of program management/administrative work.
• You will be responsible for overseeing and developing strategic planning for the execution and resolution of data and technical IT problems.
• You will develop and work collectively with management on standard operating procedures (SOP’s), policy, and business rules, as applicable.

• You will serve as a specialist for analyzing, evaluating, advising on visualizing, or improving the effectiveness of current and proposed Department of Navy Office of Force Resillency (OFR) data measures.
• You will work closely with DON (OFR) to recommend data standards, definitions, and reporting structures for civilian and military OFR information
• You will conduct quantitative and qualitative analyses on a wide variety of Office of Force Resiliency (OFR) variables including but not limited to: training completion, command climate, demographic, and others.
• You will develope plans, methods, procedures, and techniques for acquiring, compilng and presenting statistical data.
• You will use advance mathematical, statistical, and other scientific methods and techniques to cinduct studies, data analysis, and modeling.
• You will coordinate and produce periodic and ad hoc reports using business intelligence software.

• You will serve as CHINFO's primary liaison with DON/AA Human Resource Division (HRD) for all civilian personnel matters.
• You will serve as records management liaison with DON/AA Directives and Records Management Division. Functions as SME in records management assists the HQ and field activities in all aspects of records management.
• You will review and analyze administrative policies.
• You will respond to administrative issues and inquiries and resolves a variety of conflicts regarding administrative policies and processes among organizational issues.
• You will serve as timekeeper administrator for CHINFO and is responsible for reviewing data entry of all civilian time and attendance in Standard Labor Data Collection and Distribution Application (SLDCADA).
• You will coordinate all SLDCADA issues with DON/AA Timekeeper to ensure accuracy and completeness of information entered. Maintains all timekeeping files and documents in accordance with audit guidelines.
• You will maintain all timekeeping files and documents in accordance with audit guidelines.
• You will assist employees in obtaining personnel and payroll information, disseminates personnel and payroll information, and helps resolve problems.
• You will serve as alternate Government Purchase Card Holder for CHINFO HQ, including determination of cost, propriety, and legality of purchase.
• You will prepare and maintain all documentation for the Purchase Card Program using all available resources and in accordance with federal and Navy regulations.
• You will assist and advise senior managers in identifying personnel needs and problems, position management, and human resource utilization by reviewing, preparing, and processing all personnel action.

• You will oversees and orchestrates all aspects of the day-to-day operations of the Department of the Navy (DON) Civilian Benefits Center (CBC).
• You will be responsible for providing expert technical and policy expertise regarding civilian benefits programs.
• You will review, analyze and interpret regulations, directives, policies and reports pertaining to Department of the Navy (DON) civilian benefits.
• You will provide guidance to the CBC Benefits Officer, serviced commands and OCHR Headquarters staff regarding civilian benefits and retirement.
• You will develop and distribute DON-wide Benefits community marketing and communications material.
• You will develop and implement various plans of action and milestones (POAMs) for retirement and benefits and initiatives such as open season, end-of-year retirements, staff training/development and program marketing.
• You will analyzes work process to identify the need for changes in processes and shares trends and findings with CBC leadership.
• You will exercise personnel management responsibilities by planning and assigning work, setting priorities, advising employees on program goals and objectives, and making decisions on work problems.

The incumbent initiates and carries out a wide array of advisory and technical duties. Other duties include but are not limited to:

• Dispense off the shelf inventory items to patients and stock post the items to the patients transaction record screen.
• Sorting, compiling, typing and distributing requisitions, orders and other PSAS documents.
• Verify eligibility for Prosthetic Services thru the prosthetic package before issuing the equipment to the patient (i.e. ensuring a consult for equipment has been submitted to the service via CPRS by the appropriate clinical staff to includes doctors, nurses and/or therapists)
• Reviews "stat" consults submitted to prosthetics and contact the service that submitted to educate on PSAS consult submittal process.
• Notify supply chain, logistic inventory managers and supply techs of items with low amounts prior to running out of items on the shelves.
• Mail out stock room orders as required.
• Send order requests through CPRS in order to have patients scheduled in the Orthotic Lab to pick up equipment.
• Process requests for turn-in of devices that are not returnable to companies purchased from.
• Performs other duties as assigned.

• You will perform clerical work requiring substantial knowledge of civilian personnel employee benefits program terminology, requirements, procedures, and functions for documents, reports, organizational records, mail, and miscellaneous support.
• You will use electronic Official Personnel Folder (eOPF), Human Resources Link (HRLink), Total Workforce Management System (TWMS), Defense Civilian Personnel Data System (DCPDS) and the CBC workload tracking system (BATS).
• You will perform office automation work, which requires knowledge of general office automation software and is typically performed on a microcomputer or mainframe network.
• You will prepare letters, documents, reports and labels using Microsoft Word and Microsoft PowerPoint. Maintains databases, and spreadsheets using Microsoft Excel.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• You will serve as an action officer for the Director, Safety Division in support of the Marine Corps enterprise.
• You will manage the administrative operations of the division on behalf of the Director, Deputy Director, Executive Assistant and three Branch heads.
• You will provide direction and guidance to the staff on administrative matters and ensure the most efficient and effective support is provided to the Safety Division.
• You will provide secondary assistance to the Fiscal Officer in the identification of the financial and material needs for the Divisions budget and operations.
• You will be responsible for the Government Travel Card Program rules and regulation sand ensure each card holder understand their responsibilities.
• You will provide general administrative support through drafting documents and correspondence for distribution to invested parties.

• Plans and manages the administrative management program for the State Office and its subordinate County Offices, including management analysis, personnel management, automation, support services, budget and financial management.
• Assists the Deputy SED in planning and directing both administrative and program work of the office, advising the Deputy SED in highly complex and extremely sensitive matters and, in the absence of the Deputy SED, directs all State Office operations.
• Performing various personnel management functions within the State Office including developing position descriptions; participating in interviews with candidates for vacancies; providing input on selection decisions; and drafting performance plans.
• Determines County Office annual administrative fund requirements; develops and monitors salary and expense budget for State Office and County Office (Federal) travel; and maintains budgetary control of funds.
• Provides to State and County Offices or ensures the provision of a variety of support services such as property and supply management, procurement, space management, records and forms management, mail, payroll, travel, and motor vehicle services.

Receives all visitors and incoming calls to the Warden.

Screens calls and visitors to determine those requiring the Warden’s attention and referring others to the appropriate department.

Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden’s attention.

Resolves and/or assists in resolving a variety of concerns by staff and/or visitors.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

This is a Defense Intelligence Senior Level (DISL) position that functions as the Senior Advisor, Strategy Coordination Program Office (SCPO) within the Office of the Under Secretary of Defense for Intelligence and Security (OUSD(I&S)).

Major duties and responsibilities will include, but are not limited to the following:

• Serves as a recognized expert providing technical expertise, analysis, advance solutions, and recommendations to Collection and Special Programs leadership on future initiatives and capabilities against strategic competitors in the areas of national defense, national security, intelligence, counterintelligence, and other interagency intelligence-related matters and activities.
• Works collaboratively with the Intelligence Community and US Government Interagency partners to facilitate the rapid and effective use of intelligence to identify and mitigate threats to US interests.
• Leads the DoD efforts to provide intelligence and counterintelligence assessment, analysis, evaluation, interpretation, dissemination of information, advance solutions, and recommendations to OUSD(I&S) leadership and interagency partners.
• Oversees the Program Office in identifying, assessing, and neutralizing foreign intelligence activities and capabilities mitigating threats, as well as developing new concepts, methodologies, and risk mitigation strategies to address and better respond to these issues.
• Participates in technology innovation, research, and development to create new or to enhance existing capabilities to improve detection of threats.
• Provides expert advice on SCPO capabilities, intentions, and activities to inform and influence National Security policy, DoD policy, OUSD(I&S) policy, and Congressional legislation.

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

Record Keeping and Reporting
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).Ensures child registration and enrollment paperwork is complete and current.
Ensures that all USDA food program records are accurate, up-to-date and readily available
.Reviews and submits completed paperwork for background checks.
Maintains office files and records.
Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.
Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.
Conducts research of records and follows up in order to resolve discrepancies and problems.
Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.

Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.
Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.
Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.Performs assigned resource and referral duties and assists in maintaining current waiting list.

Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures.
Notifies supervisor of all delinquent payments.
Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.
Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

Additional Responsibilities
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

• You will lead the development, presentation, and evaluation of technical training courses for the Civilian Benefits Center (CBC) staff.
• You will determine the need for, and development of, seminars, workshops, and training classes, to assure that the CBC benefits and retirement programs are administered effectively.
• You will provide direction on complex issues pertaining to retirement and benefits and ensure that all policy, regulatory and program issuances are properly integrated into the staff development programs.
• You will oversee CBC’s social media footprint and develop strategies to communicate with DON employees world-wide.
• You will compose responses and write letters to customer inquiries for appropriate signature, and draft legislative proposals involving broad aspects of employee retirement and benefits programs and responses to Congressional Inquiries.
• You will manage administrative support functions of the CBC, including the receipt, review and distribution of various civilian benefits and retirements related mail and documents.

• You will exercise primary control over the Director's appointments and maintain daily schedule of all engagements of the Director.
• You will coordinate with outside stakeholders to schedule weekly meetings, conferences, appointments etc.
• You will daily print out and compile Daily Read Books for the Director containing schedules, upcoming schedules, updates and status of reports or major tasks, provide read ahead materials for meetings.
• You will serve as a liaison between the Director and personal from subordinate offices by providing accurate, updated, and timely advise on implemented policies and instructions.
• You will act as the principal receptionist for the Director by receiving visitors. You will screen calls and visitors answering questions following established policies and routines.
• You will assist the executive assistant with all logistics related to official travel in accordance with current travel regulations. File and follow-up with travel claims.