Total 8 Administrative / Clerical job vacancies in Miami, Florida

• You will perform clerical and/or administrative support work for an office and/or organization.
• You will prepare, edit correspondence using automated software and/or systems.
• You will coordinate travel arrangements or prepare travel documents using the Defense Travel System.
• You will schedule appointments or maintain a calendar for supervisor/others.

Duties include, but are not limited to:

• Serve as a vital resource for the Inpatient Mental Health Nursing for all administrative duties, supply ordering, project management.
• Manage administrative and clerical needs for Nursing Inpatient Mental Health; initiates problem-solving techniques when problems/conflicts arise prior to presenting the information to Mental Health Nursing Leadership.
• Prepare reports by the collection of data at various increments such as weekly, monthly, quarterly, and annually in support of Nursing Leadership.
• Utilize Minimum Data Set (MDS) to pull various clinical-based data sets for required reports.
• Manage administrative and clerical needs for the Baker Act Coordinator.
• Assist the Baker Act Coordinators with reviewing legal documents and tracking.
• Cataloging nursing records throughout their life cycle in the MKR Medical Records Database.
• Assist the Inpatient Mental Health Nurse Manager in bi-annual testing of the Live Process system particularly prior to inclement weather.

Include but are not limited to:

• Maintains personal files.
• Composes correspondence.
• Routes correspondence to appropriate staff.
• Prepare responses for the supervisor's signature.
• Obtains and monitors the use of supplies, equipment, or services for the office.
• Interprets applicable guides, guidelines, operating policies, etc., pertaining to the work of the office.
• Arranges meetings and conferences including space, time, attendees, agenda and background material.
• Attends various meetings; takes notes during meetings, briefings; and prepares meeting minutes, etc.
• Advising and instructing secretaries and other clerical and administrative support as needed concerning general clerical and administrative procedures; correspondence and reporting procedures, etc.
• Completes other duties as assigned.

• Assists in preparation of justification or personnel actions, timekeeper, training coordinator, procurement of office materials, travel, special meeting presentation preparation, assist with travel orders/vouchers, and property accountability.
• Receives telephone calls and visitors, discretely screening nature of call in order to determine those that should be referred to the supervisor or can be diverted to other contacts.
• Receives telephone calls and visitors, discreetly screening nature of cell to determine those that should be referred to the supervisor or can be diverted to other contacts.
• Utilizes office automation systems to use several types of software for various office needs.
• Processing procedures and function keys for performing a substantial range of functions within each software type.
• Receives and reviews all incoming mail and determines whether appropriate to call to attention of supervisor, to direct to branches, or to handle personally by presenting response in final form.

• Performs a variety of administrative and clerical functions in support of the activity to which assigned.
• Receives and reviews incoming documents for completeness taking or coordinating and tracking required action.
• Establishes and maintains offices files in accordance with regulatory guidance/procedures.
• Responds to customer inquires and complaints providing general information and assistance concerning office function, established procedures, etc.
• May be responsible for automated time and attendance processing .
• May perform a variety of complex typing.
• Performs other duties as assigned.

• You will participate in complex special projects, monitor activities or actions of the organization, and keep senior leadership properly informed of the highest priority items.
• You will ensure appropriate individuals are aware of actions requiring their attention and follow up to ensure actions are properly completed.
• You will identify problem areas within the program administration processes, makes recommendations, and assesses, revises policies and procedures to resolve issues.
• You will find ways to improve quality, timelines and efficiency of program management/administrative work.
• You will develop and work collectively with management on standard operating procedures (SOP’s), policy, and business rules, as applicable.

• You will provide advice and guidance to various command personnel on a variety of command policies and procedures, administrative matters, and office operations to management officials and/or team personnel.
• You will advise and instruct subordinate secretaries concerning such matters as directives, reports, correspondence, and telephone procedures.
• You will evaluate overall program and workload requirements and adjust or recommend changes, as appropriate.
• You will advise and instruct subordinate secretaries concerning such matters as directives, reports, correspondence, and telephone procedures.
• You will supervise and instruct subordinates on the full range of administrative matters.

• Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff. rerouted to other organizations/offices or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office.