Total 88 Administrative / Clerical job vacancies in McGuire AFB, New Jersey

• Serves as the Corps of Engineers Financial Management System (CEFMS) point of contact for the Safety and Occupational Health Office.
• Serves as an expert by providing personnel assistance in processing Purchase Requests and Commitments within the automated system.
• Serves as a liaison between the Safety and Occupational Health Office and the Finance Office in assuring that all CEFMS data is processed correctly and in a timely manner.
• Attends meetings, as required, to receive all updated information on CEFMS and provide guidance to all other employees in the Safety and Occupational Health Office.
• Prepares time sheets and labor reports using the Corps of Engineers Time, Attendance, and Labor (CETAL) system in CEFMS.
• Serves as Human Resources point of contact for the office, working with supervisors in initiating personnel actions, training requests/actions, incentive awards, providing advisory service for benefits, pay issues, leave, etc.
• Works with delegated Hand Receipt Holder for the assigned Safety and Occupational Health Office to insure property is accounted for and utilized in the office and the field.
• Assures control of inventory and conducts periodic surveys to assure that all property is accounted for assures completion of required records.
• Receives visitors and callers to the Safety and Occupational Health Office involving inquiries concerning a variety of substantive administrative and/or technical issues.
• Assists supervisor and other technical/professional personnel with preparation and editorial assistance on technical reports, technical papers, and articles.
• Receives and distributes Safety and Occupational Health Office mail.

As a Administrative Support Assistant your duties will include but are not limited to the following:

• Use accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports.
• Prepare, review, and edit outgoing correspondence for procedural accuracy, clarity, general policy, conformity, and factual correctness using a computer and word processing software program.
• Communicate time and attendance/leave and human resources information to a variety of individuals within an office.
• Use automated software to make travel arrangements, prepare authorizations and vouchers.

• Operates electronic cash register and credit card machine.
• Provides excellent customer service while ringing up food items. Inform customers of total amount due. Receives cash and/or credit card from customer, examines for validity and genuineness, and provides correct change.
• Provide basic and routine information to customers concerning dining facility procedures and policies.
• Performs cash counts before opening the cash register and after closing this cash register.
• Safeguards money and keeps cash locked except when making change.
• Reconciles total cash in the cash drawer with end of day sales receipts.
• Completes accountability documentation, make cash deposits, and turns in collection reports. Checks and verifies meal tickets from customers.
• Reports discrepancies to supervisor and the Finance Department.
• Fill and replenish condiments, eating utensils, cups, napkins, beverages, and prepackaged food items in the cafeteria based on set par levels.
• Completes inventory procedures.
• Maintain order and cleanliness of cafeteria and dinning rooms.
• Assist with opening and closing of cafeteria and dining room.
• Performs other related duties as assigned.

• Serves as Supervisor and Chief of SIO Administrative Support Team responsible for plans, develops, and directs applicable deadlines, projects, and overall work to be accomplished.
• Interprets policies and regulations to ensure compliance with policies and procedures; integrates and coordinates work with other functions and programs as necessary; and resolves conflicts.
• Develops, initiates, and implements administrative policies and procedures for assigned areas of responsibility for administrative and management support.
• Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.
• Plans and directs the Strategic Integration Office Administrative Support Team operations.

• Serves as Supervisor and Chief of SIO Administrative Support Team responsible for plans, develops, and directs applicable deadlines, projects, and overall work to be accomplished.
• Interprets policies and regulations to ensure compliance with policies and procedures; integrates and coordinates work with other functions and programs as necessary; and resolves conflicts.
• Develops, initiates, and implements administrative policies and procedures for assigned areas of responsibility for administrative and management support.
• Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.
• Plans and directs the Strategic Integration Office Administrative Support Team operations.

As a Administrative Support Assistant your duties will include, but are not limited to, the following:

• Use accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports.
• Prepare, review, and edit outgoing correspondence for procedural accuracy, clarity, general policy, conformity, and factual correctness using a computer and word processing software program.
• Communicate time and attendance/leave and human resources information to a variety of individuals within an office.
• Use automated software to make travel arrangements, prepare authorizations and vouchers.

The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a Program Support Assistant, you will:

• Assist the Branch Chief, servicing and technical staff in matters pertaining to the Federal Claims Collection Act of 1966, as amended; the Debt Collection Act of 1982, and the Debt Collection Improvement Act of 1996.
• Act as the control point for servicing and technical staff in coordinating and tracking actions initiated and completed by maintaining the appropriate tracking, follow-up, and suspense registers, logs and reports.
• Compose routine letters and memos to program participants and other HUD offices as directed.
• Prepare narrative and statistical reports concerning activities undertaken on a daily, weekly, monthly, quarterly, fiscal year end, calendar year end and cumulative basis.

The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an Program Support Assistant, you will:

• Assist the Branch Chief, servicing and technical staff in matters pertaining to the Federal Claims Collection Act of 1966, as amended; the Debt Collection Act of 1982, and the Debt Collection Improvement Act of 1996.
• Act as the control point for servicing and technical staff in coordinating and tracking actions initiated and completed by maintaining the appropriate tracking, follow-up, and suspense registers, logs and reports.
• Compose routine letters and memos to program participants and other HUD offices as directed.
• Prepare narrative and statistical reports concerning activities undertaken on a daily, weekly, monthly, quarterly, fiscal year end, calendar year end and cumulative basis.

The primary purpose of this position is: As an Air Reserve Technician (ART), accomplishes a variety of duties involving assisting in determining unit's readiness and capability to perform its peacetime/wartime mission, to support programs and systems which ensure reserve members are properly trained and equipped, to provide peacetime/wartime medical support, and to provide training to reserve members in the accomplishment of tasks set forth herein.

Duties:
1: Provides direct support to the senior ART in planning, directing, implementing, and controlling all elements of the medical unit on a day-to-day basis.
2: Provides support toward conducting studies, collecting data and identifying trends.
3: Assists in reviewing status of training and personnel assets for Status of Resource and Training System (SORTS) reporting/Annual Tour.
4: Responsible for tracking of unit funds and medica/non-medical supply expenditures and activities. Monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.
5: Responsible for effective management and execution of unit personnel programs. Responsible for information management processes within the unit.

1. Processes applications and issues identification cards, controlled and restricted area badges, vehicle registration, contractor badges, and temporary passes, both permanent and temporary, to eligible personnel.

2. Monitors and maintains the Civilian and Contractor Background Investigation Program. Processes forms for background investigation requirements via the Illinois Law Enforcement Agency Data System (LEADS) for civilians/contractors/vendors accessing the installation.

3. Maintains controlled forms. Maintains control logs for vehicle registration fo1ms in accordance with applicable AF instructions.

4. Performs routine, miscellaneous clerical work. Reproduces and assembles copies of variety of correspondence.

Use word processing software to produce a variety of documents. Transmit and receive documents and messages electronically using a computer or workstation that is networked or linked to other computers or workstations throughout the work area or organization. Monitors and oversees the Private Organization (PO) program. Maintains PO files, examines budgets, balance sheets, income and expense statements, reviews constitutions, bylaws, and processes fundraisers or other applicable packages. Type correspondence, reports, forms, messages, memoranda, statistical or tabular material where spacing arrangements are complicated directly in the final form without a rough draft. Performs a variety of general office duties such as receiving telephone calls and visitors, routing, filing correspondence and maintaining files. Serves as the NAFI Vehicle Control Officer ensuring the day-to-day management of government vehicles assigned to 56 FSS.


If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12626651

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Position responsibilities include:

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

• Meets the Regions human resources, budget and management analysis needs.
• Coordinates with Region Manager and Operations Manager in the responsibility of daily operations of joint military and civilian activities for 55 states and territories.
• Arranges for confidential and policy level conferences and meetings between stakeholders, high-ranking officials, leaders of trade associates and government agency representatives.
• Oversight with responsibilities that relates to government credit card applications and accountable property.

• Meets the Regions human resources, budget and management analysis needs.
• Coordinates with Region Manager and Operations Manager in the responsibility of daily operations of joint military and civilian activities for 55 states and territories.
• Arranges for confidential and policy level conferences and meetings between stakeholders, high-ranking officials, leaders of trade associates and government agency representatives.
• Oversight with responsibilities that relates to government credit card applications and accountable property.