Total 1,605 Administrative / Clerical job vacancies in M1585 - Salt Spring Island (116 FulfordGangesRd, SaltSpringIsland,BC - BMO

JOB DESCRIPTION:-

- Perform full spectrum of administrative tasks including handling incoming phone calls, receive guests, data entry, filling, manage office supply and etc.

- Assist in procurement and data update in ERP environment

- Logistics arrangment

- Assist in ISO audit documentation and policy updates

- Handling payroll, HR and MOM work pass related matters

- Any other ad-hoc duties assigned by the immediate superior / Managment

REQUIREMENTS:-

- Candidate must possess at least a Professional Certificate / Nitec/ Diploma in Business Studies / Administration / Management or equivalent.

- At least 1 year of working experience

- Able to work independently and meticulous

- Possess excellent interpersonal and communications skills

- Strong time managment skills to meet deadlines and handle time-sensitive tasks

- Conversant with Microsoft Office and ERP

- Candidates will be compensated according to their exposure and competencies

• Assist the Sales Engineer / Sales Manager to achieve the annual sales target
• Assist the Sales Engineer / Sales Manager with the preparation of monthly sales reports
• Engage customers to secure orders and arrange for on time delivery
• Prepare quotations for customers using the ERP System and ensure accurate pricing of products
• Process sale orders, production orders, pick lists and purchase orders in the ERP system accurately and in a timely manner
• Monitor and plan product inventory levels, liaise with suppliers for timely supply/replenishment of inventory
• Work with suppliers to resolve any quality issue with their products or short delivery issues
• Liaise with Logistics personnel on stock and delivery issues
• Liaise with Production personnel on production and quality issues
• Monitor customers’ accounts receivables and pursue overdue balances owed by customers; follow up with customers to maintain timely collection of accounts receivables
• Assist with any other tasks assigned by the Sales Engineer / Sales Manager
• Perform ad hoc receptionist duties (including greeting visitors, transferring calls, taking and ensuring messages are passed to the appropriate staff member on a timely basis)
• Perform ad hoc administration duties

Requirements:

• Candidate must be willing to work in Tuas
• Knowledge in SAP is an added advantage

Job Highlights:

• 5 days work week (Monday to Friday)
• Regular Working Hour (8.45am - 6.00pm)
• Great learning opportunities
• Company provide Transport for pick-up and drop-off (Opposite Boon Lay MRT & Choa Chu Kang MRT)

Description:

• Manage incoming and outgoing mails
• Answering incoming calls
• File and retrieve of documents, records and reports
• Adhoc admin duties as per assigned by superior

Requirements :

• Min GCE “N”/’O’ level or equivalent
• Relevant 1-2 years relevant working experience
• Able to work independently without much guidance
• Full of initiative, committed, meticulous, fast learner
• Computer literate in MS office, outlook

• *** ( WORKING DAY : MONDAY TO THURSDAY 9-5pm ONLY) ***
• CONTRACT FROM ( MID NOVEMBER 2024 TO END MARCH 2025 )

• Weekly consumable ordering with PO issued, update and monitor PO status and follow-up on timely delivery.
• Verify and follow up with Machine repair request with PO issued
• Verify Training, HR, recruitment, SSC cost and follow by PO issuing
• Carry out Goods Received Note (GRN) in the SAP system for goods received/services rendered by suppliers/contractors by end of the month.
• Prepare for monthly Consumable and machine repair cost report - FS, RB and Commercial
• Sourcing for the new product /service vendor based on the request
• Support the purchase of HQ office supplies.
• Other administrative tasks assigned by your reporting manager.

Responsibilities

HR Responsibilities:

• Support the development and implementation of HR initiatives and systems
• Maintain day to day timesheet, employee attendance data, and process payroll, CPF submission on time
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Create and implement effective onboarding plans, Primary care plan, medical insurance, Security Bonds, Work injury compensation, Public Liability.
• Schedule and arrange employees to attend Safety course, General Trade, Confined space courses on time and update the details to our shipyard database.
• Apply work passes and prepare documents related to work passes.
• Day to Day need to liaise with shipyard HR and our customers for Seamless operations
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Review employment and working conditions to ensure legal compliance
• Submit MOM survey on time
• Handle Workers dormitory related jobs.( Check in, check out, routine Hygiene inspection, renewal)
• Book company lorries service appointments, maintain vehicle service record , insurance, road tax, vehicle inspection due, monitor and control Fuel expenses.

Account Responsibilities:

· Maintain proper documents filing and entry in our infotech Accounting Software (Our customer Invoice, Supplier/Subcontractors invoice, bills, DO filing and bookkeeping)

· Customer/Supplier/Subcontractor’s SOA preparation and monitoring overdue

· Send SOA to customers and Payment chasing

· Send RFQ to multiple suppliers/Subcontractors and get quotation and issue purchase orders

· Preparing GST documents and submit to Auditor on time

· Preparing annual accounts, P&L, Balance sheet and submit to auditors on time

Requirements and skills

• Must have bachelor’s degree
• Must be proficient in MS Office
• Excellent communication and interpersonal skills
• Self-initiative, Problem-solving and decision-making aptitude
• INFOTECH HRMS, INFOTECH ACCOUNTING software hands on experience is added advantage
• Proven experience as HR officer, administrator, Accounting
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labour laws and disciplinary procedures
• Outstanding organizational and time-management abilities
• Strong ethics and reliability

Administrative Duties:

• Manage the director's calendar, including scheduling appointments and coordinating meetings.
• Provide comprehensive administrative and secretarial support, including preparing and editing correspondence, reports, and presentations.
• Develop and maintain efficient office systems, including document management and filing.
• Arrange travel and accommodations for the director and other team members as needed.
• Organize and securely store correspondence, documents, and computer-based information.
• Proactively handle and follow up on assigned tasks to ensure timely and accurate completion.
• Handle confidential information with professionalism and discretion.
• Adapt to a fast-paced work environment and manage multiple tasks effectively.

Business Development Duties:

• Conduct market research and analyse data to identify market trends, conditions, and opportunities for business growth.
• Work closely with management to develop and implement business development strategies.
• Engage in marketing and business development activities, including maintaining relationships with existing clients and securing new business opportunities.
• Assist with project management, ensuring successful execution and alignment with business goals.

Requirements:

• Diploma/Degree or Certificate in Private Secretarial Studies or a related field.
• Minimum of 2 years of relevant experience in an administrative or personal assistant role.
• Highly efficient, self-motivated, and able to take initiative.
• Excellent verbal and written English communication skills.
• Strong organizational and interpersonal skills.
• Resourceful and result-oriented with the ability to handle multiple tasks.
• Flexible and adaptable, with the ability to work independently or as part of a team.
• Skilled in relationship building, able to liaise effectively with all levels of management and staff.

• Managing a staff of 110 employees ranging from GS-5 to GS-13 within a contact center environment. Evaluates performance of subordinate supervisors and direct reports.
• Supervising the department level management services for the administration of accounts receivable programs.
• Interpreting and applying Federal Debt Collection laws and requirements. Reviews and interprets agency rules and regulations, laws and information received from other sources.
• Developing compassionate approach to the collection of overpayments.
• Responding promptly and courteously to inquiries from a variety of sources.
• Setting effective, efficient, and economical direction of debt collection operations measured through productivity, cost control, and customer satisfaction.
• Setting long/short term objectives to carry out the mission and goals.
• Leading Contact Center operations including: Quality Management, Workforce Management, Knowledge Management, telephony, training, technology reports, analytics, communications and customer feedback.
• Setting realistic performance targets for the division to achieve and supports staff in developing and implement plans to achieve.
• Employing a human capital strategy that supports mission accomplishment while maintaining alignment with human capital policies related to recruitment, training, leadership development, performance management, and diversity objectives.
• Identifying and correcting systematic concerns, resource issues, process breakdowns, and performance improvement opportunities ensuring effective internal controls are set to mitigate fraud, waste, and abuse within contact center and overall organization.
• Leading cost-effectiveness studies in operating/administrative programs, including organization structures, workload assessments and staffing models.
• Leading DMC telephony system capability and enhancements initiatives.
• Actively assists and supports DMC leadership in the completion of organizational goals and center-wide priorities and initiatives. Provides clear expectations and guidance on strategic initiatives and goals to supervisors, and employees within assigned teams.
• Performing other duties as assigned.

As an Administrative Specialist, you will perform the following duties:

• Provide guidance regarding organizational structures and functional statements, implementation of reorganizations, and annual staffing plans. Analyze and advise on the implications of proposed management decisions and Human Resources policies and regulations.
• Oversee a portfolio of facilities operations including vehicle management, facility space management, facility agreements, and facility leases. Advise management on operating costs. Plan, organize, and oversee workgroups in the execution and evaluation of space management, developing necessary policies for facility operations.
• Advise on personal property management processes and procedures. Conduct annual property inventory. Maintain and update a property control system for the organization.
• Coordinate and oversee scheduling, logistics, and staff travel. Prepare domestic, international, and invitational travel orders per Federal Travel Regulations. Analyze and advise on the administrative processes associated with travel.

Note: These duties are described at the full performance level of the ZA-4; The ZA-3 is developmental leading to such performance.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include, but may not be limited to the following:

• Performing the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information;
• Scanning documents electronically into computerized databases (i.e., imaging); ensuring the documents are associated to the correct patient record; and confirming record integrity and reviews the image quality;
• Reviewing documents for scanning criteria and ensuring necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardware;
• Maintaining confidentiality of all electronic records and paper components of the health record; following appropriate procedures when mailing and disposing of health information; ensuring sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties;
• Searching and obtaining from files previous correspondence or related subject matter and forwarding the assembled material to the proper official for action;
• Maintaining an up-to-date master file of all administrative circulars, notices and publications and providing complete sets to field offices upon request;
• Utilizing a computer to perform a wide variety of record keeping, correspondence, and tracking operations; performing filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems;
• Performing other related duties as assigned.

* Experience in Accounting software, Account receiving / payable, Account reconcilation

* Prepare and track quotation, invoice and delivery order, Purchase Order, Payment Voucher

* Prepare service report / claim report, filing, scanning and documentation

* Handle Parts Receiving and Inventory, Shipment

* Proficient with email, Microsoft words, Excel, Power Point

* Any adhoc assignment

* At least 2 years of relevant experience

* Start work immediately

* Committed, meticulous, detail and self-motivated

* Diploma holder

Kindly email resume to recruit@winsys.com.sg

Regret to inform that only shortlisted candidates will be notified. THank you.

• Principle advisor to the Superintendent and park Management Team on all administrative, financial and business matters.
• Administer a variety of support programs, including budget and finance, commercial services, property, information technology, and agreements.
• Interpret and implement service policies and practices, makes changes and improvements in the park policies, and resolves significant management problems.
• Initiate, develop and direct short-and-long term financial plans, long term funding and staffing levels.
• Actively participates in and supports the local decision-making process affecting park operations, long and short-range planning, human and financial resources management.
• Interpret and implement service policies and practices, makes changes and improvements in the park policies, and resolves significant management problems.
• Plan, direct, coordinate, and provide executive leadership for the park management program.

• You will relay critical information to staff members, management, or external customers via telephone or in person.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will process travel vouchers in accordance with Joint Travel Regulations (JTR).
• You will prepare and assemble background material to include historical reports, pertinent regulations and directives, mission, and functional statements and SOPs for inclusion in correspondence.

Major Duties:
The Area Manager directs a staff of Information Technology professionals responsible for the execution of this program across multiple VA facilities and customer business lines encompassing a major metropolitan area, a State, or a small region of several States which significantly impact a wide range of VA activities, other agencies, or operations of outside interest such as University affiliates, and Veterans Service Organizations. This is a non-bargaining unit eligible position.

• Oversee the day-to-day operations, services, maintenance and security for all customers within their immediate geographic area.
• Directly responsible for support services and delivery for all VA customers (regardless of VA business line) within their immediate area and collaborates closely with partners in the Infrastructure Operations and Command Center Operations divisions to deliver full service and total ticket management for area VA IT end users.
• Provide management, supervision and services for Area Network Operations, Operations Support, Systems Integration, and Systems Design.
• Direct, review and participate in the design, development, implementation and maintenance of automated information systems and technical architectures in compliance with Congressional, VA, OI&T, and EUO directives.
• Plan, direct, and provide technical guidance to improve the Area Information Systems program and IT computing environment.
• Develop long range program goals and objectives, assign projects to subordinates and monitor operations to reach objectives.
• Evaluate facility proposals in the arena of operating systems environments, telecommunications, system engineering, budgeting, and systems architecture.
• Aligns EUO OIT Capital Assessment Planning (CAP) with the Mission of the Department of Veterans Affairs.
• Support area-wide leadership, planning, and management of information technology strategy, development, and implementation.
• Ensure contracts, TAC procurements, Request for Proposals (RFP), Request for Information (RFI), and Request for Quotes (RFQ) are created, funded, tracked, and closed for EUO District Area.
• Develop & monitor GRC Assessments, Security Control Assessments (SCA), OIG FISMA/FISCAM Audits that protects the NIST confidentiality, integrity, and availability (CIA) of the organization's information, information systems, and networks in accordance with policies, procedures and control techniques, and agency and federal regulations.
• Support delegated authority for all local IT service delivery within their area, including prioritization of End User Operations work.
• Act as an advocate for IT requirements with VA Lines of Business (VHA, VBA, NCA, etc.) and District IT management to ensure IT services provided at the facilities in the area are acceptable to the business.

Job Requirements

1. ITE NITEC or GCE "O" Level education. Diploma Holders are welcome

2. Experience in Customer Service or Sales Admin support will be an advantage

3. Customer Service Oriented

4. On-The-Job Training provided

Job Duties and Responsibilities

1. As part of the Sales Admin Support Team, you will process customers order for products such as preparing Sales Invoices, Sales Order reports for Production and other reports.

2. Answer phone calls from customers regarding order requests, enquiries, feedback and concerns.

3. Perform data entry work, such as posting transactions into accounting system, confirm invoices due for payment by customers, process monthly statement of accounts to customers.

4. Update customer information, reports to support Sales Team.

5. Conduct Stock-Take and Update Inventory Movement Records for assigned products.

Benefits & Other Information

Basic Salary - $2,300 to $3,000 per month

6 Months Probations

AWS /13th month Salary

Medical Benefits, Annual Leave, Medical Leave

Company Panel of Doctors

5.5 Working days per week ( with Alternate Saturdays Off)

Rest on Sunday and Public Holiday

Working Hours - 8 am to 5 pm (Mon to Fri)

Working Location at 3 Tuas Bay Walk

Company Transport Pick-up Point – at Chao Chu Kang MRT and Boon Lay MRT station

Position Overview:

Aprisium Pte Ltd is looking for a proactive and organized Admin Executive to join our team. In this role, you will support the smooth operation of our daily activities, manage administrative tasks, and contribute to a productive office atmosphere. The ideal candidate is well-organized, detail-oriented, and can work both independently and collaboratively.

Key Responsibilities

• Handle all general office administration tasks, including filing, data entry, and document management.
• Maintain office supplies by keeping inventory and placing orders as necessary.
• Manage incoming and outgoing correspondence, including emails, mail, and calls.
• Ensure the office environment is clean, organized, and well-stocked.
• Coordinate meetings, appointments, and travel arrangements for senior management and team members.
• Prepare and distribute agendas, minutes, and other necessary documents for meetings.
• Assist in onboarding new hires by preparing induction materials and arranging necessary equipment.
• Assist with processing invoices, expense claims, and other finance-related documentation.
• Manage petty cash and office expenses, ensuring proper documentation and reporting.
• Liaise with external vendors and service providers for IT system services, contract renewal, maintenance, billing and payment inquiries.
• Serve as the main point of contact for internal and external stakeholders regarding office-related inquiries.
• Support CEO by coordinating meeting schedules, email communications, and follow-ups.
• Support the company events, team-building activities, and other employee engagement initiatives.
• Ad-hoc administration in other work areas as and when required/ necessary.

Qualifications and Requirements:

• Degree in Business Administration or a related field preferred.
• Minimum 2 years of administrative experience, preferably within a startup or technology environment.
• Excellent communication and interpersonal skills with the ability to work effectively with all levels of the organization. English written and spoken is a must.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced startup environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office software and tools.
• Excellent organizational skills, attention to detail, and problem-solving ability.
• Experience with event coordination and vendor management.

Personal Attributes:

• A positive, can-do attitude with a willingness to take ownership of tasks.
• High level of discretion and confidentiality.
• Ability to adapt to changing priorities in a growing company.

Why Join Aprisium?

• Be part of a dynamic and innovative team that is pioneering the future of environmental sustainability through cutting-edge IoT technology.
• Work on real-time monitoring solutions that have a meaningful impact on global water quality and sustainability.
• Opportunity to grow within a fast-paced startup environment with room for professional development.
• Competitive salary and benefits package.

Be a part of Aprisium Family

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment regardless of race, color, sex, age, religion, sexual orientation, gender identity, or marital status. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep

At Aprisium, we are committed to ensuring your personal information is protected and never misused. Personal data collected will be used or disclosed only for the purposes of your job application and potential employment with Aprisium Pte Ltd, such as for assessing and evaluating your suitability for employment in any current or prospective position within the organization and verifying your identity and accuracy of the personal details and other information provided.

By submitting your application for this position, you consent to:

a) The collection, use and disclosure of your personal data by Aprisium for the purposes of your application and potential employment with Aprisium, including disclosing such personal data to any of Aprisium’s subsidiaries, affiliates or related corporations (if necessary for the processing of your job application); and

b) Aprisium’s retention of your personal data for 1 year for consideration of future job opportunities (where applicable)

We thank all candidates for your interest in Aprisium Pte Ltd, and regret that only shortlisted candidates will be notified.