Total 105 Administrative / Clerical job vacancies in Laughlin AFB, Texas

What will I do in this position if hired?

In this position, the incumbent will provide administrative office support.

Typical assignments include:

• Ordering and maintaining office supplies.
• Setting up files and producing file folder labels.
• Making copies, filing, and scanning documents.
• Producing reports using established formats on required forms.
• Entering information into excel spreadsheets.
• Using Microsoft Office computer software to support administrative assignments.

What else do I need to know?

This announcement is for a position as a FEMA Local Hire. Local Hire employees help FEMA respond to, recover from and mitigate hazards by performing a variety of emergency management functions which are not limited to disaster survivor assistance, conducting and verifying damage assessments, and providing administrative, financial and logistical support.

Local Hires are Temporary Positions. The Local Hire Program is an appointment type granted under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 306 (b), which authorizes FEMA to appoint such temporary employees as necessary to accomplish work authorized under the Act. Appointments under this authority within FEMA are made to the excepted service and are nonpermanent in nature. A local hire's term of employment is 120 days. Local Hire appointments may be extended, in 120-day increments, based on the needs of the disaster.

FEMA is committed to ensuring that its workforce reflect the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people it serves. To learn about the ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

The primary purpose of this position is: to serve as a Medical Air Reserve Technician (ART), providing medical administration management expertise to the Aerospace Medicine Enterprise Manager. Provides technical training to reserve personnel in the accomplishment of tasks set forth herein.

Duties:
1. Provides direct support to the Aerospace Medicine Enterprise Manager for completion of all health standards and force health protection program management.
2. Provides support toward conducting studies, collecting data and identifying trends. Oversees record keeping and program compliance.
3. Provides Wing support in the organization and administration of Force Health Readiness. Provides comprehensive case management, care coordination, and discharge/disposition services
4. Provides support to establish squadron compliance with pre/post deployment tasks and other medical readiness screenings and requirements.
5. Conducts extensive studies and monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.

The primary purpose of this position is: As an Air Reserve Technician (ART) Enlisted, accomplishes a variety of duties providing direct support to the Senior ART on the overall day to day program management activities for all aspects of medical administrative, military and civilian personnel management, budget and management analysis supporting operational requirements of wing and squadron Force Protection Health programs.

DUTIES:
Duty 1 - Provides deployment support in developing, planning and conducting training and evaluations needed to assess squadron readiness, mobility, and deployment requirements.
Duty 2 - Provides direct support to the Senior ART in planning, organizing, directing and executing the Health Care Operations and Programs of the medical administrative and paraprofessional activities of the Medical Unit.
Duty 3 - Financial management responsibilities. Compiles data for submission to the Senior ART and Commander and participates in the Financial Working Group (FWG).
Duty 4 - Participates in managing the overall IM/IT automation programs.
Duty 5 - Assists with the management of Quality Assurance for Health Standards and Health Force Protection Programs.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an FINANCIAL ANALYST, you will:

• Perform financial analyses and evaluation, and is responsible for planning, organizing and independently completing duties on assigned projects which are complex and are above average difficulty.
• Review new applications, grantee performance reports, financial documents, requisitions, amendments, grant documents, etc., for compliance with CPD Program regulations, Federal Management Circulars A-102, A-87, A-il0, A-122, A-I33, Part 85; applicable instruction memos from Headquarters Offices; and any amendments to these materials that may be issued.
• Maintain financial status records and be well versed in all aspects of financial management systems grantees use to receive HUD funds and report their utilization, including IDIS. The incumbent is expected to use and monitor the IDIS system to determine grantee compliance and program financial management practices. The incumbent is expected to thoroughly familiar with the IDIS system and to provide technical assistance to grantees in implementation and maintenance of the local system.
• Complete compliance monitoring may include risk analysis, on-site or remote review, and written reports which include findings and recommendations.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an FINANCIAL ANALYST, you will:

• Perform financial analyses and evaluation, and is responsible for planning, organizing and independently completing duties on assigned projects which are complex and are above average difficulty.
• Review new applications, grantee performance reports, financial documents, requisitions, amendments, grant documents, etc., for compliance with CPD Program regulations, Federal Management Circulars A-102, A-87, A-il0, A-122, A-I33, Part 85; applicable instruction memos from Headquarters Offices; and any amendments to these materials that may be issued.
• Maintain financial status records and be well versed in all aspects of financial management systems grantees use to receive HUD funds and report their utilization, including IDIS. The incumbent is expected to use and monitor the IDIS system to determine grantee compliance and program financial management practices. The incumbent is expected to thoroughly familiar with the IDIS system and to provide technical assistance to grantees in implementation and maintenance of the local system.
• Complete compliance monitoring may include risk analysis, on-site or remote review, and written reports which include findings and recommendations.

The RE functions include supporting the Senior Resident Engineer (SRE) by participating in design management with the CFM Project Manager (PM) and VA Medical Center (MC) stakeholders; and when applicable, monitoring various ongoing construction activities and schedule for conformance with contract requirements. The major duties and responsibilities include, but are not limited to:

• Overseeing civil, structural, mechanical, electrical, or architectural aspects of construction.
• Supporting processing of easements, pertinent deeds, local code requirements, and restrictions.
• Participating in the coordination of utility service tie-ins and outages to minimize disruption to ongoing operations.
• Interacting with the CFM PM and Schedule Consultant to help determinate recovery of lost time due to unanticipated events [e.g., weather, delays in material shipments, unanticipated site work problems, etc.].
• Coordinating with local stakeholders and VA Central Office staff.
• Recommending solutions to resolve unusual or unique problems related to hospital design or unanticipated issues occurring during the actual construction of facilities.
• Identifying potential construction related issues to the SRE.
• Reviewing comments from other professionals in a formal response to Architect Engineer (A/E) firms when necessary.
• Interpreting drawings and specifications for the contractor.
• Administering on-site construction and monitoring coordination of work.
• Coordinating commissioning activities for their area of assignment.

• Observes, documents, and evaluates carrier and contractor performance.
• Counsels members regarding policies and procedures for the proper preparation of personal property for shipment and/or storage, including specialized items, to domestic and overseas locations.
• Prepares documentation reporting carrier performance using automated systems.
• Provides oversight of the Direct Procurement Method (DPM) contract.

WHAT IS THE TAXPAYER SERVICES (TS) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Services Service Centers Austin Submission Processing

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

As a Front Line Manager you will:

• Plan work to be accomplished by subordinates, sets and adjusts short-term priorities and prepares schedules for completion of work.
• Assign work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.
• Evaluate work performance of subordinates and makes recommendations for outstanding performance recognition and/or disciplinary action.
• Give advice, counsel or instruction to employees on work and administrative matters.
• Interview candidates for positions within the organization/unit and recommend appointment, promotion or reassignment to such positions.
• Hear and resolve complaints from employees, refer group grievances and/or more serious unresolved complaints as appropriate.
• Effect minor disciplinary measures, such as warnings and reprimands, recommend other actions in more serious cases.
• Identify developmental and training needs of employees, providing or arranging for needed development and training.
• Initiate ways to improve production, work processes and/or to increase the quality of the work directed.

• Serves as Administrative Offiicer, Executive Advisor, and Program Evaluator within the Group. Uses knowledge and understanding of management principles, practices, methods and techniques and skill in integrating management services with the general management of a DoD organization.
• Performs Program Management. Applies knowledge of management principles and processes of the analytical and evaluate methods needed for execution in improving organization effectiveness and efficiency. Oversees 673 CEG Management Internal Control Toolset (MICT) and Inspector General Evaluation Management System (IGEMS) to ensure compliance of program objectives.
• Guides development of briefs and reports and provides oversight of task management. Guides development of various briefs (Mission Brief, Weekly Staff Meeting, etc.) tailoring content for target audience and objective and working independently to meet established deadlines.
• Serves as the focal point for all requirements coming into and out of the Civil Engineer Group advises the Civil Engineer Group Commander, Deputies and Squadron Leadership. Manages operation of suspense systems by screening, reviewing, analyzing and identifying CEG tasks daily, assigning suspense dates and delegating to the appropriate functional experts in the CEG or its subordinate squadrons.
• Represents (the organization) with a variety of installation and functional area organizations. Establishes, develops, and maintains effective working relationships with 673 MSG, 673 ABW, 3 WG, 176 AW, 4/25 IBCT,(ABN), US Army Alaska (USARAK), and 11 AF executive officers/administrative staff.

• Observes, documents, and evaluates carrier and contractor performance. Inspects contractor's performance at owner's residence and at warehouse during packing, crating, loading, shipping, unloading, uncrating and unpacking.
• Counsels members regarding policies and procedures for the proper preparation of personal property for shipment and/or storage, including specialized items, to domestic and overseas locations.
• Prepares documentation reporting carrier performance using automated systems. Observes, documents, and evaluates performance of contractor on packing, containerization, and local drayage of personal property.
• Provides oversight of the Direct Procurement Method (DPM) contract. Serves as a Quality Assurance Evaluator (QAE), functionally qualified to ensure the Air Force receives quality contractor performed services and pays only for acceptable services received.

• Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Composes routine nontechnical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment or notification.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

• Enters data into the automated management information system database for a variety of staff and different work schedules. Posts hours worked, leave taken, overtime/compensatory time worked, and tour changes and determining the entitlement. of employees based on when the hours of work are performed for holiday, premium, hazardous pay and weekend and off tour differentials.
• Contacts employees at various levels in the organizational structure to clarify and resolve timekeeping issues and problems. Obtains additional information or clarification, on problems with or pertaining to time scheduling, leave-and overtime errors for correction. Enters time approved by EMS supervisors into the system. Investigates inquiries or questions from supervisors and/or staff regarding pay and leave. Explains rules and regulations used to reach conclusions.
• Provides explanations to different levels of staff rules and regulations pertaining to differential, holiday pay/holiday excused, part-time hours, unscheduled hours, and the differences between Family Friendly Leave Act, Advanced Sick Leave, and Advanced Annual Leave.
• During payroll processing, works closely with Fiscal Payroll and supervisors. Ensures automated records are accepted by the PAID system and transmitted to payroll processing center. Prepares, via PAID system, corrected timecards and obtains approvals.
• Responds to supervisors' Workers' Compensation questions. Provides information regarding requests for leave without pay, continuation of pay (COP), and other associated on-the-job injuries and time questions.
• Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters and lengthy reports; uses existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphics software to provide graphs and charts for reports and presentations.

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
• Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the commander's signature.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help.
• Maintains supervisors' calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
• Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

• Serves as the Executive Administrator for the Commander and, as such, as a liaison between the Commander's office and subordinate organizations regarding all administrative management functions.
• Plans, manages, and organizes the group's organizational arrangement and workflow for the military performance reports, military/civilian decorations and recognition programs.
• Accomplishes a variety of staff studies and reports concerning Group support effectiveness and efficiency to provide data required in current and future plans and operations and in response to requirements imposed by higher headquarters.
• Maintains the Group CC's, CDs' and SEM's daily calendar, making appointments and arranging meetings, based on a personal knowledge of the supervisor's schedule and current issues.