• To manage, coordinate and maintain correspondence, reports documentations, meeting and appointment.
• Arrange, schedule meetings and appointment, jot down on calendars.
• Responsible for carrying out a variety of administrative tasks.
• Make travel and hotel arrangements for director
• Assist in monitoring and following up on operational issues across various businesses.
• Required to assist on ad-hoc task when necessary.

Requirements

• Minimum 2 years of relevant working experience, preferably supported Head of IT.
• Sensitive to numbers with knowledge of basic bookkeeping to manage financial reports accurately. 
• Strong ability to take initiative, set priorities, and work independently with minimal supervision.
• Good computer literacy and organizational skills.
• Strong memory retention and interpersonal skills.
• Exceptional time management skills, to handle variety of responsibilities while maintaining high levels of productivity. 
• High level of integrity, able to handle sensitive and confidential information with care. 

Perks & Benefits

• Flexible working hours
• 15% EPF Employer Contribution
• Performance Bonus

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-9. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-9. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

• Provides administrative authority, guidance, and decision making to Medical Officer of the Day (MOD), Nursing Officer of the Day (NOD), and other similarly named Nurse and Medical positions in charge after hours, and all other clinical staff concerning administrative matters necessary for operation of the medical center during other than normal tours.
• Provides orientation and situational technical advice to physicians regarding VA policies and procedures.
• Assists medical center staff with medically related problems, including involuntary commitments, orders of protective custody, and management of unruly or severely disturbed patients.
• Performs for administrative matters as the MOD does for clinical matters, working as a team to carry out top management responsibilities during other than regular working hours.
• Directly intervenes with problems regarding patient activity, directing and advising clinical staff of appropriate administrative action.
• Assists in responding to emergencies, determines priorities and nature of action to be taken; authorizes services, supplies, and personnel; notifies authorities as situation dictates.
• Implements search plan for missing patients; informs next-of-kin of search status, as appropriate.
• Observes for safety, potential problems, and takes corrective action.
• Oversees determination of applicants' eligibility; obtaining income and insurance information for appropriate nonservice-connected applicants; counseling nonservice-connected veterans to determine ability to defray costs of medical care elsewhere.
• Acts as an advisory resource to all personnel assigned to other than normal tours of duty, such as medical clerks, telephone operators, file room personnel, admitting and clinic clerks and Contact Representatives.
• Maintains current bed inventory utilizing BMS (Bed Management System) software and ensures the accuracy of the program for national reporting purposes; obtains bed availability for treatment needs.
• Provides daily report/log of all activities occurring during tour of duty and briefs on-coming shift of pending events or the current status of any administrative issues.
• Conducts analytical studies on operational processes, issue topics, or related special projects as assigned. These may include access, consultations, travel, enrollment management, Medical Center Memoranda or Policies or other topics related to the flow of patient care related to health administration processes.
• Perform other duties as assigned.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Coordinates all personnel action requests with Operations Project Manager (OPM) and/or Deputy Operations Project Manager (DOPM), site managers, and Civilian Personnel Office.
• Compiles training needs, develops and submits training plan for approval.
• Provides administrative oversight and liaison with multiple site supervisors and administrative and technical support staff at geographically dispersed project office locations.
• Coordinates budget development and execution and administers internal controls for compliance with policies and regulations.
• Prepares organizational charts, fact sheets, and other information for in-house and official briefings.
• Keeps individual project administrative personnel informed of current changes in regulations, forms, and administrative requirements.

1. Processes applications and issues identification cards controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms.
3. Carries out routine, miscellaneous clerical tasks.
4. Provides general customer service.

• You will recommend risk and schedule approaches for stakeholders conducting major programs, systems development efforts, and research initiatives through the application of industry standard program management methods.
• You will use independent judgement and apply critical decision making to requirements analysis.
• You will lead and direct the work of others to produce and deliver risk and schedule management support and services for information technology projects.
• You will assist in adopting and ensuring compliance of agency policies, processes, and strategic guidance.

Major duties and responsibilities include:

• Oversees and facilitates the administrative management for Nutrition & Food Service.
• Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
• Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.
• Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems and provide recommendations for correcting or improving processes and programs.
• Compiles information prepares administrative reports for management briefing and sharing with work groups.
• Serves as the department Automated Data Processing Application Coordinator (ADPAC).
• Manages, monitors, coordinates and provides regulatory guidance on all personnel actions, organizational structures and position management for the Service.
• Reviews, interprets and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Service operations.
• Participates in the planning for budgeting needs and financial management for Nutrition & Food Service.
• Attends budget calls, reviewing guidelines and instructions in order to brief managers of schedules and data requirements.
• Coordinate with Assistant Chief, N&FS/Food Production Manager to control purchasing and use of supplies.
• Reviews office needs in order to plan and develop budget data and justification for review and approval.
• Performs other related duties as assigned.

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• NOC Financial Aid & Awards - Collate applications and process submissions; schedule and host interviews; compile interview results; collate acceptance letters, process fund disbursements, collate and file post-program reports/letters to donors
• VIP Grants - Collate applications and process submissions; schedule and host interviews; compile interview results; collate acceptance letters, process fund disbursements, collate and file mid-term and final reports, recover unused funds
• NHouse - Collate and process residents’ applications; process subsidies/claims for student leaders/staff, coordinate interviews for student leader selection & staff appointments; coordinate logistics for in-house events (e.g. venue booking, procurement, event registration, etc.).
• Alumni Relations - Pre and post event support, including sending invitations and collating RSVPs, logistics coordination (e.g. venue booking, procurement, event registration, etc.).
• Data management - Maintain/assist in data entry for Alumni, Financial Aid and VIP grants (e.g. events registration lists, alumni contact updates, VIP project tracking, report generation and compilation).

This is an hourly rated position.

Qualifications

• Polytechnic diploma, “A’ levels or higher
• Proficient in MS Office suite
• Good communication skills and attention to detail
• Strong organization and planning ability
• Basic graphic design skills (e.g. for e-posters) is helpful but not a must
• Prior experience in administrative roles is preferred

Responsibilities:

• Accountable to maintain & monitor the schedule of equipment’s’ renewal as to fulfil the statutory requirements (e.g. Lifting gear)
• Responsible to raise the departmental purchase requisition for approval
• Handle and coordinates on the incoming and outgoing invoices and delivery orders
• Work with Logistic Assistant to cross check and confirm on the machinery movement for billing
• Perform data entry and ensure on the accuracy
• Maintain appropriate filling of documentations for easier retrieval
• Ensure the practices and procedures meet legal guidelines, and health and safety requirements
• Ensure safety practices and housekeeping are maintained to the highest standard
• Any other ad-hoc duties as and when assigned

Requirement:

• Diploma in Supply Chain Management / Business Administration or any other relevant field of studies
• 1 years relevant experience
• Computer skills and Microsoft Office

Other Information:

• Working hour: 5 days work week
• Company transport provided

• Prepare or ensure the preparation of military personnel actions.
• Advise supported units and personnel on military personnel and pay questions.
• Provide technical advice and guidance regarding pay accounts and complex pay actions.
• Research complex pay complaints.

Admin Executive @ Stalford Education Group

Join our committed team at Stalford Education Group as a School Admin Executive. In this vital role, you will support the daily operations and administrative tasks. We are looking for someone who is meticulous, proactive, and thrives in a collaborative educational setting.

Job Description & Responsibilities:

• Administer academic services including updating class lists, student results, generating reports, arranging meetings, and preparing tests.
• Provide support to teachers with resources such as worksheets, Zoom links, and deployment schedules.
• Maintain and manage student records both digitally and physically.
• Handle communications with all stakeholders, managing inquiries and sending reports.
• Coordinate with external vendors for essential supplies.
• Manage front desk operations, including daily attendance, student and teacher follow-ups, and handling leave matters.
• Ensure the reception area is organized and welcoming.
• Manage mail and parcel distribution.
• Support the science laboratories by providing technical assistance to teachers.
• Ensure laboratories are stocked with necessary equipment and chemicals.
• Plan and oversee monthly laboratory classes, and maintain laboratory documentation.
• Set up and conduct laboratory tests and demonstrations.
• Uphold cleanliness and order in the laboratories.

Requirements:

• A recognised Diploma in a relevant field.
• At least two years of relevant experience in a school environment.
• Strong attention to detail.
• Ability to work effectively both independently and as part of a team.
• Excellent organisational and communication skills.

Join Us:

• We are dedicated to creating an inclusive work environment and invite applications from all qualified candidates.
• Interested candidates should send their inquiries or CV to [careers@stalford.edu.sg] or WhatsApp us at +65 6222 3233.
• Please note that only shortlisted candidates will be notified.