Total 44 Administrative / Clerical job vacancies in Ipswich, IP1 2BX

For full details of the responsibilities and duties of this role please see the attached job description.

The Oncology department is looking to recruit an experienced Senior Medical Secretary to join our busy department at Ipswich, full time 37.5 hours per week, Monday – Friday.

You will join a busy department that supports diagnosed patients through their cancer journey. You must be sympathetic and compassionate as well as being aware of the need for discretion and confidentiality at all times.In this role you will be required to provide a lead role in the smooth organisation and an advanced secretarial/administration service to the consultants and medical teams.

We are looking for you to have secretarial/personal assistant experience, ideally with an Oncology/medical background. You should have audio typing experience and excellent word processing skills. You will be required to take part in a Typing test as part of the interview process.

You should also have excellent organisational skills, be able to manage diaries and work to deadlines, with an ability to prioritise within an extremely busy working environment.

Your main responsibilities in this post will be to act as the central point of contact for Consultants, patients and the wider multi-disciplinary team. Other duties include:
• Audio typing of variety of clinical documentation the digital dictation system (BigHand) and reports using Microsoft Word within agreed timescale.
• Opening and processing incoming mail, ensuring that all results are passed to the Consultant or Nurse Specialist.
• Undertaking all necessary administration following receipt of results and following procedure for booking follow up appointments in conjunction with reception team
• Dealing with incoming telephone calls from patients/relatives/GP surgeries/other departments within the Hospital/outside organisations, independently dealing with or passing on queries/messages to the Consultant and other staff.
• Review the various validation reports ensuring that patients are progressed through their pathways.
• Manage patients on the Access plans undertake administration of patients on the waiting list as and when required adhering to cancer wait time standards. Validate Patient Access Policy in relation to 18 weeks RTT, patient’s stages of treatment and cancer pathways.



We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes


We are one of the largest NHS organisations in England, employing more than 12,000 staff


We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options


Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services


Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients


We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bringwhat’swidely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients


If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you


Find out about living and working here -www.youtube.com/watch?v=GkPu7HphU8A


For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Wednesday 20 Nov 2024

For full details of the responsibilities and duties of this role please see the attached job description.

For full details of the responsibilities and duties of this role please see the attached job description.

For full details of the responsibilities and duties of this role please see the attached job description.

For full details of the responsibilities and duties of this role please see the attached job description.

We are looking for dynamic and enthusiastic team players to provide secretarial support to the nursing team within the Colorectal department as a Medical Secretary.

This is a key role in a busy department that works closely with the Medical Teams, Nursing Team, Outpatients Department, the endoscopy unit and the wider hospital teams.

You will be part of a friendly patient focussed team, delivering high quality administrative care to patients referred to the Colorectal team in Ipswich.

You will be responsible for ensuring that the administration needs of the department are completed in a timely way.

You will ensure that timeframes are met for the management of patient pathways in accordance with Referral to Treatment targets.

You will support team members by having a flexible approach to both workload, additional tasks and working patterns.

For this post you will require attention to detail as well as excellent communication skills and the ability to prioritise and plan.

One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Find out about living and working with us -https://www.youtube.com/watch?v=GkPu7HphU8A

For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Wednesday 6 Nov 2024

For full details of the responsibilities and duties of this role please see the attached job description.

For full details of the responsibilities and duties of this role please see the attached job description.

We are looking for dynamic and enthusiastic team players to provide secretarial support to the nursing team within the Colorectal department as a Medical Secretary.

This is a key role in a busy department that works closely with the Medical Teams, Nursing Team, Outpatients Department, the endoscopy unit and the wider hospital teams.

You will be part of a friendly patient focussed team, delivering high quality administrative care to patients referred to the Colorectal team in Ipswich.

You will be responsible for ensuring that the administration needs of the department are completed in a timely way.

You will ensure that timeframes are met for the management of patient pathways in accordance with Referral to Treatment targets.

You will support team members by having a flexible approach to both workload, additional tasks and working patterns.

For this post you will require attention to detail as well as excellent communication skills and the ability to prioritise and plan.

One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Find out about living and working with us -https://www.youtube.com/watch?v=GkPu7HphU8A

For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Friday 18 Oct 2024

For full details of the responsibilities and duties of this role please see the attached job description.

An exciting opportunity has arisen for a Support Secretary, Band 3 to work within the Oncology and Haematology department at Ipswich Hospital.

You will be working as part of a friendly and supportive team and in a fast paced and busy office environment.

You will provide efficient and pro-active secretarial/admin support to the consultants and other team members.

Administrative/Office experience is essential for this post and previous experience within an NHS Trust would be advantageous.

Essential skills required for the post include excellent typing and audio skills, the ability to prioritise tasks, effective time management, good IT and secretarial skills.

You will need to be an excellent communicator with good interpersonal and organisation skills. It is essential to be a good team member with the ability to work in a high pressured and sensitive environment.
• Manage generic team mailboxes.
• Process incoming referrals and booking appointments in line with agreed processes.
• Manage administrative processes associated with outpatient clinics / referrals / inpatient referrals as required
• Type general correspondence / dictated correspondence, clinic letters, discharge summaries in line with guidelines.
• Assist in developing and maintaining efficient electronic and manual filing systems, including the sorting and collation of all incoming patient results into the relevant patients’ hospital notes
• Maintain electronically stored patient information on spreadsheets or database, for audit and patient management purposes
• Ensure adequate stationery supplies

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes


We are one of the largest NHS organisations in England, employing more than 12,000 staff


We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options


Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services


Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients


We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bringwhat’swidely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients


If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you


Find out about living and working here -www.youtube.com/watch?v=GkPu7HphU8A


For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Sunday 6 Oct 2024

We are looking for dynamic and enthusiastic team players to provide secretarial support to the nursing team within the Colorectal department as a Medical Secretary.

This is a key role in a busy department that works closely with the Medical Teams, Nursing Team, Outpatients Department, the endoscopy unit and the wider hospital teams.

You will be part of a friendly patient focussed team, delivering high quality administrative care to patients referred to the Colorectal team in Ipswich.

You will be responsible for ensuring that the administration needs of the department are completed in a timely way.

You will ensure that timeframes are met for the management of patient pathways in accordance with Referral to Treatment targets.

You will support team members by having a flexible approach to both workload, additional tasks and working patterns.

For this post you will require attention to detail as well as excellent communication skills and the ability to prioritise and plan.

One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Find out about living and working with us -https://www.youtube.com/watch?v=GkPu7HphU8A

For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Thursday 3 Oct 2024

What will the apprentice be doing?
Shadowing a full-time member of staff carrying out member inductions/personal exercise programmes

Administration tasks: signing up and supporting members

General cleaning to maintain the gym equipment for the membership

What training will the apprentice take and what qualification will the apprentice get at the end?

Personal trainer Level 3 Apprenticeship Standard - (15-18 months)
Successful application will undertake a Personal Training (Level3) qualification
PT qualification is completed at the workplace, so it forms part of the working day

First Aid qualification is completed as a one-day course away from the workplace

What's involved with this role:

Temporary Finance Assistant/ Admin

Job Ref: Leicestershire BL TCL 364075

Pay Rate: £12.92 per hour PAYE

Hours per week: 37 Monday - Friday, normal working hours

Role Length: This opening assignment is for 12 months

City: LEICESTER

NPPV3 Vetting

NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.

As part of the EMSOU Finance Team, the post holder will provide confidential financial and administrative support to the Head of Finance & Corporate Services, Regional Financial Management Accountant and the Finance Operations Lead.

Key Responsibilities:

Assist with the day-to-day administration of devolved budgets, financial estimates and general financial matters, ensuring transactions are accurately recorded to comply with financial regulations.
Prepare requested management information, monthly reports and statistics.
Research, extraction, manipulation and analysis of data to assist in the compilation of comprehensive management reports and audits.
Place orders for goods/services via the Finance System, ensuring delivery where required.
Check and scrutinise delivery notes, receipt goods, and code relevant invoices and input onto the Finance System for payment.
Raise invoices by checking and calculating payment and forwarding to appropriate forces, partners and external agencies.
Accurately maintain required on-site cash services, making cash payments, issue receipts, ensuring prompt banking and regular cash balancing, in compliance with laid down cash handling procedures
Maintain and reconcile the bank accounts, credit cards and cash accounts. This may require monitoring of bank accounts and process any urgent payments.

Qualifications:

Hold GCSE Grade C/Level 4 or equivalent in mathematics and English Language OR have relevant work experience of working to that standard.

Knowledge:

A working knowledge of managing Microsoft Outlook, Word, Excel and databases with the ability of presenting information in a concise, accurate manner.

Experience:

Experience of communicating and engaging with both internal and external stakeholders at a senior level.
Experience of dealing with financial issues such as budgets, estimates, purchase
ordering and scrutinising invoices for payment - desirable

Skills & Abilities:

The ability to assess new information and re organise to meet changing priorities and new work streams.
The ability to communicate effectively and professionally with people of all levels both verbally and in writing.
The ability to manage customer expectations.
Be able to work using own initiative and as part of a team.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
1

Job Ref: Leicestershire BL TCL 364075


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.