Total 11 Administrative / Clerical job vacancies in Inverness, IV2 7PB

Job Description

Post Title: Clerical Assistant 2
Location: Inverness
Hours: 31.5 hours per week
Duration: Permanent
Salary: £21,490 - £22,080 p.a.

Salary placing will normally be at the first point of the scale.

Contact Person: Elena Alvarez Tel: elena.alvarez@highland.gov.uk

Job Purpose: To provide Business Support to Criminal Justice Managers
and Teams.

Please APPLY ONLINE. If you are unable to apply online and you wish to request an offline application pack, please contact Business Support, T: 01955 608279 (24 hour voicemail) quoting the post reference number above.

Please find the Job Description below.

The Highland Council understands that diversity fosters creativity and innovation. We are committed to equality of opportunity, and being fair and inclusive. We welcome applications from people from all backgrounds, representative of the communities we serve and particularly encourage applications from candidates who are likely to be under-represented in our workforce.

As a disability confident employer, we guarantee to interview all disabled applicants who meet the minimum essential criteria requirements for the post.

Shortlisted applicants will normally be contacted by email, unless otherwise stated. Please check your emails regularly, including your junk/spam folder.

Requirements

Good general education along with relevant qualification at SQV Level 2 or
equivalent experience.

Proud member of the Disability Confident employer scheme

ABOUT THE ROLEAs an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEIn return for your dedication, you'll receive a competitive rate of pay plus our sector-leading benefits and rewards package including: Free training and development for all roles Access to wellbeing and support tools A range of retail discounts and savings Unlimited referrals with our Refer a Friend' bonus scheme Employee of the Month' rewards and Long Service Awards' And so much more! If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

ABOUT THE ROLEAs a Bank Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEAs well as competitive pay, you can look forward to a role that offers true flexibility and plenty of free learning and development opportunities. As one of the UK's leading healthcare providers, we take the growth of everyone who works for us seriously. As this is a Bank position to provide cover as and when we need it, such as for annual leave or sick leave, the hours and days you work will vary. If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

Our client is looking to appoint an Admin Team Leader on a full time permanent basis to join their team in Inverness. This is a full time role, 40 hours per week Monday – Friday and duties include:

Manage the administration function of the department, ensuring that all servicing tasks are communicated and allocated to the team.
Ensure the administration team maintains a high level of customer service.
Ensure processes and standards are adhered to by servicing and administration personnel.
Review and approve timesheets and holiday requests.
Conduct performance improvement meetings as required, handling situations as they arise to avoid un-necessary escalation.
In conjunction with the Divisional Manager, conduct staff appraisals for the administration team.
Ensure departmental compliance in accordance with the company quality assurance procedures.
Organise and take part in Saturday service desk rota.
Oversee the provision of a comprehensive administrative service across all workshops/hire departments and achieve timely, accurate information and high quality output ensuring all branches are using the same processes and procedures.
Manage and maintain the warranty process system, ensuring claims are made and payments received and reconciled.
Deal with routine enquiries from customers, staff and visitors (i.e. by telephone, written correspondence, in person) and provide them with the relevant information or refer more complex, non-standard queries to the appropriate member of staff.
Maintain and update all archive files both manual and computerised so that information is available in an organised fashion.
Take responsibility for reconciling cash receipts, e.g. reconcile till float.
Process sales orders and invoices.
Prepare monthly reporting for Inverness branch and assist with branch monthly reporting if required.
Assist with serving customers during very busy periods within the branch.
Assist with dealing with customer complaints and queries.
Provide on-the-job training to new and existing employees as required.
Overall, a willingness to take on all aspects of administration within the department.

Person Specification
Must have the ability to work within and contribute to a team.
Ideally will have experience of managing or supervising a team of administration staff and will be capable of delegating tasks to team members.
Will be capable of training others on systems and processes.
Excellent organisational and administrative skills, including managing time effectively are essential to be successful in the role.
Must have excellent numeracy skills, IT literacy and experience of Microsoft packages with a confidence to learn new systems.
Must be proactive, enthusiastic, self-motivated with a high attention to detail.
Must have a valid UK driving license.
Will need to be able to undertake travel to all branches with occasional overnight stays.
Must be eligible to work in the UK and already live within a commutable distance of Inverness.

Benefits
Pension scheme.
Death in Service Benefit.
Cycle to Work Scheme.
Employee discount.
Discretionary annual bonus, based on company performance.
Additional holiday based on length of service.

For more information please respond by email or contact Castle View Personnel on 01463 230 200.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

By applying for this job you accept our T&C's, Privacy Policy and Disclaimers which can be found at www.castleviewpersonnel.com

Job Description

Highland & Western Isles

V A L U A T I O N J O I N T B O A R D

SENIOR CLERICAL ASSISTANT

£23,405.20 to £24,169.60 per annum

Applications are invited for this full-time permanent post, based at the Board’s headquarters in Moray House, 16-18 Bank Street, Inverness.

As part of a team, you will support senior staff with inputting, collation, interpretation and retrieval of information in relation to the register of electors. You will be required to carry out senior clerical tasks associated with the post. You will be expected to supervise and support clerical staff as appropriate and provide cover for the Inverness Office Administrative Assistant as required.

SVQ Level 2 in Business Administration would be desirable and experience of project delivery would be advantageous.

You will be required to undertake a basic Disclosure check.

Application form, job specification and person specification are available on our website www.highland.gov.uk/hwi-vjb (job vacancies)

Further details can be obtained from:

Christine Brown or Julie Owen

The Highland & Western Isles Valuation Joint Board, Moray House, 16-18 Bank Street, Inverness, IV1 1QY

e-mail: assessor@highland.gov.uk

Please note that a HWIVJB application form must be completed. CVs will not be accepted.

Closing date – Wednesday 25 September 2024

Proud member of the Disability Confident employer scheme

Our client is looking to appoint an experienced legal secretary to join their team in Inverness. The successful applicant will undertake a varied workload, working within a highly supportive team environment. Experience of Conveyancing, Wills/Powers of Attorney is preferred but not essential. The purpose of the role is to provide comprehensive secretarial support to Partners and Solicitors, specific duties include:

Dealing with client enquiries face to face and by telephone.
Diary management, co-ordinating and setting up meetings.
Audio and copy typing a range of legal correspondence and documentation.
Transcription of legal documents with accuracy and attention to detail.
Dealing with email enquiries.
Update and manage client case files, opening and closing records accordingly.
General Administration including preparation of various legal forms and templates.
Filing, photocopying, scanning, and invoicing.

Person Specification
Previous legal secretarial/administration experience.
Conveyancing/Wills/Power of Attorney experience preferred.
Excellent communication and interpersonal skills.
Ability to work as part of a team.
Strong IT and administrative skills.
Polite telephone manner.
Calm under pressure with good organisational and time management skills.
Ability to work with accuracy and attention to detail.
Capable of prioritising in order to work to deadlines.
An excellent knowledge of MS Office including Word, Outlook, etc.

For more information please respond by email or contact Castle View Personnel on 01463 230 200.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

By applying for this job you accept our T&C's, Privacy Policy and Disclaimers which can be found at www.castleviewpersonnel.com

⭐️⭐️⭐️FULL TIME ADMIN / RECEPTION ⭐️⭐️⭐️
Ashgrove Motorbody Company operates Scotland’s largest independent Bodyshop group and offers a range of garage services to insurance, commercial and private customers alike. The company has a nationwide reputation for ensuring quality, value and customer satisfaction and key to this success is its dedicated and committed workforce.

An opportunity has become available for a Bodyshop Administrator / Reception for our Inverness Branch.
Duties will include:
☆Answering the telephone in a professional manner
☆Greeting customers and liaising their needs between departments
☆Responding to new repair notifications
☆Organising our team of drivers
☆General admin duties
Motor trade experience would be an advantage although not essential as full training will be given.
Working hours will be mon-fri, 8-5 with 1/2 hour lunch
Email jobs@ashgrove-motorbody.co.uk

⭐️⭐️⭐️FULL TIME ADMIN / RECEPTION ⭐️⭐️⭐️
Ashgrove Motorbody Company operates Scotland’s largest independent Bodyshop group and offers a range of garage services to insurance, commercial and private customers alike. The company has a nationwide reputation for ensuring quality, value and customer satisfaction and key to this success is its dedicated and committed workforce.

An opportunity has become available for a Bodyshop Administrator / Reception for our Inverness Branch.
Duties will include:
☆Answering the telephone in a professional manner
☆Greeting customers and liaising their needs between departments
☆Responding to new repair notifications
☆Organising our team of drivers
☆General admin duties
Motor trade experience would be an advantage although not essential as full training will be given.
Working hours will be mon-fri, 8-5 with 1/2 hour lunch
Email jobs@ashgrove-motorbody.co.uk

⭐️⭐️⭐️FULL TIME ADMIN / RECEPTION ⭐️⭐️⭐️
Ashgrove Motorbody Company operates Scotland’s largest independent Bodyshop group and offers a range of garage services to insurance, commercial and private customers alike. The company has a nationwide reputation for ensuring quality, value and customer satisfaction and key to this success is its dedicated and committed workforce.

An opportunity has become available for a Bodyshop Administrator / Reception for our Inverness Branch.
Duties will include:
☆Answering the telephone in a professional manner
☆Greeting customers and liaising their needs between departments
☆Responding to new repair notifications
☆Organising our team of drivers
☆General admin duties
Motor trade experience would be an advantage although not essential as full training will be given.
Working hours will be mon-fri, 8-5 with 1/2 hour lunch
Email jobs@ashgrove-motorbody.co.uk

Job Description

The Highland & Western Isles

V A L U A T I O N J O I N T B O A R D

CLERICAL ASSISTANT

Salary - £21,639 - £23,168 p.a.

Applications are invited for this full-time permanent post, based at the Board’s headquarters in Moray House, 16-18 Bank Street, Inverness.

Contact Person: Christine Brown or Julie Owen (Christine.Brown@highland.gov.uk / Julie.Owen@highland.gov.uk)

As part of a team, you will be required to support senior staff with inputting and collation of information to maintain the Council Tax list and Valuation Roll. Good literacy and numeracy skills are essential along with excellent communication and interpersonal skills. Experience of dealing directly with the public is also essential.

The successful applicant will work within the Valuation Admin/Support section.

You will be required to undertake a basic Disclosure check.

To apply: Application form, job specification/person specification are available on our website www.highland.gov.uk/hwi-vjb (job vacancies).

Further details can be obtained from: Christine Brown or Julie Owen, The Highland & Western Isles VJB, Moray House, 16-18 Bank Street, Inverness IV1 1QY.

Please note that a HWIVJB application form must be completed. CVs will not be accepted.

The closing date for this post 5pm on Thursday 16 May 2024.

Proud member of the Disability Confident employer scheme

Job Description

Highland & Western Isles

V A L U A T I O N J O I N T B O A R D

SENIOR CLERICAL ASSISTANT

£23,405.20 to £24,169.60 per annum

Applications are invited for this full-time permanent post, based at the Board’s headquarters in Moray House, 16-18 Bank Street, Inverness.

As part of a team, you will support senior staff with inputting, collation, interpretation and retrieval of information in relation to the register of electors. You will be required to carry out senior clerical tasks associated with the post. You will be expected to supervise and support clerical staff as appropriate and provide cover for the Inverness Office Administrative Assistant as required.

SVQ Level 2 in Business Administration would be desirable and experience of project delivery would be advantageous.

You will be required to undertake a basic Disclosure check.

Application form, job specification and person specification are available on our website www.highland.gov.uk/hwi-vjb (job vacancies)

Further details can be obtained from:

Anca Baditoiu (anca.baditoiu@highland.gov.uk) 01463 383502 or Jackie Manson (jackie.manson@highland.gov.uk) 01463 383745

Please note that a HWIVJB application form must be completed. CVs will not be accepted.

Closing date – 5pm, Thursday 28 March 2024

Proud member of the Disability Confident employer scheme