Total 20 Administrative / Clerical job vacancies in Herlong Sierra Ordnance Depot, California

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contracts related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Facilitates patient check-in, verification of Defense Enrollment Eligibility Reporting System (DEERS).
• Coordinates with the Office Manager and leadership in addressing inappropriate, misdirected or problematic consults.
• Provide general and specific information to patients and their families to include new patient registration, patient familiarization with this facility, including parking, pharmacy, radiology and laboratory sites.
• Serves as the initial point of contact for arriving patients and customers
• Responsible for the preparation of a daily record of appointments for each medical provider displaying available, unavailable, and booked patient appointment times.

• You will initiate, submit and track Requests for personnel Actions (SF-52).
• You will provide support in hiring of employees.
• You will assist with the allocation of personnel and manpower resources.
• You will make proposals regarding civilian personnel staffing.
• You will assist the in-processing and out-processing of civilians as a result of new hires, duty station changes, reassignments and resignations.
• You will coordinate personnel actions, organizational structures, and position management.
• You will serve as a Government Commercial Purchase Card (GCPC) holder.
• You will serve as either a Defense Travel System (DTS) Organizational Defense Travel Administrator (ODTA).
• You will serve as Travel Credit Card Agency/Organization Program Coordinator (A/OPC).
• You will serve as Standard Labor Data Collection and Distribution Application (SLDCDA) timekeeper.

• Prepare and finalize various recurring reports, determining and modifying format, content, and frequency requirements.
• Responsible for extensive, formal internal and external coordination.
• Schedule appointments and meetings without prior approval in accordance with supervisor’s policies and priorities, and coordinates with the supervisor as necessary.
• Develop, establish, and maintains office procedures to ensure effective and efficient operations regarding the administrative, clerical, and procedural work of the unit.
• Review outgoing correspondence prepared by others for procedural and grammatical accuracy, conformance with general policy, and factual correctness.
• Review military personnel evaluations, fitness reports and awards for submission.

• You will lead Corporate Planning initiatives and serve as the Command's Integrated Risk Management (IRM) and Continuous Process Improvement (CPI) program manager in the Corporate Business Office Division.
• You will provide expert level advice and guidance in the areas of risk management, process improvement, and various Command level technical and business health assessments.
• You will conduct periodic and annual reviews of Assessable Unit (AU) processes, products, and outcomes to validate internal controls are in place.
• You will collaborate with AU Managers on process improvements and mitigation strategies for identified internal control weaknesses while also providing recommendations to improve the effectiveness and efficiency of processes and operations.
• You will interpret higher level and local policies and ensures that Command IRM Program reporting requirements and documentation are completed in a timely manner and communicated throughout the organization.
• You will conduct process improvement events and coordinate with process improvement teams, develop strategies to deal with process improvement needs, and lead the development and execution of process improvement plans.

If selected for this position, you will serve as a Litigation Support Specialist responsible for providing a variety of technical, analytical, and legal support services to facilitate litigation decisions, trial preparation, and presentation. Typical work assignments will include:

• Evaluating electronic files and developing a plan for their handling and management, organizing voluminous case information for efficient retrieval through automated means such as scanning, indexing, and controlling of documents into a database for review. Performs quality control on processed files and addresses any identified issues.
  
• Generating electronic discovery productions that comply with production specifications and deadlines.
  
• Preparing computerized trial presentation programs.
  
• Maintains accurate and current records regarding incoming electronic case materials, adhering to office tracking protocols, such as by completing standardized inventory or tracking forms and index of processed materials.
  
• Uses document review database functions such as coding, tagging, advanced searching, sorting, filtering, and analytics (e.g., threading, stemming) for the case team and advises litigation teams on these functions' use.

If selected for this position, you will serve as a Litigation Support Specialist responsible for providing a variety of technical, analytical, and legal support services to facilitate litigation decisions, trial preparation, and presentation. Typical work assignments will include:

• Evaluating electronic files and developing a plan for their handling and management, organizing voluminous case information for efficient retrieval through automated means such as scanning, indexing, and controlling of documents into a database for review. Performs quality control on processed files and addresses any identified issues.
• Generating electronic discovery productions that comply with production specifications and deadlines.
• Preparing computerized trial presentation programs.
• Maintains accurate and current records regarding incoming electronic case materials, adhering to office tracking protocols, such as by completing standardized inventory or tracking forms and index of processed materials.
• Uses document review database functions such as coding, tagging, advanced searching, sorting, filtering, and analytics (e.g., threading, stemming) for the case team and advises litigation teams on these functions' use.

The purpose of the Child and Youth Programs (CYP) Office Automation Clerk is to serve as a contact point for information and perform clerical and administrative tasks, which includes Child Development Centers (CDC), School Age Care (SAC), Family Child Care (FCC) and Youth Programs (YP). 

MAJOR DUTIES AND RESPONSIBILITIES:
Performs a combination of record keeping, reporting and liaison (family and program) duties in one or more CYP component. These tasks are summarized below. 

RECORD KEEPING AND REPORTING:
Prepares and maintains assigned correspondence, office files, records, statistical and financial data pertaining to CYP components (CDC, SAC, FCC and YP). Prepares required daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures submission in a timely manner. Ensures required child registration and enrollment paperwork is current and complete. Provides required information to requesting agencies. Operates technology, associated office equipment and a wide variety of software programs to produce a correspondence, spreadsheets, charts, reports and graphic materials. Proofreads prepared correspondence and checks for accuracy. Conducts research of files and records in order to resolve discrepancies. Notifies supervisor of discrepancies, to include any issues/ problems that cannot be resolved. Organizes flow of operational program processes in an office environment. 

LIAISON WITH FAMILIES AND PROGRAMS:
Provides front desk coverage and logs participants in and out of the facility. Informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures. Asks questions to determine, verify and solve problems. Checks for satisfaction on the quality of provided services. Takes action to solve problems quickly. Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel as appropriate. Performs assigned resource and referral duties and assists in maintaining current waitlist is needed. Understands and articulates policies relating to patron fees, waiting lists, and program events. Alerts supervisor or proper point of contact for assistance as needed. 

FEES AND SUPPLIES:
Oversees administrative management of the reception area to include the operation of an automated record and payment system. Collects fees, administers charges, and records payments in accordance with proper procedures. Notifies supervisor of delinquent payments. Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures. Receives annual cash handling training from local Human Resource Office. Responsible for monitoring front desk supplies and resources; notifying supervisor of items to be replenished. 

ADDITIONAL RESPONSIBILITIES:
Provides World Class Customer Service with an emphasis on courtesy. Performs other duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs. may be required.
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by policy in the case of suspected incidences of child abuse and neglect.

Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions.  Organizes flow of operational program processes in an office environment.  Establishes status of actions on numerous projects and program operations.  May serve on a variety of advisory committees.  May be delegated signatory authority for selected administrative matters.   

Reviews and interprets directives and regulations.  Maintains official files.  Advises staff on development and implementation of local administrative directives and procedures.  Develops internal policies, procedures and work methods affecting administrative management operations.  Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format.  Collects, compiles and organizes information and data to meet administrative requirements.  Prepares correspondence and drafts instructions. Facilitates methods for automating reports and correspondence.  Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.  Manipulates data to meet presentation and report requirements.   

Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation.  Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary.  Receives and delivers messages to staff members.  Arranges and maintains appointment calendars for staff.  Routes incoming mail to staff and work sections.  Establishes suspense dates to collect responses and submits information as required by requests.  

May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor's signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans.   

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise.  Adheres to safety regulations and standards.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.  Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. 

Performs other related duties as assigned.  This is a white-collar position where occasional lifting up to 20 lbs. may be required 

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an Program Analyst, you will:
Conduct analyses of regulatory and statutory proposals, initiatives, and multifamily housing program proposals submitted for review by outside parties, including use of analytical models to estimate program impacts, and evaluation of projects and initiatives based on sophisticated analytical processes.

Under the direction and guidance of the supervisor or senior staff recommend and develop research programs and strategies to assess program effectiveness; prepare policy proposals that are based on the results of those evaluations.

Serve as a Government Technical Monitor on contracts involving multifamily housing activities, including reviewing contractor's work products, adherence to contractual requirements, initiating/recommending corrective actions, and consulting with the GTR (Government Technical Representative) associated with the contract.

Review and analyze legislative proposals based on the Department's overall goals and program needs to ensure that there is no negative impact of such legislation on existing multifamily housing policies or legislation. Develop legislative proposals and coordinate their development by program offices.

• Provide comprehensive office administrative assistance to the manager and subordinate supervisor.
• Screen all correspondence addressed to the manager and staff.
• Maintain records and files in accordance with the local Functional Filing System.
• Provide advice and guidance to the subordinate supervisors in following procedures for preparation of reports, studies and correspondence.
• Assist subordinate supervisors and their own clerical staff in personnel liaison work to include providing orientation and training on proper personnel administrative procedures.
• Perform office automation duties using software applications such as office automation, to track data, compose correspondence, and to enter and certify time.

What will I do in this position if hired?

In this position, you will serve as an Administrative Specialist, performing administrative and analytic support functions for the Mitigation Division Director.

Typical assignments include:

• Overseeing document/correspondence management and storage systems, including preparing, routing, reviewing, and editing correspondence, transmitting and receiving documents and messages electronically, and conducting quality review of documents.
• Supporting the review and development of memos, letters, and presentations, including compiling and preparing various reports.
• Serving as the Division's Action Officer, identifying, routing, and following up on tasks and actions to ensure adequate and timely follow up by required parties.
• Maintaining leadership calendars, including setting up meetings/meeting venues (virtual and in-person), coordinating agenda development, and obtaining read-ahead materials.
• Serving as the Division's liaison to the finance and training teams, representing interests and reporting action items back to management, including assisting in monitoring the division's budget projections.
• Assisting in a variety of tasks related to personnel management and administrative support for divisional operations, to include supporting special projects as assigned.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

What will I do in this position if hired?
In this position, you will serve as an Administrative Specialist, performing administrative and analytic support functions for the Mitigation Division Director.

Typical assignments include:

• Overseeing document/correspondence management and storage systems, including preparing, routing, reviewing, and editing correspondence, transmitting, and receiving documents and messages electronically, and conducting quality review of documents.
• Supporting the review and development of memos, letters, and presentations, including compiling, and preparing various reports.
• Serving as the Division's Action Officer, identifying, routing, and following up on tasks and actions to ensure adequate and timely follow up by required parties.
• Maintaining leadership calendars, including setting up meetings/meeting venues (virtual and in-person), coordinating agenda development, and obtaining read-ahead materials.
• Serving as the Division's liaison to the finance and training teams, representing interests and reporting action items back to management, including assisting in monitoring the division's budget projections.
• Assisting in a variety of tasks related to personnel management and administrative support for divisional operations, to include supporting special projects as assigned.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

• You will serve as a Contract Specialist assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will assist the Procuring Contracting Officer (PCO) in providing business advice to the customer in formulating acquisition strategies from requirements definition through the life of the system.
• You will perform all pre-award and post-award functions, using a wide range of complex contracting methods and complex and hybrid contract types.
• You will assist in the preparation and maintenance of acquisition plans, appropriate milestone charts, and related schedules. Assists in the preparation of statements of work.
• You will prepare determinations and findings, solicitation documents, and the contractual vehicle.