Total 85 Administrative / Clerical job vacancies in Grissom AFB, Indiana

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

1. Processes applications and issues identification cards, controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms. Maintains control logs for identification cards and contractor access badges for maintenance and destruction of accountable forms in accordance with applicable AF instructions
3. Carries out routine, miscellaneous clerical tasks. Performs clerical support duties to ensure efficient office operations. Reproduces and assembles copies of a variety of correspondence.
4. Provides general customer service. Focuses on responsive and accurate customer service within the Pass & Registration/Visitors Center environment.

Works directly for the Director, Information, Tickets and Travel office in providing information and tickets to the Elmendorf community. Routine work is performed independently. The supervisor check the work to insure compliance with procedures and directives. Responsible for the resale of tickets and providing information on leisure travel, local tours and events. Provides travel information and arranges accommodations for tourists: Answers inquiries, offers suggestions, and provides descriptive literature pertaining to trips, excursions, sports events, and plays. Discusses routes, time schedules, rates, and types of accommodations with patrons to determine preferences and makes reservations. Duties may include checking flight, hotel and cruise ship availability.

Activities typically include: selling holiday and travel products to customers; meeting sales targets as set out by the travel office manager; dealing with complicated customer itineraries; handling customer orders and payments; liaising with tour operators and other key partners such as hotels and airlines regarding bookings and schedules; undertaking general administration; advising clients about passports, vaccinations, visas, foreign currency, travel insurance, car parking, car hire abroad and excursions in resorts; dealing with complaints; using and updating IT skills, since information on holiday packages and bookings is usually accessed via a network; organizing displays of promotional material. Attending events established by the 3 FSS marketing office.

In the absence of the director may supervise and review activities of workers and delegate responsibilities to other workers.
Assists director in procuring tickets from local vendor and maintaining inventories of tickets. Accomplishing daily reports required by regulation and guidelines ensuring accuracy. Helps with creating and organizing marketing and promoting travel, local and general events and ticket sales.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12622592

• Directly assists the commander or senior ART in the management of all administrative support program
  functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

The following are the duties of this position at the GS-13. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As an Engineer (General), you will:

• Provides leadership, guidance, direction, oversight, and administration of all aspects of performance in the area of engineering.
• Maintains responsibility for opinion and advice on any matter touching the engineering field; develops procedures and standards for carrying out this specialty within the office; and represents the office with authority on technical engineering matters.
• Leads or participates in on-site reviews of ongoing modernization demolition development projects that are supported by the Capital Fund, Replacement Housing Factor, Homeownership and Opportunity for People Everywhere Grants (HOPE VI), Choice Neighborhoods, and other applicable modernization and development funding sources. These reviews also assess a PHAs compliance with federal and PHA requirements related to procurement (planning, solicitation, selection, and award), contract administration (modifications, enforcement, close-out, and contractor payments), and construction quality. Reviews compliance with cross-cutting regulations such as the Uniform Federal Accessibility Standards (UFAS), the National Environmental Protection Act (NEPA), and Davis-Bacon Act/HUD-determined wages. Reviews building plans, specifications, and implementation schedules for substantial rehabilitation, modernization, and development activities.
• Monitors PHA compliance with applicable Housing Choice Voucher (HCV) regulations and guidance related to Housing Quality Standards (HQS) and Uniform Physical Conditions Standards; and provides technical assistance, as necessary, to address systemic deficiencies. This work may crosscut with other program offices, such as, but not limited to: Office of Healthy Homes, the Real Estate Assessment Center, and other functional areas related to facilities management, as needed.

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

• Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager.
• Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating request, monitoring status, and resolving employee personnel actions.
• Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
• Serves as the payroll liaison between the commissary and the Customer Service Representatives (CSR) to resolve payroll issues.
• Procures, issues, controls, and disposes of supplies and equipment required for store operations.
• Maintains the property accounting register relating to supplies and equipment procured for the commissary.

• Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. and updates the existing medical record or prepare new record.
• Schedules appointments, completes the client admission forms. Screens/Updates the existing medical record or collects sufficient information to prepare new record. Reviews discharge information or handouts with client.
• Maintains clinic exterior, reception area and exam rooms to ensure general cleanliness (to include cleaning urine, feces and blood). Dispenses medications, annotates prescriptions and refills prescriptions accordance with polices and procedures
• Completes bi-weekly payroll reports. Prepares and submits required end of month reports. Assists with preparation of the yearly clinical budget. Initiates personnel actions at the direction of management. Monitors and replenishes inventory.
• Receives payments for services rendered. Balances cash and checks daily; makes daily bank deposit. Monitors and replenishes inventory. Serves as clinic ordering official and Government Purchase Cardholder. Processes purchasing documents.

Performs over-the-counter selling of a variety of merchandise which may include but is not limited to the following: jewelry, footwear, clothing, photographic equipment, sporting goods, electronics, novelty gifts, and other miscellaneous items. Explains use of various products, answers questions concerning various aspects of products, and assists patrons in fitting wearing apparel. Records sales, makes change, and wraps or bags merchandise. Prices merchandise according to pricing guides, replenishes stock as required, and assists with inventories. Performs housekeeping duties in sales and storage areas. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12620197

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Perform various duties involving the maintenance of ledgers or accounting data.
• Balancing, reconciling and researching discrepancies; assisting higher graded technicians in maintaining more complex accounts; receiving a limited variety of accounting documents and/or transactions.
• Reviewing and examining accounting documents verifying the mathematical accuracy and completeness of data and determining necessary processing actions.
• Reviewing documents for correct authorizations and validity of accounting classifications; classification of a group of related transactions to proper account codes.
• Work involving maintaining or reconciling accounts and accounting records.
• Posting and inputting data verified against source documents into automated accounting systems.
• All responsibilities described are at the full performance level (GS-5) and if filled at the lower grade will be developmental in nature.

The primary purpose of this position is: to serve as a Medical Air Reserve Technician (ART), providing medical administration management expertise to the Aerospace Medicine Enterprise Manager. Provides technical training to reserve personnel in the accomplishment of tasks set forth herein.

Duties:
1. Provides direct support to the Aerospace Medicine Enterprise Manager for completion of all health standards and force health protection program management.
2. Provides support toward conducting studies, collecting data and identifying trends. Oversees record keeping and program compliance.
3. Provides Wing support in the organization and administration of Force Health Readiness. Provides comprehensive case management, care coordination, and discharge/disposition services
4. Provides support to establish squadron compliance with pre/post deployment tasks and other medical readiness screenings and requirements.
5. Conducts extensive studies and monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

The primary purpose of this position is: As an Air Reserve Technician (ART) Enlisted, accomplishes a variety of duties providing direct support to the Senior ART on the overall day to day program management activities for all aspects of medical administrative, military and civilian personnel management, budget and management analysis supporting operational requirements of wing and squadron Force Protection Health programs.

DUTIES:
Duty 1 - Provides deployment support in developing, planning and conducting training and evaluations needed to assess squadron readiness, mobility, and deployment requirements.
Duty 2 - Provides direct support to the Senior ART in planning, organizing, directing and executing the Health Care Operations and Programs of the medical administrative and paraprofessional activities of the Medical Unit.
Duty 3 - Financial management responsibilities. Compiles data for submission to the Senior ART and Commander and participates in the Financial Working Group (FWG).
Duty 4 - Participates in managing the overall IM/IT automation programs.
Duty 5 - Assists with the management of Quality Assurance for Health Standards and Health Force Protection Programs.

• You will be responsible for the administrative and technical supervision of 16 personnel (level 03, level 04 and sometimes level 05 employees).
• You will be working primarily in engineering, scientific, and technical fields.
• You will have managerial and decision authority for program(s) which have broad impact within the Navy and the Department of Defense.
• You will make plans that affect the organization's long-range goals, objectives, and direction, and require an analytical approach in order to forecast future trends and outcomes.
• You will be responsible for guiding the work through other supervisors by means of periodic reviews, briefings, reports, or observations.
• You will coordinate and integrate the work of other organizational units, each of which may involve distinct areas of responsibility and require different skills, knowledge, and abilities to perform the work.
• You will help to identify where corrective action is needed and provides assistance and advice to employees where problems exist or are developing.
• You will be the prime contact with the sponsors of various programs under your management responsibility and provide information and advice to higher level managers when the work of the unit impacts on other groups.
• You will evaluate employees, approve leave; recommend discipline, awards, promotions and other personnel actions.
• You will resolve employee complaints and hear serious problems including those where disciplinary action is proposed.
• You will serve in an essential role in furthering Equal Employment Opportunity (EEO) and Affirmative Action Program (AAP) goals and objectives.