Total 100 Administrative / Clerical job vacancies in Fort Wainwright, Alaska

Duties include but not limited to:

• You will provide advice on medical administrative issues and questions.
• You will track Emergency Room (ER) visits of both VA and DoD beneficiaries, provide eligibility information as requested, and facilitate the transfer/transport of VA beneficiaries.
• You will Support the AVAHS mission after hours or for unique situations, as required.
• You will respond to VA clinic physician sick calls by notifying the physician's scheduled patients of the need to reschedule.
• You will assist ER staff by checking in patients to the ER as needed to cover sick calls (quarters).
• You will make pre-registration phone calls, facilitates transportation for JV inpatients and outpatients who require other means of transportation home from the JV hospital or VA clinic.
• You will provide administrative assistance to DoD by taking after-hour incoming calls from the community on DoD beneficiaries presenting for emergency medical care at other local medical facilities and facilitates getting the information submitted to the appropriate DoD source.
• You will assist in orientation level training for any new MAAs that may be hired in the future.
• You will provide facilitates inter-facility transfers of eligible VA and DoD patients between inpatient facilities.
• You will coordinate transfers of patients to/from the JV, between two non-VA facilities, or from a non-VA facility to another VA facility outside of Alaska.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

• Serves as the secretary and principal office assistant, Commander, Training System Management Specialist, and First Sergeant of the United States Army Prime Power School.
• Serves as official timekeeper for all assigned civilian employees; the administrative specialist for the Defense Civilian Personnel Data System (DCPDS).
• Ascertains the nature of the communication and determines the appropriate action to be taken.
• Serves as administrative assistant for civilian personnel matters, by originating request for personnel actions and extracting reports and notifications of completed actions.
• Establishes and maintains a variety of office files under the Army's functional filing system, and Prime Power School policies and procedures.
• Coordinates the visits for high-level U.S. officials to the Prime Power School and tours of the school by other organizations (civilian and government)
• Serves as the Training Coordinator for all Prime Power School civilian staff members.

• Provide planning, financial, and technical leadership for the development of the organization's budget.
• Establish financial management procedures for continual review and surveillance of fund subdivisions and limitations to minimize probability of the occurrence of a Public Law 1517 violation.
• Develop organization budget policies based on interpretation of circulars, directives, and regulations issued by OMB, DOD, service headquarters, and Director decisions.
• Analyze the budgetary impact of new or revised legislation, policies, procedures, and guidance.
• Analyze data for reasonableness and consistency of estimates, adequacy of justification, and compliance with prescribed laws, policies, and regulations.
• Review the spend plan comparing actuals to forecasts.
• Conduct special studies and gathers data from Divisions to resolve variances, or to solve complex problems.
• Direct attention to actual or potential funding problems and recommends solutions.
• Allocate funds to individual organizations/functional areas.

• Performs clerical and administrative work in support of the program.
• Assists in the Youth Center Programs.
• Monitors and manages the reception/front desk area.
• Assist USDA Food Service Monitor or alternate for the Youth Center Program.
• Uses office administrative software to create, format, edit, and print a variety of letters, reports, memos, and presentations.

• Coordinate arrangements for travel and social functions of Commander, DCA, DCCS, DCN, the Sergeant Major, military officials, and special visitors.
• Coordinate appropriate funding support of official functions.
• Review outgoing correspondence for supervisor's signature for correct grammar, consistency, completeness, general tone, and hidden implications.
• Coordinate with Public Affairs Officer (PAO) and staff directors concerning reservations and preparation for conferences, briefings, social functions, and training.
• Serve as primary contact for calls and visitors to the Command Group.
• Exercises primary control over various calendars for scheduling appointments and activities for the Commander in coordination with DCA, DCCS, DCN, and/or SGM.

• Incumbent actively participates in the management coordination and oversight of the National Training Center G8 Resource Management office by performing management analysis, program analysis, and administrative functions.
• Assists the Director and G8 Management in the design and implementation of policies and procedures within the directorate to manage administrative and personnel-related functions.
• Serve as a Administrative Officer for a variety of HQDA special programs, including but not limited to Mass Transportation Benefit Program .
• Makes recommendations and provides advice/assistance to staff in coordination with the Director.
• Analyzes new or proposed regulations to determine impact on Army program operations and suggests modifications, or drafts edits as necessary to policies, goals or objectives.

• Analyze data to identify workforce trends.
• Analyze human resources data to provide guidance to customers.
• Evaluate civilian human resources business processes, employment policies, and historical practices to streamline and improve quality of services.
• Advise managers on unfair labor practices and grievances.
• Advise staff and field activities on organization-wide issues that impact labor relations programs.
• Advise civilians on a wide range of personnel program issues, practices, and policies to ensure understanding.
• Advise subordinate units on the process for submission of awards and decoration.
• Clarify human resources policies relevant to programs in functional area expertise.
• Develop internal controls that monitor personnel suspense actions to ensure timely processing.
• Ensure all personnel management procedural and job administrative tasks are performed in accordance with regulations.

As a SECRETARY (OA) your duties will include but are not limited to the following:

• Advise personnel on travel requirements and procedures.
• Organize and maintain office organizational charts, telephone directories, and/or routine information.
• Prepare requisitions for office supplies and equipment.
• Use computer software for word processing (Word perfect, Microsoft word, excel, PowerPoint, etc.).

Cost of Living Allowance: In addition to the yearly salary, this position is entitled to a 1.69% cost-of-living allowance (COLA) https://www.opm.gov/policy-data-oversight/pay-leave/pay-systems/nonforeign-areas/#url=COLA-Rates .This allowance is subject to annual review, adjustment, and rate decrease.

Alaska Return Rights (excludes Anchorage and Fairbanks): If you are a current U. S. Fish and Wildlife Service employee in a professional series, and you are transferring from a Region outside of Alaska, you will be eligible to return to a position in your home Region upon completion of a minimum 3-year tour of duty in Alaska. If you exercise this option, your home Region will place you in a position of equivalent grade in the same general occupational classification series that you occupied in Alaska. For the professional series at the GS-5 level or above.

As a SECRETARY (OA) your duties will include, but are not limited to, the following:

• Advise personnel on travel requirements and procedures.
• Organize and maintain office organizational charts, telephone directories, and/or routine information.
• Prepare requisitions for office supplies and equipment.
• Use computer software for word processing (Word perfect, Microsoft word, excel, PowerPoint, etc.)

• Provide advice to the Directorate's leadership and staff on overall technical management administrative matters within the Directorate of Public Works.
• Serve as the Records Information Management Officer for the Directorate of Public Works.
• Oversee the directorate's employees' annual mandatory training to provide leadership a monthly report.
• Review various standard forms for accuracy and completeness
• Serve as a Payroll Coordinator for the Directorate with responsibilities to include data entry, corrections, inquiries and biweekly reports.
• Administer the directorate's personnel management actions to include initiating Request for Personnel Action (RPA).
• Manage employees work schedules, time, and attendance data through the Automated Time, Attendance and Production System (ATAAPS).
• Create various manpower reports for the Director and Division Chiefs.

• Provide mail operation information at service window using customer service procedures.
• Knowledge of security regulations and procedures pertaining to handling sensitive materials.
• Drive a motor vehicle up to 1 1/2 tons.
• Route personal and official mail to various units, box numbers, organization, and places.
• Perform related mail handling and clerical duties through the applicable postal regulations, procedures, manuals and directives.
• Maintain database by inputting, modifying, and retrieving data on personnel.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Lochaber Hope seeks to employ a full time Reception Admin person (35 hours per week) to manage the day to day running of reception; speak with prospective clients to signpost and register them for Mentoring or Counselling; and provide administration support for our Mentoring and Counselling Teams.

As the initial person clients will speak with here at Lochaber Hope, a suitable candidate will be dedicated and passionate about supporting our community, while maintaining the values of Lochaber Hope. Ideally, they will be compassionate and able to listen, resourceful, and be able to meet people where they are with genuine care and consideration for their needs. Adoption of a non-judgemental approach will be essential as you will be working alongside a wide variety of different clients from all different backgrounds. Confidentiality, setting and maintaining boundaries are also essential to this role.

Key skills required for the role are organisation and time management as this person will be responsible for ensuring bookings for clients are effectively managed. Knowledge of Microsoft systems is needed, and although the successful candidate will be trained on internal client management software, a good level of computer literacy is required for the role.

Working collaboratively within a small team, the successful candidate will use their initiative, this person will be expected to have a flexible, proactive and ‘can-do’ attitude; using their organisational and time management skills to problem solve accordingly.

Due to the nature of the role, this position will not be offered part-time or in a job-share capacity.

Please note that there will be rolling interviews and applications for this role may close early should we find a suitable person for the position.

Role and Responsibilities of the Personal Assistant

• Diary management.

• Assist with arrangements for events – this may include venue research and bookings; compiling and managing guest-lists; liaising with suppliers; and providing on-the-day event support as required.

• Open, handle and action email, post and social media enquiries. Respond to enquiries by telephone, email, and social media, passing on queries to other team members/the MP as appropriate.

• Provide administrative support in relation to the MPs’ expenses scheme via IPSA Online.

• Handle administrative arrangements for meetings with members of the public/MP surgeries.

• Provide administrative support for Angus with his business and charity interests

· Photocopying, filing, record-keeping and typing correspondence.

• Engage professionally and with care and integrity with members of the public, through a variety of methods.

• Exposure to complex cases.

• Assist in the compilation of briefing packs and the writing of speeches.

• Assist in the updating of social media on request.

• Efficient data and file management to ensure the office complies with the data protection legislation.

• Minute taking.

• Database management using office software to handle administrative cases.