Total 109 Administrative / Clerical job vacancies in Fort Eisenhower, Georgia

• Receives maintenance or repair requests, prepares and oversees completion of work orders and purchases.
• Maintains property accountability records.
• Tracks work order status notifying supervisor of work orders that exceed set standards for completion.
• Types various correspondence and reports and tabulates statistical data into final format.
• Gathers data and documentation for special projects and prepares briefing support materials.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Research complex pay actions.
• Prepare a wide variety of military personnel actions
• Maintain military personnel files to ensure compliance with laws and regulations.
• Research and analyze data to identify trends and report the results to management.
• Provide technical advice on establishment and maintenance of military pay accounts ensuring complains with laws and regulations.
• Provide guidance on administrative and military personnel matters
• Assist in developing Standard Operating Procedures assuring uniform interpretation and application.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Provide the full range of supervisory duties to include personnel and resource management comprised of coordinating staffing support, scheduling, hiring, and enforcement of performance standards.
• Oversee the scope of practice and provision of nursing services within the ambulatory clinic, also referred to as the Patient-Centered Medical Practice which may encompass multiple Patient-Centered Medical Homes within each practice or clinic.
• Implement evidenced based nursing practice, policy enforcement, performance improvement, utilization management, Joint Commission preparedness, direct patient care activities and other support activities within the scope of practice.
• Provide care coordination activities internally within the accountable care organization and externally with civilian and military medical facilities.
• Serve as a clinic nursing subject matter expert and perform direct patient care as needed.

Financial management of the facility budget is the subject of attention within VA at the Central Office, VISN, and local levels. The incumbent is responsible for assuring management that financial transactions in accounting, budget and all other financial services are compatible with the requirements of the Office of Management and Budget (OMB), the General Accounting Office (GAO), and the Treasury Department and that records of accounting and financial statements accurately reflect a full disclosure of the financial aspects of the stations operations. The local Fiscal program includes an annual certification of all general ledger accounting, auditing, budgeting, managerial-financial analysis and reporting, payroll. third party revenue and collections, cashier services: travel, position management, and the Veterans Equitable Resource Allocation (VERA) program.

The incumbent is responsible for the application of the basic tenants of appropriation law and related decisions to Federal payments and accounting processes; provides advice to employees and management on financial procedures and internal controls to follow for all local fiscal functions to include accounting. travel, payroll processing. collection and other payment processes; and researches and resolves difficult fiscal questions. The incumbent is responsible for the accuracy, legality, compliance with regulations, and justification, of all financial transactions to include expenditure of all funds, vouchers, invoices, claims, and other requests for payment. As an appointed agency certifying officer, the incumbent is delegated unlimited and independent authority to authorize payments from agency funds. Payment authorizations are subject only to GAO post audit review. The incumbent is held personally liable to the Government for wrongful payments and may seek independent advance payment decisions from the Comptroller General.

MAJOR DUTIES include but are not limited to:

• Act as a financial advisor at the VA Medical Center, responsible for assisting the CFO with establishing and maintaining an integrated system of financial staff services which are vital to effective management control over, and evaluation of, station operations.
• Responsible for the application of the basic tenants of appropriation law and related decisions to Federal payments and accounting processes.
• Provide advice to employees and management on financial procedures and internal controls to follow for all local fiscal functions to include accounting, travel, payroll processing, collection and other payment processes.
• Responsible for fund maintenance of programs, appropriateness of expenditures, collection of funds, and ensuring the fiscal integrity of all financial records at the medical center.
• Develop necessary policies, procedures, and organizational structures required to fulfill the service line's mission.
• Incumbent plans and assumes full administrative responsibility for the development and direction of functionally disparate programs and physically dispersed staff.
• Perform all other duties as assigned.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Manage the resources and manpower functions for the organization.
• Oversee military personnel assignments.
• Serve as action officer and principles advisor between the organization and Civilian Human Resources Service Center.
• Plan and execute the administrative management program for the organization.
• Plan, organize, assign and supervise the work of one civilian and one military employee.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-9. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-9. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

• Provides administrative authority, guidance, and decision making to Medical Officer of the Day (MOD), Nursing Officer of the Day (NOD), and other similarly named Nurse and Medical positions in charge after hours, and all other clinical staff concerning administrative matters necessary for operation of the medical center during other than normal tours.
• Provides orientation and situational technical advice to physicians regarding VA policies and procedures.
• Assists medical center staff with medically related problems, including involuntary commitments, orders of protective custody, and management of unruly or severely disturbed patients.
• Performs for administrative matters as the MOD does for clinical matters, working as a team to carry out top management responsibilities during other than regular working hours.
• Directly intervenes with problems regarding patient activity, directing and advising clinical staff of appropriate administrative action.
• Assists in responding to emergencies, determines priorities and nature of action to be taken; authorizes services, supplies, and personnel; notifies authorities as situation dictates.
• Implements search plan for missing patients; informs next-of-kin of search status, as appropriate.
• Observes for safety, potential problems, and takes corrective action.
• Oversees determination of applicants' eligibility; obtaining income and insurance information for appropriate nonservice-connected applicants; counseling nonservice-connected veterans to determine ability to defray costs of medical care elsewhere.
• Acts as an advisory resource to all personnel assigned to other than normal tours of duty, such as medical clerks, telephone operators, file room personnel, admitting and clinic clerks and Contact Representatives.
• Maintains current bed inventory utilizing BMS (Bed Management System) software and ensures the accuracy of the program for national reporting purposes; obtains bed availability for treatment needs.
• Provides daily report/log of all activities occurring during tour of duty and briefs on-coming shift of pending events or the current status of any administrative issues.
• Conducts analytical studies on operational processes, issue topics, or related special projects as assigned. These may include access, consultations, travel, enrollment management, Medical Center Memoranda or Policies or other topics related to the flow of patient care related to health administration processes.
• Perform other duties as assigned.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Major Duties and Responsibilities include, but are not limited to the following:

• Provides assistance to team members in performing duties associated with the day-to-day operation of Nursing Operations.
• Managing all incoming and outgoing correspondence (with contract agencies and intermittent staffing vendors),
• Obtaining background information, formulating responses to routine and non technical inquiries,
• Routing correspondence of a technical nature to appropriate staff members within Nursing Operations
• Arranges, prepares for and attends department staff meetings. Takes minutes and prepares them for distribution.
• Reviews outgoing correspondence and reports prepared by Nursing Operations/Recruitment, ensuring proper format, and correctness of detailed information
• Establishes and maintains suspense control records on correspondence, recurring and non recurring reports, and other action documents, and follows up to ensure timely reply
• Assists in the planning, review, and reporting of data/statistical sets and retrieves computerized data
• Serves as the timecard keeper for all intermittent/contract nursing staff
• The incumbent serves as program support assistant in Nursing Operations-Staffing and Resources.
• Perform other duties as assigned

Major Duties and Responsibilities include, but are not limited to the following:

• Provides assistance to team members in performing duties associated with the day-to-day operation of Nursing Operations.
• Managing all incoming and outgoing correspondence (with contract agencies and intermittent staffing vendors),
• Obtaining background information, formulating responses to routine and non­ technical inquiries,
• Routing correspondence of a technical nature to appropriate staff members within Nursing Operations
• Arranges, prepares for and attends department staff meetings. Takes minutes and prepares them for distribution.
• Reviews outgoing correspondence and reports prepared by Nursing Operations/Recruitment, ensuring proper format, and correctness of detailed information
• Establishes and maintains suspense control records on correspondence, recurring and non­ recurring reports, and other action documents, and follows up to ensure timely reply
• Assists in the planning, review, and reporting of data/statistical sets and retrieves computerized data
• Serves as the timecard keeper for all intermittent/contract nursing staff
• The incumbent serves as program support assistant in Nursing Operations-Staffing and Resources.
• Perform other duties as assigned

• Utilize the Defense Civilian Pay System to collect, sort, post, update and review time, attendance and labor data for assigned personnel each pay period.
• Respond to non-technical requests for information regarding office functions, status of reports, duty status of office personnel, or other information available from files.
• Use a personal computer with word processing, spreadsheet software, and printing equipment to create, copy, edit, store, retrieve, and print a variety of standardized documents.
• Coordinate reservations, air, hotel, and rental reservations for personnel.
• Prepare travel orders for personnel based on availability of funds to cover travel costs.

• Prepare or ensure the preparation of military personnel actions.
• Advise supported units and personnel on military personnel and pay questions.
• Provide technical advice and guidance regarding pay accounts and complex pay actions.
• Research complex pay complaints.