Total 107 Administrative / Clerical job vacancies in Eglin AFB, Florida

As a IT Specialist (SYSADMIN), GS-2210-09/11, you will develop, modify, and test overall system backup and recovery strategies for assigned systems. Serve as a technical focal point for the installation and configuration of hardware and software on personal computers and for personal data assistants associated with assigned systems. Serve as a systems administrator responsible for planning, coordinating, modifying, implementing, and troubleshooting in order to meet customer needs. Serve as a technical focal point on multiple operating systems and computer platforms. Provide technical assistance and advice to personnel involved in system design, programming, database design, and modifying commercially developed software. Analyze, evaluate, and recommend hardware/software changes to various computer systems.

• You will perform clerical and/or administrative support work for an office and/or organization.
• You will prepare, edit correspondence using automated software and/or systems.
• You will coordinate travel arrangements or prepare travel documents using the Defense Travel System.
• You will schedule appointments or maintain a calendar for supervisor/others.

• Pathways Internship positions provide for development and training. Assignments become more responsible as incumbent increases knowledge and skills through work experience and academic training. At the full-performance level, you will be expected to:
• Use various types of office automation equipment and software to prepare correspondence, documents, and reports.
• Use database programs to input data and perform computations for administrative reports.
• Respond to or directs visitor/caller inquiries concerning a variety of substantive administrative and/or technical issues.
• Assist with the gathering, consolidating and/or summarizing of factual data for reports, studies and presentations.
• Perform routine administrative functions, such as, requisitioning and receiving of supplies, equipment, maintenance, etc.

Duties include, but are not limited to:

• Serve as a vital resource for the Inpatient Mental Health Nursing for all administrative duties, supply ordering, project management.
• Manage administrative and clerical needs for Nursing Inpatient Mental Health; initiates problem-solving techniques when problems/conflicts arise prior to presenting the information to Mental Health Nursing Leadership.
• Prepare reports by the collection of data at various increments such as weekly, monthly, quarterly, and annually in support of Nursing Leadership.
• Utilize Minimum Data Set (MDS) to pull various clinical-based data sets for required reports.
• Manage administrative and clerical needs for the Baker Act Coordinator.
• Assist the Baker Act Coordinators with reviewing legal documents and tracking.
• Cataloging nursing records throughout their life cycle in the MKR Medical Records Database.
• Assist the Inpatient Mental Health Nurse Manager in bi-annual testing of the Live Process system particularly prior to inclement weather.

Include but are not limited to:

• Maintains personal files.
• Composes correspondence.
• Routes correspondence to appropriate staff.
• Prepare responses for the supervisor's signature.
• Obtains and monitors the use of supplies, equipment, or services for the office.
• Interprets applicable guides, guidelines, operating policies, etc., pertaining to the work of the office.
• Arranges meetings and conferences including space, time, attendees, agenda and background material.
• Attends various meetings; takes notes during meetings, briefings; and prepares meeting minutes, etc.
• Advising and instructing secretaries and other clerical and administrative support as needed concerning general clerical and administrative procedures; correspondence and reporting procedures, etc.
• Completes other duties as assigned.

As a Lead Administrative Program Specialist at the GS-0301-13 some of your typical work assignments may include:

• Lead the team in identifying, distributing, and balancing workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization.
• Manage one or a number of operations-wide administrative support programs.
• Analyze and evaluate administrative procedures for the effective use of personnel and materials.
• Serves as the DSCU CATMS manager.
• Develop and communicate DSCU operations division budget requirements to the DSCU budget office and consolidates inputs for review by the DSCU CoS, Provost, and President.
• Provide guidance, assistance, and training to faculty and staff on the application of DSCU policies and procedures and how they apply to DoD, and DSCA policies and procedures for implementation.
• Conduct special projects and studies of internal organizations and management systems or issues that may directly impact senior leader's organizational structures and/or workflow.
• Ensure all DSCU Records Management, to include Share Drive and Share Point, and maintenance of files and records management system(s) are in accordance with DoD regulations.

• Assists in preparation of justification or personnel actions, timekeeper, training coordinator, procurement of office materials, travel, special meeting presentation preparation, assist with travel orders/vouchers, and property accountability.
• Receives telephone calls and visitors, discretely screening nature of call in order to determine those that should be referred to the supervisor or can be diverted to other contacts.
• Receives telephone calls and visitors, discreetly screening nature of cell to determine those that should be referred to the supervisor or can be diverted to other contacts.
• Utilizes office automation systems to use several types of software for various office needs.
• Processing procedures and function keys for performing a substantial range of functions within each software type.
• Receives and reviews all incoming mail and determines whether appropriate to call to attention of supervisor, to direct to branches, or to handle personally by presenting response in final form.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

• Performs basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensures adequate stock and operating supplies are maintained.
• Operates computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verifies receipts against invoices.

• Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification.
• Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Receives and screens all publications, regulations, and directives directed to the Commander and brings to the Commander's attention those elements affecting the Commander's area of jurisdiction; specifically indicating procedural changes and furnishing all related materials.
• Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Places both local and long-distance calls for Commander or staff personnel.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitments made at meetings and conferences by staff members.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.

• Supports flying training operations.
• Compiles and maintains records related to aircrew training and simulator utilization.
• Enters data and/or information into an automated system.
• Receives and directs telephone calls or visitors.

• Performs a variety of administrative and clerical functions in support of the activity to which assigned.
• Receives and reviews incoming documents for completeness taking or coordinating and tracking required action.
• Establishes and maintains offices files in accordance with regulatory guidance/procedures.
• Responds to customer inquires and complaints providing general information and assistance concerning office function, established procedures, etc.
• May be responsible for automated time and attendance processing .
• May perform a variety of complex typing.
• Performs other duties as assigned.

• You will participate in complex special projects, monitor activities or actions of the organization, and keep senior leadership properly informed of the highest priority items.
• You will ensure appropriate individuals are aware of actions requiring their attention and follow up to ensure actions are properly completed.
• You will identify problem areas within the program administration processes, makes recommendations, and assesses, revises policies and procedures to resolve issues.
• You will find ways to improve quality, timelines and efficiency of program management/administrative work.
• You will develop and work collectively with management on standard operating procedures (SOP’s), policy, and business rules, as applicable.

• Performs clerical and administrative work in support of the program.
• Assists in the Youth Center Programs.
• Monitors and manages the reception/front desk area.
• Assist USDA Food Service Monitor or alternate for the Youth Center Program.
• Uses office administrative software to create, format, edit, and print a variety of letters, reports, memos, and presentations.