Total 21 Administrative / Clerical job vacancies in D16 Upper East Coast, Bedok, Eastwood, Kew Drive

Responsibilities:

Assist operations by performing data entry into system and updating when needed

Willing to learn and familiarise the use of relevent programs and tools

Communicate effectively within the team

Filling of documents

Organise and maintain the use of office common area, being tidy

Maintaining the office equiptment and the supplies needed

Requirements:

Past experience are not required but would be benefitial

Proficient with Microsoft Office, mainly Word & Excel, or willing to learn on the job

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Responsibilities :

· Supports an SME organisation by assisting in designing and implementing policies, planning, designing, implementing, monitoring and refining administrative and operational processes for various functions and projects across all departments – administration, accounting, sales, human resource, information technology, technical support, regulatory affairs and warehousing and logistics.

Job Duties :

· Develops and implements company-wide operational processes and procedures.

· Oversees compliance with internal procedures

· Accomplishes human results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling and disciplining employees; developing training and growth opportunities.

· Provides regulatory support by collating data and information from product owners, communicating with regulatory authorities, administering licence/certificate applications and renewals.

· Ensures compliance with regulatory authorities in all areas of operations

· Handles periodic audits by regulators such as the Health Science Authority.

· Develops and implements policies to ensure a healthy, safe and pleasant working environment for all

· Develops information technology policies and processes

· Develops and implements environmentally-friendly and socially-responsible policies

· Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.

· Contributes to team effort by accomplishing related results as needed.

Job Description :

• Conduct hiring process which includes sourcing, screening, and interviewing potential candidates
• Plan and prepare recruitment report for reporting manager
• Assist with the onboarding of potential candidates
• Facilitating team bonding activities
• Representing the company and promote the products and services

What we offer :

• Positive work culture and environment with a young and dynamic team
• Monthly team bonding events
• Work hard, Play harder
• Opportunity to network and improve your interpersonal skills
• Learn how to better understand others
• Purpose driven career & Career Satisfaction

Benefits :

• Flexible schedule
• Promotion to permanent employee
• Opportunity to cross train to other company departments

Job Description :

• Assist in hiring process which includes sourcing, screening and interviewing potential candidates
• Assist in all company related events
• Assist in client servicing and customer service management
• Managing the director’s schedule
• Assisting in any admin or ad hoc duties as required

What we offer :

• Positive work culture and environment with a young and dynamic team
• Monthly team bonding events
• Work hard, Play harder
• Opportunity to network and gain different type of exposure
• Opportunity to improve your conversational skills with others

Benefits :

• Flexible schedule
• Professional development
• Promotion to permanent employee
• Opportunity to cross train to other company departments

Roles & Responsibilities

• Perform full office administrative duties, including receptionist duties and mail/courier handling
• Manage company vehicle matters (e.g., road tax, insurance policies, etc.)
• Monitor office supply inventory and maintain appropriate stock levels
• Scanning of Documents and Assist in Data Entry into ERP system
• Assist in organizing office events (e.g. Lunches, Birthdays, etc)
• Support Catering Sales Team
• Perform other ad-hoc duties as required

Knowledge and Skill Requirements:

• Minimum O Levels or 4 years of relevant experience in Administration
• Proficient in MS Office applications, including MS Word, Excel, and ERP software
• Good communication, organizational skills, and multitasking abilities
• Ability and willingness to work with all levels of the organization as a team

Job Information:

• Attractive remuneration commensurate with your experience and qualifications
• Many other benefits

To apply, please email your updated resume to us including the following:

• Expected remuneration
• Earliest availability

Please note that only shortlisted and successful candidates will be contacted. The remuneration offered will be commensurate with qualifications and relevant experience.

Job Summary

Please note salary will be pro-rated for part-time hours.

Vacancies with various hours

Salary – £13.88 to £15.43 per hour.

Are you a caring, compassionate and reliable person who is interested in supporting people in the local community? Then being a Home Carer could be just the job you are looking for.

This is an extremely rewarding role where you will be proud of the difference you make!

Our Care at Home Service, provides essential care to the most vulnerable in our communities, within their own homes. Successful applicants will provide a range of services, including personal care, meal preparation and management of medication. We provide extensive training on all areas of the role.

Working hours will be across a shift pattern of Early shifts (7:30 – 1.30pm) and Late shifts (4pm to 10pm) across a 7 day period including weekends. There are posts available across different shift patterns, Teams and geographical area up to 30 hours per week.

We offer competitive rates of pay, generous annual leave and other terms and conditions.

It is desirable to hold an SVQ level 2/ SCQF level 6 qualification. East Dunbartonshire Council will seek to support and fund successful applicants in achieving an SVQ2 qualification.

Our structure offers a career pathway for promotion for those who wish to progress within Adult Social Care.

It is preferable that you hold a full Driving Licence as for posts in some Teams this is essential. Care at Home Fleet Cars are available for use during shifts.

All successful applicants will be required to register with the Scottish Social Services Council (SSSC) within 6 months of starting employment. As part of the Local Authority pay deal you will not have to pay SSSC application or renewal fees.

PLEASE NOTE – Applicants should submit their application as soon as possible. The advert will be held open for an extended period and vacancies, which arise during this time, will be filled from this advert rolling recruitment.

For more information about the role and available posts please contact Donna Gibson Team Leader of the Care at Home Service, on 0141 578 2101.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with

screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Website

East Dunbartonshire Council

Proud member of the Disability Confident employer scheme

About Us:

Founded in 2017, Achievers Dream Learning Centre is a renowned Science and Chemistry Specialist Tuition Centre dedicated to helping students excel academically. Our NEA-approved Chemistry Laboratory, coupled with innovative teaching methods, has revolutionized the educational experience, fostering academic success for many students.

Job Opportunity:

We are excited to invite applications for the role of Admin Manager. This leadership position is essential for managing administrative operations, leading staff, and implementing strategic initiatives to enhance enrolment processes and overall Centre performance.

Key Responsibilities:

• Front Desk Operations: Lead the front desk team to ensure a professional and welcoming environment for all visitors. Oversee tasks including student registration, managing walk-ins, and addressing parent inquiries.
• Sales and Enrolment Management: Develop and execute strategies to attract and enrol new students. Engage with prospective families through various channels (phone, email, events) and provide detailed information on our programs. Manage the enrolment process, from registration to payment and scheduling.
• Centre Management: Oversee the Centre's daily operations, including staff scheduling, cleanliness, orderliness, and supply management. Implement and monitor operational policies and procedures.
• Team Leadership and Development: Manage and support administrative and front desk staff. Conduct probationary and performance reviews, provide feedback, and offer opportunities for professional growth. Train new staff on Centre procedures, systems, and best practices. Foster a positive work environment by encouraging and motivating staff.
• Customer Relationship Management: Build and maintain strong relationships with parents and guardians. Address their inquiries and concerns promptly and professionally, serving as the primary contact throughout their child's enrolment.
• Administrative Support: Oversee class scheduling, student record management, and report preparation. Coordinate with teaching staff to ensure smooth class operations and effective parent communication regarding student progress.
• Financial Oversight: Manage financial aspects related to enrolment and operations, including monitoring and reconciling payments, processing refunds, and overseeing budgetary considerations.
• Reporting and Analysis: Provide regular updates to the Centre Manager on operational issues, performance metrics, and staff performance. Analyze data to identify trends and opportunities for improvement.
• Collaboration: Work closely with the Teaching & Curriculum Team to ensure high-quality education and support. Promote teamwork and effective communication within the Centre.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey. We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team.

One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor’s degree in Business Administration, Education, or a related field.
• Proven experience in administrative and managerial roles, preferably in the education sector.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks effectively.
• Excellent leadership, communication, and interpersonal skills with a customer-focused approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Locations and Timings:

• Travel between our locations (Bukit Timah, Lorong Chuan, Kembangan) as per the roster schedule.
• Commitment to a work schedule of 3 weekdays and 2 weekends.

Why Join Us?

Be part of a dedicated team that values both professional excellence and personal well-being. If you are enthusiastic about making a meaningful impact and align with our team culture, we invite you to apply for the Admin Manager position today!

To Apply:

Please submit your updated resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!