Responsibilities:

• Excellent knowledge of Ms Office
• Reporting to HR & Finance Manager
• Prepare payment voucher, invoice, purchase order or any other document related
• Maintain confidentiality in all aspects of cilents, company and etc
• Ensure all admin documentations properly filed
• Perform any duty as assigned from time to time
• Prefer can start work immediately

Requirements:

• Possess at least SPM Level
• At least 1 year experience 
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.

*Required Possess Own Transport, Transport Allowance Given.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職責：

• 對 Office 女士有豐富的了解
• 向人力資源及財務經理匯報
• 準備付款憑證、發票、採購訂單或任何其他相關文件
• 對客戶、公司等各方面保密
• 確保所有管理文件已正確歸檔
• 履行不時指派的任何職責
• 最好能立即開始工作

要求：

• 至少擁有 SPM 級別
• 至少1年經驗
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。

*需要擁有自己的交通工具，給予交通補助。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

Job Responsibilities:

• Handle the administration of HR processes including recruitment process

• Resolve communication issues, support a positive work environment, arrange and streamline employee workflows.

• Support in handling employee disciplinary and performance management and ensure adherence to company and HR policies.

• Organize office events, training sessions and professional development programs for employees.

• Support payroll processing and update to system (e.g. EPF, SOCSO,EIS, LHDN, HRDF)

• Maintain HR records, prepare reports, and handle routine matters with government departments.

• Handle general administration duties and support to the various departments (e.g. preparing invoices, filing)

Job Requirements:

• Minimum Certificate/Diploma in any field

• At least 2 years of experience in HR and administrative roles.

• Familiar with HR software and labor laws.

• Strong communication and organizational skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Able to write & speak in Mandarin, English & Malay and proficient in spoken Mandarin is an added advantage

Benefit：

• EPF | SOCSO | EIS

• Medical claims , Check up , Dental care

• Staff Purchase for Optical Products

• Attractive bonus

• Staff Welfare

• Career growth opportunities

⭕ 5.5 Days / week

⭕ 9am-5.30pm

⭕ Work at Taman Sentosa, Johor

Interested candidate, please email your resume to hr@eyesmate.com.my

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

職務說明：行政助理

主要職責：

一般行政支援：

• 協助維持辦公室組織和清潔。
• 管理辦公用品，包括庫存檢查和下訂單。
• 協助歸檔、影印和掃描文件。
• 以專業的方式接聽和轉接電話和電子郵件。
• 迎接並協助訪客，確保獲得正面的體驗。
• 安排約會、會議並維護行事曆。
• 準備和編輯報告、簡報和信件。
• 使用人事、財務和其他資料更新記錄和資料庫。
• 協助策劃和組織公司活動、會議和活動。
• 協助協調後勤，包括場地、材料和餐飲安排。
• 為人力資源部門提供行政協助
• 協助研究、彙編資料和準備報告文件。
• 參與並支持主管指派的任何臨時專案或任務。

要求：

• 候選人必須至少獲得任何領域的 SPM 或文憑/高級/高級/研究生文憑。
• 熟練使用 Microsoft Office（Word、Excel、PowerPoint）。
• 較強的口頭和書面溝通能力。
• 出色的組織能力和對細節的關注。
• 能夠獨立工作並作為團隊的一部分。
• 專業的態度和外表。

津貼和福利

• 員工股權
• 佣金和獎金
• 醫療保險
• 事假
• 開放文化
• 個人發展機會

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Sales Admin Support Executive

Job Description

1. Assist the Sales Manager in preparing proposals, PowerPoint presentations, quotations, and other related documents.
2. Follow up on proposals sent to clients and update the client database accordingly.
3. Coordinate with clients after sales confirmation to gather artwork materials and other necessary inputs.
4. Liaise with internal teams to ensure timelines are met and orders are delivered promptly and accurately.
5. Perform other ad-hoc duties as assigned.

Qualifications & Other Requirements

• Minimum GCE O-Level, Nitec, or Higher Nitec.
• At least 2 years of relevant experience in a similar role.
• Meticulous and proficient in Google Workspace and Microsoft Office (Excel, PowerPoint, etc.).
• IT-savvy, with knowledge of Canva as an added advantage.
• Willing to learn, possess a good attitude, and demonstrate responsibility.
• Strong interpersonal and communication skills.
• Team player who collaborates well with others.
• Fluent in spoken English and proficient in writing.

Position Overview:

We are seeking a detail-oriented and proactive Admin Assistant (Operations) to join our dynamic team. This pivotal role is responsible for overseeing warehousing operations, managing inventory levels, and addressing product-related issues to ensure seamless operations between our warehouse and retail outlets. The ideal candidate will demonstrate exceptional organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Warehouse Operations Management:

1. Oversee and execute stock transfer processes, ensuring the accurate and timely movement of products within the warehouse and to retail locations.
2. Address product issues promptly, such as damages reported by retail partners, and coordinate effective solutions, including product returns or replacements.
   

• Loading and Unloading:

1. Assist in loading and unloading inventory during inbound and outbound shipments, adhering to established safety and operational protocols to minimize risk.
   

• Inventory Control:

1. Monitor and track stock requests from retail partners, proactively fulfilling orders to maintain optimal inventory levels and ensure product availability.
2. Conduct regular audits to reconcile stock levels in the inventory management system with actual inventory in both the warehouse and retail locations.
   

• Warehouse Maintenance and Support:

1. Ensure the warehouse is maintained with a clean and organized layout that promotes operational efficiency.
2. Oversee the preparation of products for retail delivery, including specific tasks such as boiling, packaging, and arranging deliveries for items like herbal eggs.
   

• Collaboration and Communication:

1. Work closely with the operations team and supervisors to identify areas for improvement and streamline processes.
2. Communicate effectively with retail partners to address any inventory concerns and ensure customer satisfaction.
   

• Additional Responsibilities:

1. Perform other tasks as assigned by the supervisor, demonstrating a flexible approach to support team objectives and operations.
   

Qualifications:

• High school diploma or equivalent; experience in operations, logistics, or warehousing preferred.
• Fresh Graduate are Welcome
• Strong organizational skills with a keen eye for detail and accuracy.
• Ability to manage multiple tasks efficiently and meet deadlines in a fast-paced environment.
• Proficient in inventory management systems and basic computer application
• Excellent communication skills, both verbal and written, with a focus on problem-solving.
• Physical ability to lift and move products as required.

Working Conditions:

• This position may involve physical activities such as lifting, bending, and standing for extended periods.
• The role requires flexibility to adapt to a dynamic work environment and varying operational demands.

Why Join Us?

At Lo Hong Ka Health Care Pte Ltd, we value our employees and foster a collaborative work environment that encourages professional growth. Join us in our mission to deliver exceptional products and services to our customers while being part of a dedicated team.

Key Highlights

• Great exposure to the government sector
• Nearest MRT: Outram Park
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $3,100 per month
• Contract Duration: 8 months

Key Responsibilities

Monitoring and Tracking:

• Tracks and monitors organization's divisions’ work plans and preventive health work streams.
• Ensures milestones and deliverables are met for workplans.

Support for Planning and Strategic Operations (P&SO):

• Assists in implementing preventive health prototypes and pilot projects.
• Provides operations, administrative, and coordination support, including

Communication Design & Event Organization:

• Organizes YPS events such as town halls and fireside chats with leaders.
• Handles logistics like sourcing venues and managing program arrangements.
• Designs physical and electronic communication materials to support YPS communications.
• Creates content such as EDMs and online communications.

General Administrative Duties:

• Plans and coordinates meetings, books or adjusts meeting rooms.
• Liaises with IT support for meeting preparation, including refreshments.

Key Requirements:

• ONLY SINGAPOREAN
• Degree in any related field.
• Experience in administrative/secretary will be a bonus!
• Experience in strategic planning in government sector will be a huge plus!

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

• Mon-Fri 10am – 7pm
• $4000 -$6000
• Location: Chinatown
• Attractive benefits

Job Description:

ULTRA TECHNOLOGY is seeking a dependable individual to fulfill the role of a Personal Assistant, offering personalized secretarial and administrative assistance in an efficient and timely manner. The successful candidate will work closely with a director, undertaking diverse tasks associated with their professional life and communication, maintaining an organized workflow.

Responsibilities:

• Serve as the primary liaison between Director and both internal and external clients
• Screen and redirect phone calls and distribute various forms of correspondence
• Handle requests and inquiries in a suitable manner
• Organize and manage the Director’s calendar, scheduling meetings and appointments
• Arrange travel plans and accommodations
• Take dictation and minutes during meetings
• Procure office supplies from appropriate sources
• Create reports, presentations, and briefs
• Develop and maintain an efficient filling system for office documents

Requirements

• Proven work experience as a Personal Assistant
• Proficiency in MS Office
• Knowledge of office management systems and procedures

Key Responsibilities:

Giro Deduction and Administration Responsibilities:

• Keep good record of all GIRO documents and filing
• Collaborate with internal departments for vendor registration form submission and other forms as required by clients
• Proactively follow-up with corporate clients and relevant departments to ensure GIRO application is successful
• Generate and maintain deduction schedules using the latest data and approved lists.
• Enter GIRO deductions into the bank portal for each corporate client.
• Prepare and provide deduction details in a format suitable for robotic process automation (RPA) for monthly application in the system.
• Send deduction breakdowns to corporate clients.
• Ensure all GIRO deductions are correctly applied in the system.
• Monitor and resolve discrepancies in GIRO deductions, addressing over-deductions or under-deductions due to corporate cap limits.

Refund Administration Responsibilities:

• Verify refund lists against system records to ensure accuracy and check for outstanding balances before processing refunds.
• Apply refund transactions in the system.
• Correct discrepancies in credit notes by issuing debit notes and creating accurate credit notes.

Admin fee payment responsibilities:

• Populate admin fees based on approved listing provided by operation team
• Collaborate with relevant departments to ensure data is accurate and up-to-date
• Process admin fee payments in a timely and accurate manner
• Verify payment details and ensure all transactions are correctly recorded in financial systems
• Resolve any discrepancies or issues related to admin fee payments promptly
• Preparation and sending of payment advice with accurate breakdowns to clinics for admin fee payments made

Other responsibilities

• Accounts Receivable receipts application into financial systems based on payment advices provided by corporate clients
• Assist in other finance operations as required and any other ad-hoc duties as assigned

Requirements:

• Organized and meticulous to maintain accuracy in documentation
• Ability to work independently and high adaptable to changes in a fast-paced environment
• Proficiency in Microsoft Excel and Microsoft Outlook

• Order processing (GR and GI in SAP and WMS)
• Liaise and coordinate with customers.
• To perform daily/monthly/quarterly cycle count.
• Assist others when needed.
• Some physical work may be needed.