Total 94 Administrative / Clerical job vacancies in Buffalo, New York

• Serves as the Corps of Engineers Financial Management System (CEFMS) point of contact for the Safety and Occupational Health Office.
• Serves as an expert by providing personnel assistance in processing Purchase Requests and Commitments within the automated system.
• Serves as a liaison between the Safety and Occupational Health Office and the Finance Office in assuring that all CEFMS data is processed correctly and in a timely manner.
• Attends meetings, as required, to receive all updated information on CEFMS and provide guidance to all other employees in the Safety and Occupational Health Office.
• Prepares time sheets and labor reports using the Corps of Engineers Time, Attendance, and Labor (CETAL) system in CEFMS.
• Serves as Human Resources point of contact for the office, working with supervisors in initiating personnel actions, training requests/actions, incentive awards, providing advisory service for benefits, pay issues, leave, etc.
• Works with delegated Hand Receipt Holder for the assigned Safety and Occupational Health Office to insure property is accounted for and utilized in the office and the field.
• Assures control of inventory and conducts periodic surveys to assure that all property is accounted for assures completion of required records.
• Receives visitors and callers to the Safety and Occupational Health Office involving inquiries concerning a variety of substantive administrative and/or technical issues.
• Assists supervisor and other technical/professional personnel with preparation and editorial assistance on technical reports, technical papers, and articles.
• Receives and distributes Safety and Occupational Health Office mail.

As a Administrative Support Assistant your duties will include but are not limited to the following:

• Use accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports.
• Prepare, review, and edit outgoing correspondence for procedural accuracy, clarity, general policy, conformity, and factual correctness using a computer and word processing software program.
• Communicate time and attendance/leave and human resources information to a variety of individuals within an office.
• Use automated software to make travel arrangements, prepare authorizations and vouchers.

• Operates electronic cash register and credit card machine.
• Provides excellent customer service while ringing up food items. Inform customers of total amount due. Receives cash and/or credit card from customer, examines for validity and genuineness, and provides correct change.
• Provide basic and routine information to customers concerning dining facility procedures and policies.
• Performs cash counts before opening the cash register and after closing this cash register.
• Safeguards money and keeps cash locked except when making change.
• Reconciles total cash in the cash drawer with end of day sales receipts.
• Completes accountability documentation, make cash deposits, and turns in collection reports. Checks and verifies meal tickets from customers.
• Reports discrepancies to supervisor and the Finance Department.
• Fill and replenish condiments, eating utensils, cups, napkins, beverages, and prepackaged food items in the cafeteria based on set par levels.
• Completes inventory procedures.
• Maintain order and cleanliness of cafeteria and dinning rooms.
• Assist with opening and closing of cafeteria and dining room.
• Performs other related duties as assigned.

• Serves as Supervisor and Chief of SIO Administrative Support Team responsible for plans, develops, and directs applicable deadlines, projects, and overall work to be accomplished.
• Interprets policies and regulations to ensure compliance with policies and procedures; integrates and coordinates work with other functions and programs as necessary; and resolves conflicts.
• Develops, initiates, and implements administrative policies and procedures for assigned areas of responsibility for administrative and management support.
• Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.
• Plans and directs the Strategic Integration Office Administrative Support Team operations.

• Serves as Supervisor and Chief of SIO Administrative Support Team responsible for plans, develops, and directs applicable deadlines, projects, and overall work to be accomplished.
• Interprets policies and regulations to ensure compliance with policies and procedures; integrates and coordinates work with other functions and programs as necessary; and resolves conflicts.
• Develops, initiates, and implements administrative policies and procedures for assigned areas of responsibility for administrative and management support.
• Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.
• Plans and directs the Strategic Integration Office Administrative Support Team operations.

As a Administrative Support Assistant your duties will include, but are not limited to, the following:

• Use accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports.
• Prepare, review, and edit outgoing correspondence for procedural accuracy, clarity, general policy, conformity, and factual correctness using a computer and word processing software program.
• Communicate time and attendance/leave and human resources information to a variety of individuals within an office.
• Use automated software to make travel arrangements, prepare authorizations and vouchers.

The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a Program Support Assistant, you will:

• Assist the Branch Chief, servicing and technical staff in matters pertaining to the Federal Claims Collection Act of 1966, as amended; the Debt Collection Act of 1982, and the Debt Collection Improvement Act of 1996.
• Act as the control point for servicing and technical staff in coordinating and tracking actions initiated and completed by maintaining the appropriate tracking, follow-up, and suspense registers, logs and reports.
• Compose routine letters and memos to program participants and other HUD offices as directed.
• Prepare narrative and statistical reports concerning activities undertaken on a daily, weekly, monthly, quarterly, fiscal year end, calendar year end and cumulative basis.

The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an Program Support Assistant, you will:

• Assist the Branch Chief, servicing and technical staff in matters pertaining to the Federal Claims Collection Act of 1966, as amended; the Debt Collection Act of 1982, and the Debt Collection Improvement Act of 1996.
• Act as the control point for servicing and technical staff in coordinating and tracking actions initiated and completed by maintaining the appropriate tracking, follow-up, and suspense registers, logs and reports.
• Compose routine letters and memos to program participants and other HUD offices as directed.
• Prepare narrative and statistical reports concerning activities undertaken on a daily, weekly, monthly, quarterly, fiscal year end, calendar year end and cumulative basis.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Position responsibilities include:

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Duties include but not limited to:

• Interpret regulations & directives, analyzes impact on the Service and assures development of internal methods, procedures and controls.
• Provide support to the Chief of Social Work, and subordinate staff on policies and procedures relative to the Medical Center.
• Plan, analyze and implement administrative support functions for staff.
• Perform analysis/evaluation of operation, programs & system processes.
• Obtain, organize, file and retrieve data for reports, briefings & presentations.
• Initiate monthly/quarterly requests to maintain the Social Work Emergency Welfare Fund.
• Review fiscal reports and resolves discrepancies, assuring all expenditures are properly authorized and documented.

• Serves as timekeeper for ED medical staff and assigned personnel. Keeps time records for contractors and submits records for payment.
• Ensures requisition and purchase orders for contractors are completed in an accurate and timely manner.
• Handles personal matters for a large number of temporary paid and volunteer personnel, including housing and meal arrangements, identification badges, and parking permits. Assists in recruitment and interview processes.
• Responsible for travel arrangement.
• Types and composes complex correspondence.
• Position functions as staff assistant to Chief of Emergency Medicine, Deputy Chief of Emergency Medicine and SuperTrack Supervisor.
• Receives calls and records data on complaints.
• Maintains calendar and schedules appointments.
• Evaluates, organizes, and implements office procedures.
• Orders and stocks office and other supplies.
• Develops work schedules for civil service, commissioned officer and other medical staff assigned to the Emergency Department.
• Oversees scheduling with NNMC staff psychologist services.
• Cross-covers secretarial duties for the Clinical Director and Ambulatory Care Director.
• May be called to the hospital during internal or external disasters to assist with medical records, recording, communications, direction of patients, and interaction with other involved agencies.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• Review payments and claims to ensure compliance to NUS & Grantors' guidelines.
• Administer the grants in timely manner.
• Assist Principal Investigators on grant variations, extensions and other change requests.
• Assist in submission of progress and final reports.
• Monitor and keep track of the expenditures of the grants awarded.
• Assist in preparation and submission of grant related financial reports.
• Perform finance-related tasks such as fund management, preparation and analysis of financial statements for audit and reporting to relevant agencies on grants’ matters.
• Liaise with relevant government authorities and other departments on grant related issues.
• Assist in management reporting, monitoring expenditure, cash flow and tax related to grant matters.
• Ensure compliance to applicable standards, policies and procedures including Singapore Financial Reporting Standards.
• Liaise with external auditors on the year end closing.
• Any other finance duties assigned from time to time.

Requirements

• Diploma / ACCA / Bachelor Degree

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activiti