Total 363 Administrative / Clerical job vacancies in Austin, Texas, United States of America

As the General Supply Specialist, you would assist in the planning and directing of distribution and storage activities for all property and equipment for the entire VACO Campus.

Responsibilities and duties include but not limited to:

• Provides supporting data analysis for operational decisions about the distribution facility, storage space, material handling equipment, and related operating requirements; creates Warehouse layout plans.
• Assists in directing distribution, establishing deadlines, and planning work assignments.
• Monitors work in progress and take corrective action to overcome delays and bottlenecks.
• Works and communicate very closely with VACO campus administration/staff offices, Office of Administration (OA) Space and Renovation, and Resource Management and Facilities Management Service to ensure that scheduled jobs are completed promptly, safely, and efficiently as possible.
• Supports the Warehouse Team Lead in planning budget requests, staffing needs, work requests, internal controls, and processes receiving reports for accuracy, in addition to performing Data Quality Check on all inbound and outbound asset reports processed to support VACO operations.
• Assists in coordinating and assigning work to individuals and provide technical direction in accomplishing complex work steps, tasks, and processes.
• Trains staff in proper work methods and procedures IAW the SOP, use of tools and equipment, and OSHA safe practices.
• Trains the warehouse staff in the proper preparation and execution of necessary forms such as shipping and receiving documents, work schedule feedback sheets, and others.
• Updates and manages the Warehouse customer service SharePoint site to confirm all service requests are assigned, completed, and closed.
• Ensures handling containers and repacking freight and components from broken or damaged containers meets transportation guidelines.
• Performs periodic independent systems evaluations and develop recommendations for distribution system improvements based on a thorough, comprehensive study and analysis.

The purpose of the position is to plan, develop, evaluate and advise on public health program policies through collaboration with other organizations or agencies. The incumbent provides direct staff support to the Division Director by responding to requests for information, including archival information, special analyses, participation in special projects (both short- and long-term), and collaborative assignments with other Divisions within and outside of ASPE. The incumbent analyzes, reviews, edits, and writes a variety of documents and represents ASPE/BHDAP on various internal and external committees, workgroups and task forces, and meetings.

The purpose of the position is to plan, develop, evaluate and advise on public health program policies through collaboration with other organizations or agencies. The incumbent provides direct staff support to the Division Director by responding to requests for information, including archival information, special analyses, participation in special projects (both short- and long-term), and collaborative assignments with other Divisions within and outside of ASPE. The incumbent analyzes, reviews, edits, and writes a variety of documents and represents ASPE/BHDAP on various internal and external committees, workgroups and task forces, and meetings.

Desirable experience/identification of candidate: Strong background in IT customer support, consulting services and project management. It is preferred that the incumbent has relevant experience in cloud technology and artificial intelligence.

As a Supervisory Information Technology Specialist (CustSpt), you will use your knowledge of and experience with the Office of the Chief Information Officer to optimize business results and customer experience by:

• Coordinating all managerial functions of a centralized help desk.
• Providing leadership and managerial direction to subordinate staff responsible for the delivery of IT customer support services.
• Providing expert planning for the installation and implementation of new systems, upgrading IT operations, and defining of post- implementation support requirements.
• Leading, planning, designing, developing, and facilitating projects and assignments in a variety of areas that have a significant impact on the delivery of IT customer support.

The incumbent of this position serves as a Budget Analyst with responsibility for performing routine budget analysis functions in assigned areas. The incumbent participates in funds control supporting the Budget Manager in the formulation, presentation, and execution of the organization's budget. Work may be performed in any segment of the normal range of budget administration work performed by the organization, including budget formulation, budget presentation-enactment, or budget execution. The incumbent prepares funding requests relating to budgetary allowances, intra-departmental delegation of authority and interagency transfer requests in accordance with pertinent laws and regulations.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an FINANCIAL ANALYST, you will:

• Perform financial analyses and evaluation, and is responsible for planning, organizing and independently completing duties on assigned projects which are complex and are above average difficulty.
• Review new applications, grantee performance reports, financial documents, requisitions, amendments, grant documents, etc., for compliance with CPD Program regulations, Federal Management Circulars A-102, A-87, A-il0, A-122, A-I33, Part 85; applicable instruction memos from Headquarters Offices; and any amendments to these materials that may be issued.
• Maintain financial status records and be well versed in all aspects of financial management systems grantees use to receive HUD funds and report their utilization, including IDIS. The incumbent is expected to use and monitor the IDIS system to determine grantee compliance and program financial management practices. The incumbent is expected to thoroughly familiar with the IDIS system and to provide technical assistance to grantees in implementation and maintenance of the local system.
• Complete compliance monitoring may include risk analysis, on-site or remote review, and written reports which include findings and recommendations.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an FINANCIAL ANALYST, you will:

• Perform financial analyses and evaluation, and is responsible for planning, organizing and independently completing duties on assigned projects which are complex and are above average difficulty.
• Review new applications, grantee performance reports, financial documents, requisitions, amendments, grant documents, etc., for compliance with CPD Program regulations, Federal Management Circulars A-102, A-87, A-il0, A-122, A-I33, Part 85; applicable instruction memos from Headquarters Offices; and any amendments to these materials that may be issued.
• Maintain financial status records and be well versed in all aspects of financial management systems grantees use to receive HUD funds and report their utilization, including IDIS. The incumbent is expected to use and monitor the IDIS system to determine grantee compliance and program financial management practices. The incumbent is expected to thoroughly familiar with the IDIS system and to provide technical assistance to grantees in implementation and maintenance of the local system.
• Complete compliance monitoring may include risk analysis, on-site or remote review, and written reports which include findings and recommendations.

CSEMO Policy and Programs provides executive human resources (HR) services to VA staff offices, VHA,
VBA, and NCA organizations and is responsible for a wide range of activities that support and promote.
the Senior Executive Service (SES) across the Department. This includes executive policy, employee.
relations, performance management, pay and leave administration, and benefits. Counseling; coordination of the Performance Review Board (PRB); coordinating executive. programs implementation; and providing personnel operations technical advice and assistance to VA and CSEMO leadership, members of the Executive Resources Board (ERB), and executives in VA administrations and executive staff office.

The major duties and responsibilities include, but are not limited to:

• Provides guidance, consultation, advice, and assistance to management on all aspects of employee relations.
• Provides situational analysis involving moderately complex employee relations matters to determine appropriate corrective action.
• Proposes courses of action to resolve problems based on knowledge and interpretation of administrative case law, regulations, policies, and judgment.
• Provides situational analysis involving very sensitive, complex and controversial employee relations matters to determine appropriate corrective action.
• Prepares cases and serves as technical advisor to management.
• Adjudicates employees of their rights.
• Analyzes grievances, appeals, and complaints to identify systemic problems and recommendations.
• Individually or as a team member, conducts special studies or surveys and makes recommendations.
• implement human resources management of such programs, including guidance and participation in and/or conduct of training programs.
• Writes supplemental guidelines which interpret and implement regulations related to various human resource management programs.
• Continually evaluates the effectiveness of human resource management programs and modifies or develops new procedures to assist management programs to satisfy the goals of VA.
• Reviews and forwards completed SF-52s and its documentation as required.
• Adjudicates suitability cases

• Provides executive leadership and direction in the formulation, development, and execution of assigned OSHA-related program functions that are carried out by subordinate employees working under the supervision of Office Directors in the following offices: Office of Management Operations, Office of Training and Education, Office of Financial Management, Office of Technology Assistance, and the Office of Audit.
• Develops goals and objectives that integrate organization, resource management and financial management objectives. Establishes, revises, or reviews OSHA policies, procedures, mission objectives, and organization design for the staff, as necessary to eliminate work problems or barriers to mission accomplishment, promote team building, implement quality improvements, or in response to concerns with regulatory compliance and/or customer requirements.
• Participates in establishing, revising, and updating agency policy and plans for the accomplishment of OSHA administrative programs, and providing advice concerning the implications of major administrative program decisions and recommendations which affect the needs and priorities of national and field components and of participating state-plan states.
• Provides advice on the assigned administrative and management programs and overall agency concerns related to proposed legislation, major changes in OSHA program policies, long-term planning, major reorganizations, significant reprogramming requirements and similar matters, all of which affect DAP responsibilities.
• Maintains working relationships with entities outside OSHA, such as administrative officers in other DOL subagencies and other federal agencies, academic, State plan and consultation partners through grants oversight and management, and stakeholders and interested members of the general public to promote the agency's programs and available services.

The RE functions include supporting the Senior Resident Engineer (SRE) by participating in design management with the CFM Project Manager (PM) and VA Medical Center (MC) stakeholders; and when applicable, monitoring various ongoing construction activities and schedule for conformance with contract requirements. The major duties and responsibilities include, but are not limited to:

• Overseeing civil, structural, mechanical, electrical, or architectural aspects of construction.
• Supporting processing of easements, pertinent deeds, local code requirements, and restrictions.
• Participating in the coordination of utility service tie-ins and outages to minimize disruption to ongoing operations.
• Interacting with the CFM PM and Schedule Consultant to help determinate recovery of lost time due to unanticipated events [e.g., weather, delays in material shipments, unanticipated site work problems, etc.].
• Coordinating with local stakeholders and VA Central Office staff.
• Recommending solutions to resolve unusual or unique problems related to hospital design or unanticipated issues occurring during the actual construction of facilities.
• Identifying potential construction related issues to the SRE.
• Reviewing comments from other professionals in a formal response to Architect Engineer (A/E) firms when necessary.
• Interpreting drawings and specifications for the contractor.
• Administering on-site construction and monitoring coordination of work.
• Coordinating commissioning activities for their area of assignment.

The Management and Program Analyst:

• Under the direction of the Associate Director, Equity and Access Division, analyzes and evaluates the effectiveness of program operations and develops recommendations to be considered by the appropriate operating components.
• Analyzes, evaluates, performs and improves efficiency of various internal administrative operations including, but not limited to services supporting procurement and contract management, project management and tracking, and correspondence management.
• Provides technical assistance, reviews and develops draft reports, conducts research, reviews and develops civil rights policies and procedures, and collaborates on civil rights and equal employment opportunity programs and initiatives. Assists the Associate Director and other analysts in the Division in the management of priority reporting requirements by reviewing and assessing regulatory reporting requirements and deadlines to ensure that all Equal Employment Opportunity Commission (EEOC), Department of Justice (DOJ), Congressional, and other federal regulatory reporting requirements are met on a timely basis. Assists in the preparation of relevant reports and submissions to meet these requirements.

The DOCR is seeking a highly motivated, self-reliant, and collaborative individual.  The ideal candidate must have an interest in equity and inclusion. Excellent organizational and written and oral communication skills are essential to success in this position.

• Manages Global Messaging Center infrastructure and program for diplomatic messaging platforms, official records systems, and cross-domain transfer services, in accordance with Department of State policies, security standards, and technical procedures
• Directs Branch mission activities supporting IT operational maintenance, monitoring, customer service and message analysis, including various facility and infrastructure support activities across multiple shifts.
• Develop and Direct Tier 2 Incident Management program, ensuring efficient resolution of complex technical issues, timely escalation of unresolved incidents, and consistent adherence to service level agreements (SLAs).
• Formulates and implements departmental policies, guidance, and operational procedures to address a wide range of IT related issues.
• Ensures that the organization strategic plan, mission, vision, and values are communicated to the branch employees and integrated into the team strategies, goals, objectives, work plans, work products, and services

Major Duties Include (but not limited to):

• Responsible and accountable for staff managing leasing program activities, and ensures compliance with laws, policies, regulations, and acceptable practices in overseeing the planning, evaluating, budgeting, controlling, and assuring acquisitions, management, and lease construction as well as program quality assurance.
• Advises and counsels the Associate Executive Director on any lease program matter and incumbent's judgement is accepted as authoritative in the interpretation and application of laws, policies, and procedures affecting and effecting leasing activities.
• Exercises staff supervision, coordination, and review over real leasing activities.
• Reviews work of staff for technical adequacy, priorities, and conformance with laws, policies, and procedures.
• Interprets agency objectives into specific procedures, policy, and plans and ensures their consistent application.
• Supports congressional testimony through prioritizing real property programs and funding consistent with approved documents and VA mission priorities.
• Participates as senior leasing engineer representative on regional task forces, non-federal task forces, and committees as needed.
• Coordinates projects that require solving complex legal and construction issues, determining financial requirements, rendering decisions that affect the timing, and providing the most favorable terms for the Department.
• Interprets federal and state laws that govern leasing and the impacts of area local laws, ordinances, and regulations regarding construction, safety, and licenses or permits to do the business as they relate to leasing.
• Supervises all aspect of work of the assigned programs and develops performance standards, evaluates performance, and where appropriate recommends rewards.
• Identifies developmental and training needs of subordinates and makes provisions for meeting these needs.
• Provides technical oversight and coordination of assigned programs and activities and develop Quality Control (QC) plan for the assigned programs, projects, and activities.
• Develops procedures for assuring compliance with QC plans while certifying that leases and other documents comply with QC plan in accordance with delegated authority; and certifies that other actions being forwarded to higher authorities comply with this plan.

Major Duties (include but not limited to):

• Primary purpose of position is to function as the lead manager and implementer of patient safety policies and activities develop by the National Center for Patient Safety (NCPS)
• Serves as senior staff advisor to the Director, Office of OSH
• Assures that policies and programs are properly coordinated with other VA components and other government agencies, and keeps the Director fully informed of program issues affecting VA
• Maintains a comprehensive and current knowledge of the Department of Labor's Occupational Safety and Health Administration (OSHA) rules, regulations, standards and/or Federal Employee's Compensation Act (FECA)
• Coordinates activities of the Under Secretaries, Assistant Secretaries, and other key officials within the Department by serving as SME, troubleshooter, and negotiator
• Keeps Director apprised of and identifies problems either actual or anticipated, communicates with the representatives of the Under Secretaries and Key Officials involved and provides other consultative assistance
• Ensures development of specific milestones and evaluation procedures that permit monitoring and control of program functions, and ensures effective responses to changes in program priorities
• Assists in developing and implementing nationwide OSH and Worker's Compensation (WC) plans, policies, and programs contributing to the accomplishment of Department's strategic plans
• Assists with WC education or develops and conducts a comprehensive safety education program through formal training sessions, supervisor-employee discussions
• Consults and maintains liaison with other WC and/or OSH personnel such as industrial hygienists to resolve occupational health hazards; civil engineers regarding alterations of building; National Safety Council specialists to become familiar with the latest safety techniques and protective devices
• Develops and revises WC and/or safety and OSH instructions, rules, and regulations applicable to a wide range of medical facility operations systems and equipment; seeks cooperation of supervisors to improve WC program management and/or to eliminate unsafe working conditions and mechanical risks
• Plans and carries out surveys evaluating medical facility operations; prepares survey reports that identify where WC program management can assist with improving conditions
• Performs as a management consultant and represents the Director with Offices within the Department of Labor, especially OSHA and the Office of WC Programs (OWCP)