Total 3 Administrative / Clerical job vacancies in Atlanta

As a Secretary (OA) your duties will include but are not limited to the following:

• Plans, coordinates, and directs the management and the administration of the Regional Director's staff. The incumbent devises and implements effective methods to handle work details efficiently and accurately. Develops necessary plans for the office and procures materials necessary for smooth office operation. The Regional Director and Deputy Regional Director set the work schedules and deadlines to be met, with input from the incumbent.
• Supports Regional Director and Deputy Regional Director's efforts to provide guidance, coordination, and direction, both orally and in writing, to the assistant regional directors, regional supervisors, lead secretaries, and other key staff in Washington and the Region, to assure consistency and routine interaction between activity support staff and the implementation of policy and standards.
• Plans numerous and changeable itineraries and commits travel arrangements for the Regional Director, Deputy Regional Director, and Chief of Staff. Prepares necessary travel authorizations and vouchers.
• Schedules and denies meeting commitments for the Regional Director/Deputy Regional Director with the White House, state representatives and officials, other Federal agencies, congressional representatives, and private groups, using judgment as to the appropriateness of Regional Director/Deputy Regional Director involvement.
• Actively participates in Regional meetings and records, as required, documentation of information conveyed, actions taken, decisions made, and/or assignments given. Prepares, edits, and distributes meeting notes.

The Administrative Officer:

• Communicates and responds timely to internal and external request.
• Works closely with staff and recipients and be responsive to their needs.
• Is efficient in the use of Microsoft suites including excel.
• Manages administrative budgets and Provides some guidance and assistance to regional management officials to ensure that regional personnel programs are administered in accordance with established policies and procedures.
• Controls, liquidates, and executes the regional budget, using obligating documents including travel orders and vouchers, training requests, purchase orders, etc.

The ideal candidate has experience in working closely with customers and helping meet the needs of the organization and have demonstrated experience performing administrative functions including office services management, policy, and procedural analysis, contracting and procuring supplies and services and general administrative support.

Job Description

OES Equipment, a part of the DPR family of companies, is a fast-paced supply and rental equipment company in the construction industry. We are looking for a detail oriented Administrative Assistant to assist our sales team in the Atlanta, GA area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team by wearing multiple hats; including managing document control, multiple projects, critical deadlines, providing excellent customer service, and producing quality work for both our internal and external customers.

The Administrative Assistant – Sales Support will be responsible for the following:

• Maintaining positive working relationships with internal and external partners.
• Processing sales close outs and document control.
• Invoice processing and coding.
• Reconciling POs and costumer accounts.
• Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, faxing, etc.
• Other tasks as assigned by leadership.

Skills and Experience:

• 2+ years of sales support experience is required.
• Positive interpersonal skills with strong attention to detail are necessary to be successful in this role.
• Construction supply and equipment industry knowledge a plus.
• Experience processing and coding invoices through Coupa is a plus.
• Intermediate software and computer skills are required.
• Excellent listening and communication skills.
• Ability to work in both a team environment and independently.
• Ability to thrive in a multitasking environment.

Physical Requirements:

• Must be able to sit or stand for 8 hours.
• Must be able to lift 15 pounds.
• This position is on-site, must be within reasonable commuting distance of Smyrna.

Nothing is more important than your health and wellness.  DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy.  Read more about eligibility and available benefits programs here: https://www.dpr.com/company/careers/benefits.

DPR has been nationally recognized for its strong company culture, based on a well-defined purpose “We Exist to Build Great Things,” and four core values: integrity, enjoyment, uniqueness and ever forward. A flat, title-less organization that empowers people at all levels to make decisions, DPR ranked on FORTUNE’s “100 Best Companies to Work For” list for five consecutive years. For more information, visit http://www.dpr.com.