Total 26 Administrative / Clerical job vacancies in Athens, Georgia

• Receives maintenance or repair requests, prepares and oversees completion of work orders and purchases.
• Maintains property accountability records.
• Tracks work order status notifying supervisor of work orders that exceed set standards for completion.
• Types various correspondence and reports and tabulates statistical data into final format.
• Gathers data and documentation for special projects and prepares briefing support materials.

Financial management of the facility budget is the subject of attention within VA at the Central Office, VISN, and local levels. The incumbent is responsible for assuring management that financial transactions in accounting, budget and all other financial services are compatible with the requirements of the Office of Management and Budget (OMB), the General Accounting Office (GAO), and the Treasury Department and that records of accounting and financial statements accurately reflect a full disclosure of the financial aspects of the stations operations. The local Fiscal program includes an annual certification of all general ledger accounting, auditing, budgeting, managerial-financial analysis and reporting, payroll. third party revenue and collections, cashier services: travel, position management, and the Veterans Equitable Resource Allocation (VERA) program.

The incumbent is responsible for the application of the basic tenants of appropriation law and related decisions to Federal payments and accounting processes; provides advice to employees and management on financial procedures and internal controls to follow for all local fiscal functions to include accounting. travel, payroll processing. collection and other payment processes; and researches and resolves difficult fiscal questions. The incumbent is responsible for the accuracy, legality, compliance with regulations, and justification, of all financial transactions to include expenditure of all funds, vouchers, invoices, claims, and other requests for payment. As an appointed agency certifying officer, the incumbent is delegated unlimited and independent authority to authorize payments from agency funds. Payment authorizations are subject only to GAO post audit review. The incumbent is held personally liable to the Government for wrongful payments and may seek independent advance payment decisions from the Comptroller General.

MAJOR DUTIES include but are not limited to:

• Act as a financial advisor at the VA Medical Center, responsible for assisting the CFO with establishing and maintaining an integrated system of financial staff services which are vital to effective management control over, and evaluation of, station operations.
• Responsible for the application of the basic tenants of appropriation law and related decisions to Federal payments and accounting processes.
• Provide advice to employees and management on financial procedures and internal controls to follow for all local fiscal functions to include accounting, travel, payroll processing, collection and other payment processes.
• Responsible for fund maintenance of programs, appropriateness of expenditures, collection of funds, and ensuring the fiscal integrity of all financial records at the medical center.
• Develop necessary policies, procedures, and organizational structures required to fulfill the service line's mission.
• Incumbent plans and assumes full administrative responsibility for the development and direction of functionally disparate programs and physically dispersed staff.
• Perform all other duties as assigned.

Major Duties and Responsibilities include, but are not limited to the following:

• Provides assistance to team members in performing duties associated with the day-to-day operation of Nursing Operations.
• Managing all incoming and outgoing correspondence (with contract agencies and intermittent staffing vendors),
• Obtaining background information, formulating responses to routine and non technical inquiries,
• Routing correspondence of a technical nature to appropriate staff members within Nursing Operations
• Arranges, prepares for and attends department staff meetings. Takes minutes and prepares them for distribution.
• Reviews outgoing correspondence and reports prepared by Nursing Operations/Recruitment, ensuring proper format, and correctness of detailed information
• Establishes and maintains suspense control records on correspondence, recurring and non recurring reports, and other action documents, and follows up to ensure timely reply
• Assists in the planning, review, and reporting of data/statistical sets and retrieves computerized data
• Serves as the timecard keeper for all intermittent/contract nursing staff
• The incumbent serves as program support assistant in Nursing Operations-Staffing and Resources.
• Perform other duties as assigned

Major Duties and Responsibilities include, but are not limited to the following:

• Provides assistance to team members in performing duties associated with the day-to-day operation of Nursing Operations.
• Managing all incoming and outgoing correspondence (with contract agencies and intermittent staffing vendors),
• Obtaining background information, formulating responses to routine and non­ technical inquiries,
• Routing correspondence of a technical nature to appropriate staff members within Nursing Operations
• Arranges, prepares for and attends department staff meetings. Takes minutes and prepares them for distribution.
• Reviews outgoing correspondence and reports prepared by Nursing Operations/Recruitment, ensuring proper format, and correctness of detailed information
• Establishes and maintains suspense control records on correspondence, recurring and non­ recurring reports, and other action documents, and follows up to ensure timely reply
• Assists in the planning, review, and reporting of data/statistical sets and retrieves computerized data
• Serves as the timecard keeper for all intermittent/contract nursing staff
• The incumbent serves as program support assistant in Nursing Operations-Staffing and Resources.
• Perform other duties as assigned

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

Duties include but not limited to:

• Duties include involvement in planning ADP functions and telephone needs within the Service.
• Incumbent is responsible for formulating and administrating policies and developing or coordinating directive material implementing these policies.
• Incumbent assumes the responsibility for the day- to-day Service operation, providing oversight and administration, identifying areas requiring attention and recommending course of action to the service line/service leader.
• He/She is required to orient/train new professional staff members to the Service and to VA procedures and policies.
• The incumbent is responsible for developing short and long-range plans, conducting systematic reviews and assuring documentation and reporting of Service transactions, activities, workload, etc.
• Serves as the principal administrative advisor and coordinator for the numerous and varied programs within the assigned service/service line Service.
• Incumbent supports management by serving on various committees, whose investigations and finding have an impact on fiscal aspects as well as health care delivery from this Medical center.
• Incumbent will provide policy development and guidance within the sections of the Service to assist the service line/service leader in performing this task.
• Responsible to, and works with the Chief of the assigned service/service line. He/she consults with the supervisor on the establishment of policies, procedures, objectives, and modifications.
• Independently, the incumbent develops, implements, interprets, and evaluates the administrative program, policies, and objectives as it pertains to the assigned service/service line Service.
• Keeps the assigned service/service line leader informed of progress and potential controversial matters.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

As a Administrative Officer you will:

• Advise on human resource management strategies for the serviced organization.
• Recommend space allocations for the serviced organizations and provides analysis or reallocations of space.
• Advise on contracting and negotiation procedures and development of inter/intra agency agreements, reimbursable agreements, and grants management.
• Prepare travel orders, vouchers, change-of-station, and relocation travel authorizations.
• Oversee the formulation of the operating budget, activities, and program authorizations.
• Analyze and develop documentation to recommend policy regarding realignment of functions and distribution of personnel resource allocations.
• Improve productivity, effectiveness, and efficiency in program operations and/or administrative support activities.
• Establish criteria to measure and/or predict the attainment of program or organizational goals and objectives.

• Prepares or insures the preparation of military personnel actions
• Advises supported units and personnel on military personnel and pay questions
• Ensures compliance with internal controls to minimize pay problems and inquiries
• Reviews incoming regulations and directives relating to administration, military personnel and finance programs
• Distributes and balances the workload among employees
• Reports to supervisor on performance, progress and training needs of employees

• Prepares or insures the preparation of military personnel actions
• Advises supported units and personnel on military personnel and pay questions
• Ensures compliance with internal controls to minimize pay problems and inquiries
• Reviews incoming regulations and directives relating to administration, military personnel and finance programs
• Distributes and balances the workload among employees
• Reports to supervisor on performance, progress and training needs of employees

• Performs a variety of administrative and support type duties in such areas as personnel management, technical reporting, timekeeping, security, travel, training, procurement, and files management.
• Produces varied administrative reports, technical papers, correspondence or written documents which may require incumbent to modify existing or to devise new methods to integrate data from different types of software into a single document.
• Manages the departmental databases for assigned areas within clinical services of responsibility.
• Maintains knowledge of pending conferences, appointments, briefings, telephone calls to remind senior administrative staff of such commitments.
• Prepares correspondence ensuring documents have grammatical correctness, clarity of thought, and proper format.

The Chief Financial Officer is the preeminent financial advisor of the VAMC, responsible for establishing and maintaining; an integrated system of financial staff services which arc vital to effective management control over, and evaluation of, station operations. Major duties include, but are not limited to:

• Provide guidance on all financial policy changes and requirements affecting the Medical Center. Develop and implement policies and procedures governing the provision of financial service
• Apply financial costing and forecasting techniques to oversee technical processes of budget formulation
• Produce comprehensive analysis of program accomplishments in financial terms to assist management in planning and decision making
• Develop local budget instructions and policies within the framework of mandatory requirements for use of operating officials in preparing their budgets
• Provide financial advice to senior management during all stages of the planning, policy formulation and decision making of pertinent discussions. Provide the necessary analyses and interpretations of financial data to maintain maximum effectiveness, efficiency and economy
• Forecast long and short range goals for a Service that are consistent with those of the VA. Communicate financial information to other facility leaders including clinical staff
• Monitor and review managerial reports and provide assessments and recommendations to Pentad leadership
• Serve as Service Senior Liaison with the Financial Services Center (FSC), the Defense Finance Accounting Service (DFAS) and VISN CFO for all Financial related items. Lead presentations, meetings and attend conferences as the senior finance leader
• Develop and effectively be able to communicate a variety of major department financial policies to Staff, Pentad, VISN Level Leadership related to Station 509
• Conduct Quality Reviews or develop reports that involve budget forecasts, OT reports and expenditure analysis for briefings
• Develop and supervise first line supervisors within the finance department. Oversee performance management, recognition, recruitment actions
• Work with customers, general public, service chiefs, Pentad members, VISN or outside agencies to provide assistance with fiscal products/services
• Attend executive level meetings
• Oversee specialized administrative and program support for fiscal program operations

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

The major duties include but are not limited to:

• Providing assistance with a variety of problems and inquiries which are received in person, telephonically, or by referral.
• Drafts correspondence, such as routine official correspondence, social and personal acknowledgements, and routine office reports.
• Provides clerical and administrative assistance to the organization.
• Makes arrangements for meetings and contacting all personnel expected to attend.
• Arranges for transportation and lodging for participants.
• Gathers material for use in reports, presentations, and speeches/
• Assists staff in the use of office automation hardware and software.
• Utilizes software utilities and function commands to manipulate texts to accomplish formats, revisions, and additions.
• Ensures proper punctuation, grammar, spelling, and capitalization.
• Performs other duties as assigned.

• Coordinate and processes personnel actions regarding records, publications, performance appraisals in accordance with established policy and guidance.
• Locate materials in files and records to determine applicable retention and retirement schedules, and/or disposal of records in accordance with established procedures.
• Assemble data in final form for presentation, distribution, or publication.
• Prepare charts, slides, statistics, and other management aids for use in briefings or other presentations.
• Identify training requirements and request training quotas, to ensure submission of proper request forms and documentation of training is completed timely.