Total 19 Administrative / Clerical job vacancies in Andrews AFB, Maryland

• The incumbent is proficient in both oral and written communication; demonstrated by preparing substantive program material and/or serves as a liaison with internal and external representatives.
• The incumbent serves as an advisor in developing and/or formulating of short and long range public health program goals, objectives, and/or policies.
• The incumbent performs work in developing, monitoring, implementing, and/or evaluating current or projected complex, interrelated public health programs involving governmental and non-governmental organizations at the community, State, national and/or international levels.

• Identifies communications needs of a program area and develops informational materials that inform appropriate publics of the agency's policies, programs, and services.
• Analyzes agency information program materials and offers recommendations for improving the delivery of program information to affected individuals and groups.
• Researches and writes a variety of public affairs documents such as press releases, background talk papers and newspaper columns as assigned.

As a Lead Administrative Program Specialist at the GS-0301-13 some of your typical work assignments may include:

• Lead the team in identifying, distributing, and balancing workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization.
• Manage one or a number of operations-wide administrative support programs.
• Analyze and evaluate administrative procedures for the effective use of personnel and materials.
• Serves as the DSCU CATMS manager.
• Develop and communicate DSCU operations division budget requirements to the DSCU budget office and consolidates inputs for review by the DSCU CoS, Provost, and President.
• Provide guidance, assistance, and training to faculty and staff on the application of DSCU policies and procedures and how they apply to DoD, and DSCA policies and procedures for implementation.
• Conduct special projects and studies of internal organizations and management systems or issues that may directly impact senior leader's organizational structures and/or workflow.
• Ensure all DSCU Records Management, to include Share Drive and Share Point, and maintenance of files and records management system(s) are in accordance with DoD regulations.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

• Performs basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensures adequate stock and operating supplies are maintained.
• Operates computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verifies receipts against invoices.

• Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification.
• Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Receives and screens all publications, regulations, and directives directed to the Commander and brings to the Commander's attention those elements affecting the Commander's area of jurisdiction; specifically indicating procedural changes and furnishing all related materials.
• Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Places both local and long-distance calls for Commander or staff personnel.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitments made at meetings and conferences by staff members.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.

• Supports flying training operations.
• Compiles and maintains records related to aircrew training and simulator utilization.
• Enters data and/or information into an automated system.
• Receives and directs telephone calls or visitors.

As an Administrative Specialist, you will perform the following duties:

• Provide guidance regarding organizational structures and functional statements, implementation of reorganizations, and annual staffing plans. Analyze and advise on the implications of proposed management decisions and Human Resources policies and regulations.
• Oversee a portfolio of facilities operations including vehicle management, facility space management, facility agreements, and facility leases. Advise management on operating costs. Plan, organize, and oversee workgroups in the execution and evaluation of space management, developing necessary policies for facility operations.
• Advise on personal property management processes and procedures. Conduct annual property inventory. Maintain and update a property control system for the organization.
• Coordinate and oversee scheduling, logistics, and staff travel. Prepare domestic, international, and invitational travel orders per Federal Travel Regulations. Analyze and advise on the administrative processes associated with travel.

Note: These duties are described at the full performance level of the ZA-4; The ZA-3 is developmental leading to such performance.

• Performs clerical and administrative work in support of the program.
• Assists in the Youth Center Programs.
• Monitors and manages the reception/front desk area.
• Assist USDA Food Service Monitor or alternate for the Youth Center Program.
• Uses office administrative software to create, format, edit, and print a variety of letters, reports, memos, and presentations.

• Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff. rerouted to other organizations/offices or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office.

The incumbent will serve as an Administrative Officer for the Associate Director for Laboratory Programs. The incumbent is expected to independently perform the full range of administrative officer responsibilities. Responsibilities include administering the budget, financial management, human resources, and other general administrative activities consistent with programmatic objectives and NIST policies. The incumbent routinely confers with and advises management to identify and resolve administrative problems and needs and is also expected to provide guidance, advice, and information on these matters to other organizations. General administrative activities include, but are not limited to, acquisition actions, assistance awards, bankcard activities, and travel management. The incumbent will be expected to perform duties independently with minimal guidance and have the ability to effectively perform analysis and issue resolution.

• Applies administrative knowledge of all range systems and ground support capabilities to resolve difficult and complex problems by providing advice and direction to the Operations Group during the planning and operation of Range mission support.
• Approves emergency leave, as required. Informs the supervisor of team and individual performance, management issues and problems, and recommends corrective actions.
• Coordinates and deconflicts range system availability with other associated ranges to insure efficient and timely support of flight research projects. Maintain close contact with the Air Force Test Center and advises key management of any issues.
• In the absence of the supervisor, has full authority and responsibility to coordinate, monitor and direct the activities of all administrative support elements during a real-time mission.
• Leads the team in identifying, distributing, and balancing workload among employees; arranging for team member training; monitors and reports on the status and progress of work to supervisor, including individual and team training needs.
• Maintains administrative oversight role in range system development and testing and the transition of newly developed systems into the operational environment. Apply expert knowledge of range operations, systems and policies.
• Overcomes difficult and complex technical, project management, and organizational problems using innovative and original approaches. Participate in project technical briefs, crew briefs, and debriefs to ensure all support requirements are met.
• Responsible for ensuring the organization’s strategic plan, mission, vision and values are communicated and integrated into the team’s strategies, goals, objectives, and work.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

• Analyze data to identify workforce trends.
• Analyze human resources data to provide guidance to customers.
• Evaluate civilian human resources business processes, employment policies, and historical practices to streamline and improve quality of services.
• Advise managers on unfair labor practices and grievances.
• Advise staff and field activities on organization-wide issues that impact labor relations programs.
• Advise civilians on a wide range of personnel program issues, practices, and policies to ensure understanding.
• Advise subordinate units on the process for submission of awards and decoration.
• Clarify human resources policies relevant to programs in functional area expertise.
• Develop internal controls that monitor personnel suspense actions to ensure timely processing.
• Ensure all personnel management procedural and job administrative tasks are performed in accordance with regulations.

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon detailed knowledge of the organization and it's programs and operations, determines appropriate action.
• Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences. Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Serves as liaison between the supervisor and subordinate units. Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.