Total 7 Director/C-Level Administrative / Clerical job vacancies in City of Bristol, BS1 5TR

Under the general direction of the Deputy Chief Information Officer, the Associate Chief Information Officer (ACIO) for Application and Digital Solutions leads the Office and advises the DOT CIO on enhanced application development and digital solution strategies to optimize business processes and achieve DOT's strategic goals.

The Associate CIO provides expert guidance and insight regarding an array of technology initiatives and develops recommendations and strategies to facilitate their implementation in a strategic and innovative manner. The candidate also serves as an expert on DOT’s application development and digital solution initiatives, providing guidance to OCIO leadership on system modernization in a manner consistent with DOT’s mission and program objectives.

The ACIO establishes a clear vision for modernizing and stabilizing systems managed at DOT. Serves as a digital solutions adviser, steward for improving system stability, liaison for implementing modern techniques, and developer of new digital solutions. The incumbent serves as the principal advisor to OCIO leadership, introducing new technologies and digital transformation strategies for applications throughout DOT and the national transportation infrastructure. Stimulates the use of innovative solutions by: providing guidance during program planning, resource acquisition, and allocation processes; participating in the program systems planning processes as a thought leader and change agent; and developing supporting plans that are aligned to DOT’s strategic goals.

The ACIO encourages the utilization of emerging technology to improve services and reduce costs. The incumbent analyzes IT resources to better match capabilities with technology demands and overall Departmental interests. The incumbent continuously advises top leadership on major IT products and/or service delivery issues and recommends improvements to IT initiatives, as appropriate.

Starting at $147,649 Per Year (ES 00)

As the Chief Administrative Officer (CAO), you will oversee the major functions, services, and operational programs supported by and aligned under the Office of Enterprise Readiness (ERO). The Office is comprised of the Administrative Operations Division which drives, supports, and promotes various administrative functions and programs of the Secret Service to include administrative operations, vehicle lease management, personal property management, real property management, as well as procurement policy and management. You will be responsible for the overall leadership, strategic management, and annual performance in these areas and for promoting development and continuous improvement in management policies, practices, workflow and productivity, workforce skills and experience, and resource management to ensure the most efficient and effective means of support are provided in overall agency operations.

As a key executive advisor, you will inform the Chief Management Officer and the Chief Operating Officer of challenges or issues that have significant implications for the agency and work to resolve any deficiencies which directly impact the investigative and protective operations of the Secret Service. Your stewardship of ERO and its programs will require oversight of facilities and property management through several subordinate managers, who directly supervise facility and property management specialists, fleet management specialists, logistics and warehousing specialists, and support personnel in the worldwide management of Secret Service facilities and property.

The primary duties include, but are not limited to, the following:

• Oversees program planning activities for real and personal property, vehicle fleet management, integrated supply logistics and warehousing, space utilization and sustainability, and centralized procurement activities for all equipment, supplies, and services for Secret Service operations worldwide.
• Promotes the development of alternative solutions to problems arising from changes in work situations that have an impact on administrative program operations. Monitors and evaluates overall program effectiveness with a view toward efficient accomplishment of objectives.
• Represents leadership in administrative communications with internal partners, the Department of Homeland Security (DHS) and its components, the Office of Management and Budget (OMB), and other Federal agencies; defines objectives and priorities, and coordinates activities associated with administrative support functions. Develops and maintains liaison with officials from other Federal agencies as well as state and local agencies, the private sector, administrators of other related programs and professional associations, and OMB.
• Participates in policy development or revision activities; assures thorough and accurate policy and regulatory interpretations on the part of subordinate officials; and is accountable for the smooth functioning and coordination of programs under his/her authority.
• Directs short and long-range program plans and projections, oversees budget development, reviews budget forecast and justifications; conducts a comprehensive evaluation of organizational goals, objectives, achievements, staffing and equipment requirements, and organizational structure, and identifies and implements solutions to operational problems and issues to ensure the efficient and effective completion of work assignments and projects.
• Keeps abreast of newly proposed or enacted legislation impacting procurement programs, program innovations at the Federal, state, and local levels, and in the private sector. Provides authoritative interpretations, instructions, and guidance relative to all phases of readiness and administrative operation management. Provides information and guidance at meetings with senior officials of the Secret Service.

Starting at $147,649 Per Year (ES 00)

Major duties include but are not limited to the following:

1. Serves as principal advisor to the NIGC on matters relating to the overall management and control of building a diverse workforce, ensuring equal opportunities for applicants and employees and creating an inclusive workplace throughout the NIGC
2. Directs and manages a comprehensive equal employment opportunity program for federal employees throughout the NIGC in compliance with: Title VII of the Civil Rights Act as amended; sections 501 and 505 of Rehabilitation Act of 1973 as amended; the Age Discrimination in Employment Act of 1967 as amended; the Equal Pay Act of 1963 as amended; Title II of the Genetic Information Nondiscrimination Act of 2008 as amended, Equal Employment Opportunity Commission rules and regulations, and all respective NIGC procedures, policies and regulations.
3. Acts as a catalyst for organizational change to build and retain a diverse workforce and establish and sustain a working environment of mutual trust and respect in accordance with NIGC norms, principles and policies.
4. Establishes policy for proper implementation of the various laws and regulations encompassing the diversity, equal opportunity and inclusion programs.
5. Ensures the timely development and submission of the NIGC's annual reports, required affirmative employment plans, reports to Congress on NIGC/EEO programs, etc.
6. Provides for timely processing and adjudication of discrimination complaints filed by federal employees and applicants for employment with NIGC. Recommends decisions for the NIGC Chair on complaints of discrimination and respective corrective measures as necessary to resolve the issues whether or not there is a finding of discrimination.
7. Establishes and oversees the administration of special emphasis programs in accordance with the NIGC Special Emphasis Programs policy.
8. Provides assistance to management and employees to secure and promote a diverse workforce and inclusive working environment such as: advice and direction regarding equal employment practices, recruitment and hiring, consultations pertaining to employee relations, conflict resolution, managing a diverse workforce, cultural competency and communication skills.
9. Oversees work of collateral duty specialists; plans and executes the office budget; and otherwise takes appropriate management action to properly execute the office's mission

This is a permanent, full-time, position in the Excepted Service. Your time will be split between NIGC and another Federal agency.

Competitive Civil Service status is not acquired under this appointment. New appointees to the Federal Government must serve a two year trial period. Merit promotion procedures do not apply.

The NIGC has determined that the duties of this position are suitable for telework in accordance agency policy.

Starting at $163,964 Per Year (GG 15)

The AO is seeking a Chief of Staff in the Department of Administrative Services (DAS). The incumbent will report to the DAS Associate Director and assist them with the oversight of services that support the federal Judiciary, including budget, human resources, facilities, emergency management, continuous process improvement, support for Judicial Conference Committees and Advisory Councils, procurement and acquisitions, financial management, accounting, physical security, appropriations liaison and analysis, and administrative information technology systems.

DAS has 500 government employees that manage programs serving 26,000 judiciary staff and 3,740 active, senior, and retired judges. DAS oversees judiciary facilities and security programs, encompassing 375 courthouses and 800 facilities and serves as the liaison to General Services Administration, the Federal Protective Service, and US Marshals Service. DAS has budgetary and fiduciary responsibility for $10 billion in annual appropriations.

The duties of the Chief of Staff include, but are not limited to:

1. Managing internal communications, planning, and preparing timely messages (e.g., memos, alerts, video content, email) from the Associate Director to the department's managers and staff; coordinating meetings with the department's senior staff and Management Network; and preparing the agenda and talking points for the Associate Director.
2. Overseeing the processing and coordination of correspondence and documents requiring the Associate Director's review; reviewing communications products for content, style, and format; and providing the Associate Director a recommendation.
3. Coordinating department-level strategic planning activities; organizing strategic planning sessions and discussions on behalf of the Associate Director; and coordinating department-wide tasks to provide input into the AO and Judiciary strategic plans.
4. Managing the department's leadership calendar; identifying key meetings, suspense dates, training opportunities, and agency activities; coordinating department-wide tasks, including collecting inputs from the appropriate offices, and developing integrated department responses for review and approval by the Associate Director.
5. Overseeing the execution of the department's decentralized salary allocations; coordinating with each DAS subunit to develop personnel plans for approval by the Associate Director; monitoring the execution of personnel funding to ensure the department remains within budget; advising the department's senior leaders regarding strategies for maximizing the impact of available salary allocations; and coordinating the development of department-wide requests for new positions.
6. Coordinating the annual performance management and performance award processes; providing guidance, deadlines, and timely reminders to the department's managers to ensure all staff have a performance plan and receive mid-term feedback and annual appraisals; and developing the final submission package for the department.
7. Assisting and advising the Associate Director on personnel matters pertaining to the department's senior staff, including preparing vacancy announcements, conducting candidate screening panels, participating in interviews, and preparing recommendations.
8. Serving as the executive champion for continuous process improvement; overseeing the Continuous Process Improvement Staff (CPIS); maturing the department's business processes; providing process improvement training to AO staff; and fostering a culture of process improvement.
9. Participating in meetings of the AO Executive Management Group (EMG); providing advisory support to the EMG, including preparing analysis, developing policy recommendations, gathering decision support materials, and providing similar support.
10. Assisting the Associate Director in overseeing the department's role in supporting seven Judicial Conference Committees and six AO advisory bodies.
11. Serving on formal and informal teams and working groups to address emergent issues, such as lapses in appropriations, natural disasters, and unanticipated emergencies; serving on the Judiciary Emergency Response Team; and ensuring DAS offices are alerted and respond in a timely manner.
12. Serving as an advisor and resource for the department's senior staff on a wide range of issues, including questions regarding AO and Judiciary policies and processes, personnel issues, communications strategies, and resources.

Starting at $207,059 Per Year (AD 00)

• Directs GAO's administrative operations, including facilities, financial management, human capital management, and information technology, to ensure they meet the agency's strategic goals.
• Collaborates daily with other members of the Executive Committee to guide and oversee GAO's strategic direction, policy development, and decision-making processes.
• Advises the Executive Committee on GAO's budget, financial management, human capital, information technology, facilities, and internal controls matters to promote effective stewardship of the agency's funds and resources.
• Oversees the development of GAO's financial management policies to promote decisions that support the agency's current and future financial stability.
• Oversees GAO's budget formulation and justification to ensure the agency's future needs are in the Congressional appropriations requests.
• Monitors the execution of GAO's budget in relation to actual expenditures to provide the Executive Committee with performance reports.
• Directs, in collaboration with the Chief Operating Officer, enterprise-wide information technology programs and services to ensure GAO's information technology investments and infrastructure meet future needs.
• Guides agency-wide human capital management and workforce planning services, policies, and programs to increase organizational performance.
• Collaborates with the COO and GC to develop and implement labor management relations policies and negotiation strategies that promote a productive relationship with GAO's union(s).
• Represents GAO in contacts with members and committees of the Congress and their staffs, as well as representatives of other federal departments and agencies, state, local, and foreign governments, industry, and other segments of the private sector.
• Chairs and/or serves on internal GAO boards and committees like the Executive Resources Board, Human Capital Strategic Leadership Board, Continuous Process Improvement Leadership Board, Information Technology Investment Committee, Risk Management Committee, and the senior official for the Collaboration Assessment Resolution and Education (CARE) Program.
• Leverages the work produced by engagement teams on improving federal government operations to guide the effective and efficient operations of GAO.
• Directs the work of the Chief Administrative Office which consists of Infrastructure Operations, Information Systems and Technology Services (dotted line to Chief Operating Officer), Learning Center, Professional Development Program (dotted line to Chief Operating Officer), CAO Immediate Office, Field Operations, Financial Management and Business Operations, and Human Capital Office; Labor Management Relations (dotted line to Chief Operating Officer and General Counsel); is held accountable for the success of the team/unit's line or staff functions; monitors and evaluates the progress of the organization toward meeting goals; makes adjustments in objectives, work plans, schedules, and commitment of resources; evaluates and provides input on the performance of employees; makes decisions on people-related matters such as selections, promotions, awards, and training; supports GAO's equal employment opportunity (EEO) goals, core values, and People Values by positive example and appropriate action.
• Performs other job-related duties as assigned.

Starting at $147,649 Per Year (ES 00)

About Us 

INDICO is a digital technology subsidiary company of Telkomsel, Indonesia's leading digital telecom company. INDICO plays a strategic role as a holding company that houses current and prospective vertical digital business portfolios, including Kuncie (edu-tech), Fita (health-tech), and Majamojo (game). Moving forward, INDICO aims to explore opportunities in multiple verticals adjacent to Telkomsel’s digital businesses. As a digital platform company, INDICO aims to leverage Telkomsel’s digital assets and capabilities to create a flywheel effect of innovations to develop cross-sectoral digital solutions that will empower Indonesia’s digital economy. 
 
INDICO believe we can reach beyond to empower Indonesians and enable businesses through our strong core values of EPIC WAY (Excellence, Positivity, Impactful Collaboration, Customer First, Walk the Talk, Accountability, Yes-if Mindset. 

What you will do, but not limited to: 

• Maintain Directors’ agenda and calendar by assisting in planning appointments, Board meetings, conferences, business trip, etc. 
• Manage confidential documents related to Directors and ensuring they remain secure and complete. 
• Manage petty cash, daily meals, and daily expenses of Directors. 
• Monitor office supplies and involved with third parties related to Directors' needs and/or agenda. 
• Communicates with every Head of Division to ensure that the requests made by Directors are met. 
• Performs additional duties as assigned by Directors. 

• Bachelor Degree in Secretariat, Business Administrative, Diploma Secretary, and/or any related major.  
• Has 2-4 years experience as Executive Secretary, Secretary to Director, or any related field. Candidate with experience as a secretary of BOD level is a plus point. 
• Proficient in MS Office (excel, power point, word) and in-depth knowledge of office management and basic accounting procedures. 
• Ability to handle confidential information with integrity and professionalism. 
• Excellence organizational and time management skills with a keen eye for detail. 
• Strong communication and interpersonal skill. 
• Fluent in Indonesia and English (verbal and written). 

Directorate Personal Assistant
• Are you a skilled, organised and proactive multi-tasker?
• Do you have excellent secretarial, administrative skills?
• Are you an articulate listener, producing high quality minutes?
• Can you engage confidently with colleagues at all levels?
• Are you calm and productive in a busy environment?

If this sounds like you please read on...

We are looking for an experienced, highly motivated PA to support, and be part of our senior management team in Estates and Facilities. You will proved a high quality and comprehensive service as PA to the Director of Operational Estates and Facilities, and support with wider senior team in a variety of activities. You will have great opportunities to develop your understanding of often unseen but essential services that support patient care, and staff and patient experience.
• PA to the Director of Operational Estates and Facilities together with administrative support to the Senior Management Team (SMT) of the Estates and Facilities Division
• Manage multiple diaries
• Use a variety of Microsoft packages to prepare correspondence, spread sheets and presentations
• Ensure good communication flow within the team, circulating information and keeping everyone up to date with administration issues
• Maintain electronic and filing systems in according with GGDPR
• Preparation of agendas and associated paperwork and the undertaking of minutes at various Divisional and Trust meetings
• Responsible for accurate minutes of formal compliance meetings such as H&S, PFI contract, Water Safety and management of Action Logs to ensure governance
• Deal with telephone enquiries relevant to the Division, seeking advice where necessary
• General administrative duties ensuring efficient running of the Division
• Produce report / graphs illustrating data
• Raise Purchase Orders and receipt invoices through the EROS system, maintaining log
• Assist with IT orders for equipment and services
• Support recruitment, onboarding and induction of new members of the senior team

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities.

Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

For a full list of the responsibilities and activities of this post a full job description and person specification is attached


This advert closes on Wednesday 6 Dec 2023