Total 2 Junior Executive level Administrative / Clerical job vacancies in Milwaukee, Wisconsin

This position is located in the Sector Commander's office. The civilian employee is the administrative assistant performing a variety of clerical and administrative duties, which are auxiliary and yet complimentary to the work of the organization.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Receiving visitors and telephone calls to the office, determine the nature of the requests and direct callers to appropriate staff, or personally provide the information desired when routine or procedural matters of the office are involved.
• Taking requests for appointments with supervisor or staff members.
• Keeping Deputy Sector Commander and Sector Commander abreast of departmental activities.
• Working closely with the Logistics Department Head and staff keeping them informed of the Deputy Sector Commander and Sector Commander's needs and coordinating the duties

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:

Job Description:

Administrative Assistant will manage all aspects of front office duties. Ideal candidate will have a friendly and approachable demeanor, while also being very perceptive, organized, and disciplined.  This individual should strive to make guests, visitors, and employees feel comfortable and valued while on premises.  A customer-oriented approach is essential.   

Additionally, the individual in this role will provide administrative support as related to Payroll, Human Resources, Physical Inventory as well as Accounts Payable, Billing, and Procurement.  This position will perform the following functions (the below list is not all inclusive; additional duties may be assigned as needed):

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Perform all required duties and tasks in accordance with Greif’s Standards of Business Conduct Policy, accounting policies and financial control procedures.

• Process weekly payroll within Kronos Dimension.  Duties include, but not limited to, preparation of all data necessary to process the hourly payroll on a weekly basis, time verification and entry, reconciliation, ensuring accuracy of pay and deductions, employee change of status, and maintaining appropriate records.
• Submit all payroll information to the corporate payroll department in a timely manner.

• Act as point of contact for all payroll inquiries, escalating to corporate teams as appropriate. 
• Provide human resources support as necessary to carry out the values, mission, and goals of the facility.  Duties include but are not limited to supporting a positive employee relations environment, assistance with employee recruiting and onboarding, employee records maintenance and acting as an employee liaison while providing clear and consistent communications.
• Provide benefits support to facility employees and Corporate Human Resources.  Duties include, but not limited to, assisting with annual open enrollment communication and education, acting as an employee liaison with benefits carriers/insurers and Corporate Human Resources, support, and promotion of health & wellness programs.
• Process employee terminations, including completing or assuring completion of appropriate documentation, unemployment claims process, systems updates.
• Prepare legally or Company required human resources related reports as needed.
• Assists Accounting with information as appropriate such as monitoring Accounts Receivables balance, verifying accuracy of reports, invoices, and logs of ordered and shipped supplies, and recording and maintaining daily chemical receipts and usage data used for month end closing.
• Aid facility management in support of safety, employee training & development, organizational compliance, incentive/bonus programs, vendor management and liaison, and employee services such as safety awards, clothing & personal protective equipment management, and discount programs.

OTHER RESPONSIBILITIES

• Comply with the provisions of the Greif’s Standards of Business Conduct Policy.
• Assist the mill management team in budget preparation and spending tracking.
• Work with management to generate yearly blanket purchase orders and track their activity throughout the year.
• Generate all necessary payroll and month-end reports and distribute appropriately.
• Assist with Physical Inventory counts on a quarterly basis.
• Order and maintain appropriate level of basic office supplies. Will be responsible for unboxing and restocking supplies as they are received.
• Coordinate special events, luncheons as requested by management.

QUALIFICATIONS

• Demonstrated ability to work effectively in time sensitive, multi-tasks environment.
• Demonstrated focus on customer service and attention to detail.
• Demonstrated functional and technical skills in payroll and human resources administration.
• Demonstrated ability to communicate and work effectively with employees throughout all levels of the organization.
• Demonstrated strong organizational and communication skills.
• Demonstrated ability to maintain confidentiality of matters as required.
• Bilingual (Spanish) is desirable but not necessary.

EDUCATION/EXPERIENCE

• High school diploma and at least 1-2 years’ experience in related field.
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Microsoft Teams).
• Familiarity with OSHA is desirable.
• Familiarity with Workday and/or Kronos Dimensions desirable.

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EEO Statement:

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We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif’s Equal Opportunity Policy.