This position is located in the Sector Commander's office. The civilian employee is the administrative assistant performing a variety of clerical and administrative duties, which are auxiliary and yet complimentary to the work of the organization.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Receiving visitors and telephone calls to the office, determine the nature of the requests and direct callers to appropriate staff, or personally provide the information desired when routine or procedural matters of the office are involved.
• Taking requests for appointments with supervisor or staff members.
• Keeping Deputy Sector Commander and Sector Commander abreast of departmental activities.
• Working closely with the Logistics Department Head and staff keeping them informed of the Deputy Sector Commander and Sector Commander's needs and coordinating the duties

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:

Job Description:

Administrative Assistant will manage all aspects of front office duties. Ideal candidate will have a friendly and approachable demeanor, while also being very perceptive, organized, and disciplined.  This individual should strive to make guests, visitors, and employees feel comfortable and valued while on premises.  A customer-oriented approach is essential.   

Additionally, the individual in this role will provide administrative support as related to Payroll, Human Resources, Physical Inventory as well as Accounts Payable, Billing, and Procurement.  This position will perform the following functions (the below list is not all inclusive; additional duties may be assigned as needed):

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Perform all required duties and tasks in accordance with Greif’s Standards of Business Conduct Policy, accounting policies and financial control procedures.

• Process weekly payroll within Kronos Dimension.  Duties include, but not limited to, preparation of all data necessary to process the hourly payroll on a weekly basis, time verification and entry, reconciliation, ensuring accuracy of pay and deductions, employee change of status, and maintaining appropriate records.
• Submit all payroll information to the corporate payroll department in a timely manner.

• Act as point of contact for all payroll inquiries, escalating to corporate teams as appropriate. 
• Provide human resources support as necessary to carry out the values, mission, and goals of the facility.  Duties include but are not limited to supporting a positive employee relations environment, assistance with employee recruiting and onboarding, employee records maintenance and acting as an employee liaison while providing clear and consistent communications.
• Provide benefits support to facility employees and Corporate Human Resources.  Duties include, but not limited to, assisting with annual open enrollment communication and education, acting as an employee liaison with benefits carriers/insurers and Corporate Human Resources, support, and promotion of health & wellness programs.
• Process employee terminations, including completing or assuring completion of appropriate documentation, unemployment claims process, systems updates.
• Prepare legally or Company required human resources related reports as needed.
• Assists Accounting with information as appropriate such as monitoring Accounts Receivables balance, verifying accuracy of reports, invoices, and logs of ordered and shipped supplies, and recording and maintaining daily chemical receipts and usage data used for month end closing.
• Aid facility management in support of safety, employee training & development, organizational compliance, incentive/bonus programs, vendor management and liaison, and employee services such as safety awards, clothing & personal protective equipment management, and discount programs.

OTHER RESPONSIBILITIES

• Comply with the provisions of the Greif’s Standards of Business Conduct Policy.
• Assist the mill management team in budget preparation and spending tracking.
• Work with management to generate yearly blanket purchase orders and track their activity throughout the year.
• Generate all necessary payroll and month-end reports and distribute appropriately.
• Assist with Physical Inventory counts on a quarterly basis.
• Order and maintain appropriate level of basic office supplies. Will be responsible for unboxing and restocking supplies as they are received.
• Coordinate special events, luncheons as requested by management.

QUALIFICATIONS

• Demonstrated ability to work effectively in time sensitive, multi-tasks environment.
• Demonstrated focus on customer service and attention to detail.
• Demonstrated functional and technical skills in payroll and human resources administration.
• Demonstrated ability to communicate and work effectively with employees throughout all levels of the organization.
• Demonstrated strong organizational and communication skills.
• Demonstrated ability to maintain confidentiality of matters as required.
• Bilingual (Spanish) is desirable but not necessary.

EDUCATION/EXPERIENCE

• High school diploma and at least 1-2 years’ experience in related field.
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Microsoft Teams).
• Familiarity with OSHA is desirable.
• Familiarity with Workday and/or Kronos Dimensions desirable.

#LI-NG1

EEO Statement:

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We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif’s Equal Opportunity Policy.

What We Do

FOX Factory designs, engineers, manufactures and markets performance-defining products and systems for customers worldwide. Our premium brand, performance-defining products and systems are used primarily on bicycles, side-by-side vehicles, on-road vehicles with and without off-road capabilities, off-road vehicles and trucks, all-terrain vehicles, snowmobiles, specialty vehicles and applications, motorcycles, and commercial trucks. Some of our products are specifically designed for and marketed to a variety of leading cycling and powered vehicle original equipment manufacturers ("OEMs"), while others are distributed to consumers through a global dealer and distribution network. Fox Factory Holding Corp. is the holding company of FOX Factory, Inc. and is publicly traded (FOXF) on Nasdaq. 

Why you should join us

Not only do we provide competitive wages, you will also have access to great benefits and employee

discounts. But more importantly, it’s a fun environment where we truly enjoy working as a team and

bringing great products to our customers!

If this sounds like something you would love to do, and a place you want to be a part of, get in touch

with us by submitting your application. We look forward to hearing from you!

Position Summary:

Supports senior management by performing administrative services including scheduling meetings, making travel arrangements, organizing calendars, preparing spreadsheets, presentations and statistical and budget reports, answering incoming calls, meeting and supporting visitors, mail, requisitioning necessary supplies, organizing office communication and activities on a day-to-day basis.  

Position Responsibilities:

• Assists senior management with administrative tasks such as phones, calendars, meetings, and travel arrangements.
• Prepares various reports detailing the administrative information handled by the position including presentations and budgets.
• Reads and answers correspondence.
• Handles operation and schedules service for office equipment.

Specific Knowledge, Skills or Abilities Required:

• Significant experience with office management and daily operations
• Strong organizational and time management skills
• Collaborative project management
• Microsoft Office Skills, including Excel and PowerPoint
• Excellent multi-tasker who handles pressure well

Competencies:

• Customer Mindset: Exceptional customer experience is primary focus while performing job duties. Quality is a top priority.
• Adaptability & Innovation: Proactively and willingly adapts to changing business needs and conditions and presents creative and fresh ideas on how to solve problems, gain efficiencies and improve quality.
• Relationship Building: Builds constructive working relationships characterized by a high level of inclusion, cooperation and mutual respect.  
• Accountability: Takes personal responsibility for the quality and timeliness of work and strives to exceed requirements.
• Decision Making and Judgment: Makes timely, informed decisions that take into account the facts, goals, constraints and risks.
• Talent Development (Self and Others): Displays an ongoing commitment to learning and self-improvement; making an effort to acquire new knowledge or skills associated with job responsibilities. Willingness to work with others and coach/teach in effort to develop and support other employees’ development.

Position Qualifications:

Education:

HS degree or equivalent required

Experience: 

4+ years of experience as an administrative assistance required

Previous experience working with senior managers a plus

Work Environment and Physical Requirements:

Office Environment

Ability to sit for long periods of time

Vision abilities required to validate and enter data on computer

Disclaimer:  This list does not represent all physical demands.  Descriptions are representative of those that must be met by employee to successfully perform the essential functions of the job.  Reasonable accommodation may be provided to enable individuals with disabilities to perform the jobs’ essential functions. 

Note:  

FOX provides equal employment opportunities for all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, gender identity, sexual orientation, marital status, religion, age, physical disability (including HIV and AIDS), mental disability, results of genetic testing, or service in the military, or any other characteristic protected by the laws or regulations of any jurisdiction in which we operate.  We base all employment decisions –including recruitment, selection, training, compensation, benefits, discipline, promotions, transfers, layoffs, terminations and social/recreational programs – on merit and the principles of equal employment opportunity. 

Fox offers an excellent compensation package and wide-ranging opportunities for professional development.  Medical, Dental, Vision, Health Spending and Dependent Care Savings Accounts, Disability and Life Insurance benefit programs are available, as is a 401k plan with employer matching.  Eligibility for all benefit programs is defined by the applicable plan document or employee handbook. 

Compensation Range

The compensation range for this position is specific to the locations listed below and is the range Fox reasonably and in good faith expects to pay for the position taking into account the wide variety of factors that are considered in making compensation decisions, including job-related knowledge; skillset; experience, education and training; certifications; and other relevant business and organizational factors.