Total 24 Others level Administrative / Clerical job vacancies in Torquay, TQ2 7AA

Providing secretarial services to the practice team, working in accordance with practice protocols and guidelines Ensuring accurate and appropriate action is taken with telephone enquiries and messages Answering the surgery bypass line which involves calls from professionals and directing them to the appropriate person with the surgery. Maintaining effective liaison with other agencies and staff concerned with patient care and with other disciplines within the practice, with appropriate regard to confidentiality. Preparing letters and reports Updating and maintaining medical records, appreciating confidentiality Monitoring and responding to emails sent to the Secretarial email account Providing an efficient audio, copy typing and word processing service for clinical staff on a daily basis, prioritising urgent requests. Managing the Choose & Book referral system to make appointments, bookings and e-Referrals Retrieving medical records and assisting the completion of medical/insurance records. This involves the use or the iGPR system. Filing patient records and correspondence in patient medical records. Assisting with the gathering of statistics and information when required. Providing cover for members of the secretarial team during periods of sickness and annual leave. Responding to online consults pertaining to referrals, letters, report requests and all other Secretarial requests. Cross cover with the Patient Communications Team, assisting in admin work including the patient enquiry phone line.

Communication and Working Relationships Accountable to the Consultant Pathologist Head of Department and thence to the Clinical Director of Laboratory Medicine. Responsible to the Cellular Pathology Laboratory Manager through the Deputy Laboratory Manager. Good lines of communication should be encouraged between staff within the Pathology Department, colleagues employed in other Pathology laboratories and other members of Trust staff as appropriate. External communications between GP surgeries and other laboratories are also required. To liaise with courier companies by telephone or fax to arrange pick-ups and deliveries to reference laboratories. Contribute to a team of medical secretaries, laboratory staff and consultant pathologists in provision of an analytical service to Primary and Secondary Care Reception: Restrict entry to the department. Meet and greet visitors to the department and inform member of staff of visitor arrival. Clerical: Responsible for typing letters / correspondence for departmental consultants relating to patients. Responsible for typing Histopathology reports into the pathology computer system from audio tape. Responsible for typing Post Mortem reports from audio tape. Responsible for distributing reports appropriately using internal / external mail. Respond appropriately to enquiries from medical staff, secretaries and patients as to results of tests. Receive telephone enquiries for results and respond appropriately or redirect to Consultant Pathologist. Responsible for the maintenance of private case spreadsheet for consultants. Responsible for the recording of cases referred to other laboratories / reference centres. Responsible for packing blocks and slides for despatch to other laboratories / reference centres. Responsible for the maintenance of archive reports to enable location of pre-computer records, including paper and microfiche records. Responsible for determining the location of associated paperwork, blocks and slides of any case processed by the department in Cytology, Histology or the Mortuary. Advise laboratory management of changes to SOPs in accordance with changes in practice. Receive and distribute departmental mail appropriately. File and retrieval of blocks and slides from store as required Scanning of archived records and disposal of confidential records as required. Responsible for compiling patient lists for multidiscipline team meetings (MDT) from information provided by surgical disciplines. Responsible for obtaining slides and reports for MDTs and organise according to importance. Responsible for making appropriate amendments to reports as decided by the reporting consultant and ensure the report is amended and sent out to the consultant in charge of the case. Responsible for the provision of speciality statistics for surgical disciplines on a monthly basis. Planning and Organisation Attendance / performance of mandatory training. Maintain an up to date knowledge of professional matters by attendance at meetings, conferences where possible. Participation in departmental audits as required. Staff are required to participate in joint annual review process. To work at all times in accordance with the principles of best practice, with reference to all relevant national and local policies and guidelines, especially for Health and Safety, COSHH and Risk assessments etc. To work individually, with Standard Operating Procedures, to produce results and utilise ones own knowledge and experience. To seek advice from more qualified or experienced staff, when own limits are reached. Information Technology and Administrative Duties To contribute to the updating of the Standard Operating Procedures and to suggest changes of practice that would enhance the efficient working of the Department.

Please see our attached job description and person specification form for full details. What are you waiting for #caretojoinus?

Wellbeing Personal Trainer

Nuffield Health Aylesbury FWC | Fitness | Permanent |

From £27,888.64 up to £36,612.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Aylesbury Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Wellbeing Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £36,612.16 OTE. Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary.

Your earning will increase as you establish your PT clients and improve your earning potential. PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

To produce and update standard operating procedures (SOPs) for all aspects of the role Taking and transcribing formal minutes To undertake a variety of office duties such as filing, opening and distributing post, photocopying, moving and lifting of patient notes to ensure the efficient and effective support to the department To plan and organise own workload efficiently and to highlight any concerns to the Admin Team Leader Diary Management of specified clinical staff To provide cover for other members of the Womens Health team as required to ensure optimum efficiency of the department Any other appropriate duties/tasks as requested by management To identify areas for service improvement and support implementation To ensure that all clinical and non-clinical correspondence is typed within local targets, using the Infoflex system (audio and copy typing) Arrange induction meetings for new Midwives, Maternity Support Workers, Nurses and Healthcare Support Workers

To respond to customer enquiries in accordance with procedures. Such enquiries can relate to specific commodity ranges or general Supplies related issues. Enquiries can be received from personnel, ranging from ancillary staff to consultant medical staff. The Administrative Assistant may need to refer such enquiries to other members of the team, depending on the complexity of the enquiry. These enquiries can be received by e-mail or telephone and occur at any time during the working day, thereby interrupting the general workflow, To process purchase orders and assist with the contracting process as necessary. The orders to be processed will be allocated by a more senior member of staff within the Procurement team, with guidance provided to the Administrative Assistant as to the action required. Processing of purchase orders can involve contacting suppliers to establish prices, end users within the Trust to obtain further information regarding the item required, and other Procurement personnel for guidance. Daily activity, which can range from 10 to 100 orders per day, To maintain records and provision of statistical information as required. This involves the input of data into Unit 4(Procurement and Finance system) and the Supplies requisition database in accordance with laid down procedures and parameters. It also requires the Administrative Assistant to run reports from the Procurement and Finance System following guidelines provided, To answer telephones promptly and courteously, actioning and taking messages as appropriate. This will require the Administrative Assistant to respond to calls within their sphere of experience and to take accurate and full details of information required if they need to refer the information to a more senior member of staff, To report all exceptions to the appropriate manager. This will require the Administrative Assistant to make their supervisor aware of any issues or requests that may arise which are outside the guidelines or procedures for use within the department, To participate in the introduction of improved working procedures, including introduction of information technology software, to establish and maintain total quality standards to agreed levels. The Administrative Assistant is encouraged to identify improved ways of working or better use of technology, To comply with all statutory regulations, procedures, Standing Orders and Standing Financial Instructions as directed. The Administrative Assistant is made aware of the financial limits within which each Trust operates and has a responsibility to ensure the application of these limits, albeit within guidance of supervisors and other senior staff, To undertake maintenance of data within the procurement and Finance system. The Administrative Assistant will be required to update information on Agresso as directed by their supervisor - this is a daily task, with an additional monthly update required, which can range from updating 200 to 1000 records per month, To operate office machinery and equipment provided as appropriate to the task allocated - this will involve PCs, fax machine, photocopier and scanner on a daily basis, To ensure polite and courteous communications with staff and external agencies at all times. The Administrative Assistant may be required to act as the Reception point for the department, receiving visitors from the local Trusts, NHS personnel and supplier representatives, To ensure that filing is accurate and up-to-date. This is a daily task and requires the Administrative Assistant to ensure that documentation is filed as directed by the supervisor, To carry out other duties as may be required from time to time by senior management, To provide training for new and inexperienced staff, This role will involve extensive use of VDU equipment and telephones.

To maintain accuracy when pulling and filing case notes within the Health Records Library. To maintain confidentiality at all times. Pulling and filing of case notes within the Health Records Library. Tracering, sending and delivering case notes in Medical Records boxes/bags. Delivering and collecting case notes from various pick up points throughout the hospital. Moving boxes of records to dispatch areas. Answer and action requests from the A&E telephone. Cover the service desk and action requests. Locating misfiled notes within the Records Library

Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitablilty to the post in your supporting information from the role requirements or person specification.

Wellbeing Personal Trainer

Aylesbury FWC | Fitness | Permanent Contract | Full Time

From £27,888.64 up to £36,612.16 OTE depending on experience

24 hours per week

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Aylesbury FWC, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Wellbeing Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £36,612.16 OTE. Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential. PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Communication and Working RelationshipsTo ensure patients are treated with courtesy, dignity and respect Planning and OrganisationTo provide reception service for all patients and visitors to the Coronary Care Unit and at times cross cover for sickness and annual leave across other ward areas Working RelationshipsVerbal skills to be able to communicate effectively on a daily basis with:Consultants and their teamsNursing StaffClerical StaffAllied Health ProfessionsManagement TeamPatients/Relatives/CarersGeneral publicGP PracticesOther Hospitals both in and out of the district Policy and Service ResponsibilityTo ensure that private, overseas, Scottish/Welsh and Northern Irish patients are identified and documented appropriately and the Private Patient Officer notified in accordance with the Trust Policy Confidentiality The post holders work will bring them into contact with matters of a confidential nature, particularly information relating to the diagnosis and/or treatment of patients individual staff records, information regarding contracts, tenders etc. may not be divulged without the authority to do so, disciplinary action will be taken for any breach of confidentiality Information Technology and Administrative DutiesEnsure that all patient records and investigation results are available when required by the nursing and medical staff Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.

Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification. Example roster; Week 1 Friday John Mac 9-8 (10), Sunday John Mac 9-8 (10) Week 2 Friday John Mac 9-8 (10), Sunday John Mac 9-2:30 (5.5) Week 3 Friday John Mac 9-8 (10) Week 4 Friday John Mac 9-8 (10)

Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.

Communication and working relationships This position requires empathy and tact when dealing with such a large multidisciplinary team. To work closely with all grades of clinical and administrative staff, along with other employees within the Trust. To liaise with patients, GPs and other external agencies Communicate effectively in writing and verbally on a daily basis To answer telephone enquiries in an efficient manner and ensure appropriate follow through using initiative to deal with routine enquiry Planning and organisation To prioritise work load Ensure mandatory training is kept up to date Responsibility and accountability Ensure patients are put at the heart of the service To type clinical and non-clinical correspondence and reports in accordance with local targets To ensure results/reports/correspondence are filed in case notes in line with Health Records Standards To undertake a variety of office duties, such as monitoring and dealing with emails received via shared email accounts, filing, opening and distributing post, photocopying, moving and lifting of patient notes to ensure the efficient and effective support to the department Ensuring patient files are tracered accurately Any other appropriate duties/tasks as requested by management Policy and service responsibility To contribute to the development of policy and processes as required To support continuous quality improvement and identify areas for service improvement and support implementation To comply with the trusts Patient Access Policy and Standard Operating Procedures To support the delivery of agreed service outcomes To ensure Trust policies and procedures are adhered t Responsibility for finance, equipment and other resources To ensure computer equipment is in good working order To order supplies for the photocopier as requested To make Team Leader aware of any damage to any equipment within the Department There are no responsibilities for line management of staff or budget contro Information technology and administrative duties Ensure relevant training is completed in order to use Trust IT computer systems To use the relevant Trust IT computer systems to maintain patient records To provide cover for the medical secretaries and other members of the secretarial and administration team as required

Direct line management is provided by the Team leader. However, the individual is accountable to the community, clinical governance, ANNB screening and safeguarding team within maternity Develop Standard Operating Procedures for duties, ensuring that they are frequently reviewed and maintained To develop and maintain databases which support the community, clinical governance, ANNB and safeguarding agenda Responsibility and accountability To act as information liaison between TSDFT staff and the local safeguarding children partnerships To follow practice within the safeguarding admin processes that meet the requirements of storing medical records, filing and use of tracering system in line with health record systems Monitor compliance with safeguarding supervision for exceptions and data quality all information to be reported to the Safeguarding Lead and Named Midwife To support Trust staff with administration / formatting of court reports To extract data from the databases as required. In relation to the ANNB programme: To provide data to the Screening Co-Ordinator for the quarterly KPIs and annual report as well as provide daily analysis of impended breaches on Failsafe Systems and to action these appropriately to meet service specifications To arrange meetings, take, transcribe and distribute minutes electronically accurate and timely To obtain notes using search facilities, ensuring that health records are managed and meet the Trusts standards for safe transfer and storage To ensure that all result/reports/correspondence are filed in the case notes in line with Health Records standards To answer telephone queries in an efficient manner and ensure appropriate follow through using initiative to deal with routine enquiries To support the Screening Co-Ordinator to meet the targets as defined by the NHS screening programme publications and alert the Screening Co-Ordinator of impending breaches with identified remedial actions required To liaise closely with the ANNB Screening Co-Ordinator, Postnatal ward, antenatal clinic and community midwives and paediatricians to ensure the smooth running of the service To provide administrative support to the Specialist Midwives and Community Teams To enter all ANNB screening patients information, examinations and results and appointments accurately onto the ANNB screening Database To respond (if appropriate) or redirects all screening/safeguarding children mail ensuring this is dealt with in a timely manner To expediently highlight in person any abnormal results following investigative treatments, highlighting them in person to the ANNB screening database To type correspondence to GPS/referrers and patients regarding appointments, results and follow up care This position requires empathy and tact when dealing with patients that may be angry or upset regarding any aspect of their care Ability to work independently and to plan and organise meetings To plan and use own time effectively To undertake administration associated with arranging meeting rooms, including booking venues Carry out general administrative and clerical functions including photocopying, filing, and faxing as required To maintain trust information Governance standards and confidentiality at all times Responsibility and accountability To act as information liaison between TSDFT staff and the local safeguarding children partnerships To follow practice within the safeguarding admin processes that meet the requirements of storing medical records, filing and use of tracering system in line with health record systems Monitor compliance with safeguarding supervision for exceptions and data quality all information to be reported to the Safeguarding Lead and Named Midwife Responsibility and accountability To act as information liaison between TSDFT staff and the local safeguarding children partnerships To follow practice within the safeguarding admin processes that meet the requirements of storing medical records, filing and use of tracering system in line with health record systems Monitor compliance with safeguarding supervision for exceptions and data quality all information to be reported to the Safeguarding Lead and Named Midwife To support Trust staff with administration / formatting of court reports Planning and organisation To ensure that an efficient and effective secretarial and administrative support service is provided to the safeguarding team. The post holder will book rooms and dates for meetings To provide administrative support for audit processes completed by the Safeguarding Team To provide cover for other administrators within the department, as required To work as part of the administration and clerical team providing cover and support to colleagues within the Womens health services during periods of annual leave or sickness to ensure continuous provision of service. To train new members of administrative staff on current systems and processes across the trust Information technology and administrative duties Completion of information gathering and typing of complex sensitive chronology reports, including medical terminology, which are necessary for child protection work, under the direction and guidance of Safeguarding Lead To manage the processes for alerting relevant practitioners both internal and external where pregnant women go missing Support to / Safeguarding lead in production of PowerPoint presentations for training / meeting purposes To use and maintain current systems relying on information technology and to assist with implementation and development of new systems and information To ensure the accurate data entry of all safeguarding activity and to provide the necessary information for the supply of required reports Responsibility for research and development To contribute to the development of Standard Operating Procedures and Policies, their implementation and continual review Monitor compliance with safeguarding supervision for exceptions and data quality all information to be reported to the Safeguarding Lead To identify/facilitate the implementation of ideas for service improvement within the remit of the role

Our client is an award-winning firm of Solicitors providing a wide range of legal services to both individuals and businesses.

They have an excellent opportunity for a Legal Secretary to support their Private Client and Residential Property Teams.

This position would suit an individual who has experience of supporting a busy Private Client/Residential Property Team providing secretarial and administrative support to the fee earning members of the Teams. You will be competent and proficient with case management systems, a competent IT user and be able to work on your own initiative.

What you’ll be doing:

Opening files and inputting/maintaining client details
Anti-Money Laundering verification of new and existing clients
Receiving and making telephone calls to both clients and contacts which will involve keeping them up to date with matter progress
Digital transcription of documents as and when directed by the members of the fee earning staff
Ordering searches and other disbursements in line with fee earner instructions
Keeping Electronic/manual client matter files up to date
Liaising with all members of staff in relation to client files
Preparing files for storage and retrieving documents via requests to the appropriate member of staff
Scheduling of appointments for fee earners
Meeting clients and undertaking reception duties as required

Could you be part of this friendly, award-winning team?

For this role we are looking for candidates who have have had experience of working within a law firm, and who can liaise confidently with clients via phone and email, communicate effectively and possesses a high level of attention to detail. Additionally you will be:

Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook)
Comfortable handling confidential information
Good at multi-tasking and time-management skills, with the ability to prioritise tasks

They offer:

Salary £23,000 per year
24 days of annual leave plus bank holiday
Private Health Insurance
Company Pension Scheme

Hours:

36 hours; 9 am to 5 pm Monday to Friday