Total 7 Others level Administrative / Clerical job vacancies in SO14 7LP

CMA Recruitment is working with a reputable business based in central Southampton, Hampshire, to help them recruit a Purchase Ledger on a full time, permanent basis. This role has come about due to an internal promotion within the finance team which now needs to be backfilled.

What will the Purchase Ledger role involve:

• Purchase ledger invoicing - ensuring the correct authorisation procedure has been followed
• Coding and posting invoices
• Preparing payment runs
• Processing staff expenses
• Supplier statement reconciliations and payment queries
Suitable candidate for the Purchase Ledger role:

• Some prior experience working within a finance department, specifically dealing with suppliers
• Good attention to detail
• Happy to be office based
Additional information and benefits for the Purchase Ledger role:

• 25 days holiday plus bank holidays
• Free parking
• 35 hour working week
• 10% pension
• Discounted gym membership
CMA Recruitment Group is acting as a recruitment agency in relation to this role. CMA complies with all relevant UK legislation and doesn’t discriminate on any protected characteristics. By completing the application process, you agree to the terms outlined in our Privacy Notice and that CMA may contact you in connection with your application in relation to CMA providing you with work finding services. Our Privacy Notice can be viewed under the privacy tab on our website. CMA is currently receiving a high volume of applications. Whilst we ensure all applications are considered, regrettably, it may not be possible to respond individually to all applications received.

Job Title: Personal Assistant (Admin and Clerical)
Salary: £12.83 PAYE
Hours: 35 Hours Per Week
Type: Temporary Ongoing
Location: Southampton, SO14
Start Date: ASAP
Work Pattern: Monday - Friday | 09:00am - 17:00pm | Hybrid Working

We are seeking a highly organized and customer-focused PA (Level 2) to provide essential support to Cabinet members and/or Heads of Service within our Business Operations Service Area. This role is critical in ensuring that the council's portfolio and service leads are able to effectively meet their responsibilities.

Key Duties and Responsibilities:

• Coordinate the creation, publication, and clearance of reports, ensuring strict deadlines are met.
• Handle internal and external enquiries, providing high-quality responses on behalf of the Cabinet/Head of Service.
• Manage emails and correspondence, prioritizing urgent requests and supporting decision-making processes.
• Process financial transactions, including orders, invoices, and Members' allowances.
• Provide administrative support, including minute-taking and organizing large-scale events.
• Manage diaries, resolving conflicts, and ensuring effective meeting preparation.
• Establish strong working relationships with senior management and key contacts.
• Maintain and update electronic filing systems, ensuring records are accurate and up-to-date.

Qualifications and Experience:

• Minimum of 5 GCSEs including Maths and English.
• At least 1 year of experience in a PA or administrative role supporting senior leaders.
• Proficiency in MS Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to work autonomously, maintain confidentiality, and manage changing priorities effectively.

If you require any additional information regarding the position, please call David at Service Care Solutions on 01772 208 966 or send an E-Mail to david.jones@servicecare.org.uk

Duties and responsibilities for the post To prepare clinic schedules and associated paperwork for screening. Print out all relevant clinic forms for both the mobile and static units, on a daily basis. Dispatch invitations for screening at the appropriate time. To update personal details and enter results from the screening episode onto the NBSS computer system, ensuring the client receives the correct result in line with the Right Results Policy. To print out GP reports and ensure their dispatch to individual practices. To update deductions, including clients who are deceased or who have moved out of the Oxfordshire area. To answer queries from clients or GP practices. To deal with changes of appointments by post, telephone, email or in person, amending details on the NBSS computer system to ensure accuracy. To deal efficiently and pleasantly with the variety of incoming calls, taking accurate messages where necessary, whilst maintaining patient confidentiality and displaying awareness of the Data Protection Act. To be responsible for giving accurate information to clients, in accordance with agreed policies and guidelines, within the NHSBSP, demonstrating sensitivity in order to allay the anxieties that women frequently have about breast screening. To register those women to be screened outside normal batch routines and book appointments, using the NBSS computer system. To retrieve and file films in the breast screening and symptomatic systems before and after a screening or symptomatic appointment. Culling of files from the filing system. Send for previous screening or symptomatic films from outside the Trust as necessary. Filing would include the use of a file room ladder and stool. To organise the incoming and outgoing post for the department. To photo-copy maps and letterheads on a daily basis, ready for clinic preparation. To cover reception for the Breast Clinic on Monday mornings, Wednesday and Thursday afternoons finishing at 6.00pm. To take responsibility for personal development, attending training courses as part of the NHSBSP and Trust mandatory training where appropriate, and as relevant to the post. To perform any other duties associated with the smooth running of the unit, appropriate to the grade and nature of the post, as requested by the Senior Staff. To ensure that the NHSBSP Guidelines and policies are followed.

INTERNAL APPLICANTS MUST APPLY VIA MYSELF

NLC3 - £22,842 - £23,764

We are looking for enthusiastic and motivated person to join us to help deliver a professional and high performing business and administrative support service within our social work team based in Wishaw

If successful in your application, you will as part of the team ensure the provision of an efficient and effective clerical and administrative support. This can include dealing with enquiries from the public and partner agencies; inputting and extracting data from IT systems and databases; preparing letters, reports etc; cash handling and organising and minuting meetings.

You should have some knowledge or experience of working in an office environment and be able to demonstrate good organisation, communication and interpersonal skills. A working knowledge of working with IT systems including Microsoft software packages and the ability to maintain a high degree of confidentiality regarding all aspects of work are essential.

Working Pattern

• Monday - Thursday: 8:45am - 4:45pm (including a 55 minute unpaid break)
• Friday: 8:45am - 4:15pm (including a 50 minute unpaid break)

Working here at North Lanarkshire Council

If you’re considering a career with us, you’ll be keen to know what’s in it for you. We have a great package of benefits available, from health and wellbeing to finances and family. This includes 27 days annual leave and 6 public holidays*, and a wide range of benefits available to you, find out more at work well NL.. We also have a full package of learning and development through our learning academy LearnNL to help you reach your full potential and further your career.

For more information on local authority careers visit the myjobscotland career hub

North Lanarkshire Council are Happy to Talk Flexible Working, we operate a Smarter Working Policy.

Click here to see our Recruitment Charter.

*For all casual/sessional roles, you will receive 12.1% of your hourly rate for every hour worked in total recompense for annual leave, including public holidays. These rates will be indicated separately on your payslip. You will only be paid for the hours that you work.

We are a Disability Confident Leader and offer a guaranteed interview to applicants who consider themselves to be disabled, as long as they meet the essential criteria of the person specification/job description.

We have also adopted the Armed Forces Community Covenant to show our support for service personnel, veterans and their families. We offer a guaranteed interview for service leavers, spouses, reservists and veterans, as long as they meet the essential criteria of the person specification/job description.

North Lanarkshire Council is committed to #KeepingThePromise. This means that if you have ever been in care (looked after at home with a social worker, lived with a relative other than your parents, experienced foster, residential or secure care) you are entitled to a guaranteed interview for this post, as long as you meet the essential criteria of the person specification/job description. This is one way North Lanarkshire is demonstrating our commitment to supporting Care-Experienced People.

The Plan for North Lanarkshire is to be the place to live, learn, work, invest and visit. The Council recognises that work is an important part of adult life and is critical to our wellbeing and shaping how we live. The Fair Work Convention’s Framework defines Fair Work as work that offers effective voice, fulfilment, opportunity, respect and security. We believe Fair Work can boost creativity, realise untapped potential and increase productivity. To find out more click on the link.

Alternative Application Packs can be requested in other formats for example, Large Print, Braille, and Audio. To request an alternative Application Pack please phone 01698 403151.

The following link contains our Easy Read documents which will help explain the process and what happens during the selection process: Easy Read – My NL

***PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM. TO BE CONSIDERED FOR THIS VACANCY YOU MUST ENSURE AN APPLICATION FORM IS SUBMITTED. ANY CV SUBMISSIONS WILL BE DISREGARDED.***

Proud member of the Disability Confident employer scheme

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Due to the nature of the Single Point of Access, it will not be possible to offer working from home for this position.

Join us as a Customer Service - Personal Banker in Lymington

• You’ll be integral in guiding and supporting our valued branch customers, helping them to achieve their financial goals
• We’ll look to you to proactively find ways to continually enhance our customer banking experience
• We’ll support you to achieve a Foundation Certificate in Responsible Banking and build on your existing skill with full training

What you'll do

As the first point of contact in our branches, customers will be at the very heart of your role, so you’ll be committed to providing outstanding service in every interaction. You’ll work with high levels of accuracy as you provide each customer with a seamless and positive experience.

Day-to-day, you’ll be:

• Having proactive conversations, understanding the needs of our customers and helping them with their banking needs
• Completing general banking requests such as payments, balance enquires and transfers
• Helping customers to understand the different ways they can bank with us and the range of services we can offer
• Identifying opportunities to help customers with simple financial products, and collaborating with other teams to provide a seamless customer experience

The skills you'll need

To be successful in this role you’ll need to be motivated and driven to develop your career and have a customer centric approach to your work. Strong communication skills are a must, as you’ll need to highlight the benefits of our products and procedures to our customers in a way that’s easy to understand.

You’ll also need:

• A passion for customer service and strong attention to detail
• The ability to thrive under pressure and have the determination to continuously improve service for our customers while meeting your personal and branch goals
• Strong interpersonal skills and the ability to work well as part of a team
• The commitment to develop new skills and responsibilities

What else you need to know

We’re here for our customers when it’s most convenient for them so you’ll need to work flexibly.

Hours

• Full time
• Permanent 
• You’ll typically be working during branch opening hours 9am - 5pm Monday to Friday and rotational Saturdays, working hours will be discussed at interview

You'll enjoy a comprehensive structured training programme, and on-going coaching and support to enhance your development and open up progression opportunities. When you're ready and have mastered your current role, we’ll help take your career to the next level.

This role is not eligible for Skilled Worker Visa sponsorship so applicants must have an alternative form of right to work in the UK.

How we'll reward you

Salary: £24,930 per year (pro rata for hours worked)

You’ll join on a competitive salary of £24,930 and in addition you’ll receive a contribution to help you save for retirement. You can choose from a range of protection, healthcare or lifestyle benefits through NatWest Group Benefits, our fully flexible reward programme. You'll have a generous holiday entitlement of 33 days. (pro rata for hours worked) – you may be required to work Bank Holidays. Visit our reward and benefits page for more information on the benefit packages we offer.

Paralegal Secretary Assistant - Southampton

Our client an established and reputable professional company within the Southampton area are currently looking to recruit a Paralegal Assistant to provide administrative and secretarial support to paralegal secretaries and Attorneys. This is an excellent opportunity to join an award-winning company in the local area. The role would suit a graduate in English Literature or Business who has had some previous administrative experience.

Role: Administrator Where: Southampton Salary: £23,000pa

Responsibilities will include:

• Administrative assistance for paralegal secretaries to include, preparing standard letters, emails, uploading of electronic invoicing.
• Typing letters/emails and formal documents.
• PA duties, such as booking flights and dealing with telephone queries as required.
• Calculating and preparing client invoices, to include debit and credit notes.
• Attending to daily administration requests for the paralegal secretaries and Attorneys, such as file management, scanning and photocopying.
• Preparing memos, attendance notes and taking minutes for the Attorneys meetings (on a rota basis).
• Typing up trip reports and preparing documents.
  
  

You will need:

• Experience of working in a role where high levels of concentration and meticulous attention to detail are critical.
• A good level of education (college or degree level) and some administrative experience.
• Ability to work in a methodical manner and adopt a logical approach to individual tasks.
• Experience of working to and meeting tight deadlines in an administrative environment.
• Ability to prioritise and manage fluctuating workloads, demands and deadlines.
• Willing and eager to learn with the ability to complete tasks.
• Excellent written and verbal communication skills.
• Ability to develop strong working relationships with colleagues and clients.
• Ability to work independently and complete routine tasks without supervision.

If this role is of interest to you and you have the necessary skills and experience, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.