Total 11 Junior Executive maintenance supervisor job vacancies in Administrative / Clerical category in The United States of America

Work location: walking distance from Great World MRT station

• Handle general administration and attend to enquiries
• Minimum O level
• At least 1 - 2 years of administrative experience
• Maintain proper filing system to ensure smooth documentation and administration of the estate
• Independent and multi-task
• Computer literate

Responsibilities:

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO’s personal work.
• Any other duties as required by the Chairman & CEO.
• Can be travelling frequently.
• Explore business opportunity.
• Follow-up on sales enquiries email.

Requirements:

• Possess at least a diploma/degree.
• Minimum 2 years of experience in similar capacity, preferably in construction industry.
• Possess excellent interpersonal and communications skills.
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates.
• Good initiative, well organized, meticulous and able to work independently.
• Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Full-Time position(s) available.
• Proficient with MS Office.
• Ability to thrive in a fast-paced environment.
• Willingness to relocate to the West (near Gul Circle MRT)
• Availability to work 5.5 days per week.

• Handle general administration and attend to enquiries
• Minimum O level
• At least 1 - 2 years of administrative experience
• Maintain proper filing system to ensure smooth documentation and administration of the estate
• Independent and multi-task
• Computer literate
• Work location near to Aljunied MRT station

A Vacancy at Manchester University NHS Foundation Trust.


To supervise & undertake decontamination duties in a busy NHS Hospital Sterile service department, assist managers and be part of team that provides a specialized decontamination of medical devices, contributing to the clinical care of the patient.



The post holder will ensure that the service is provided efficiently and in accordance with the department’s policies, procedures, and Quality Management System.



The post holder will contribute fully as part of the HSDU team to the full compliance of the department to Medical Devices Regulations - UK MDR 2002 and EN ISO 13485:2016.

T To supervise a team in the HSDU to ensure the daily team objectives are achieved.Ensuring receipt, disassembly, cleaning reassembly, packing, sterilisation & Portering of reusable medical devices, surgical instruments, and other complex medical equipment in accordance with policies and procedures in line with Standard Operating Procedures and Quality Management Systems.

MFT is one of the largest NHS Trust In England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.



To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!




This advert closes on Thursday 17 Oct 2024

Proud member of the Disability Confident employer scheme

Deal with telephone call enquiries effectively, exercising judgement when dealing with staff and the public. Respond to emails and MS Teams messages appropriately. Record voice mail messages and take appropriate action. Maintain the DOMs and their Deputys diary. Plan and organise Departmental, Multidisciplinary Team (MDT) and external agency meetings as directed by the Director of Midwifery and Gynaecology and their Deputy. Arrange cancellation/reduction of meetings in accordance with the Director of Midwifery and Gynaecologys and the Deputy Head of Midwiferys commitments. Ensure that relevant documentation is prepared and available for meetings. Make travel arrangements when required. Act as prompt to the DOM and their Deputy regarding reports and responses requested at Trust Board level or from other agencies such as NHSE, NHS Public Health, CCG or LMNS. Produce suitable information materials to assist with the smooth running of the Department for example ensuring up to date organisational and governance charts are available. Assist with project work if required including preparation of presentation materials. Escalate appropriately any queries sent to the maternity department via the secretarys office; this includes complaints and requests for personal health records and freedom of information requests. Deal sensitively with communication where staff of patients may be distressed. Ensure that all secretarial work, including the management of appointments is completed within the appropriate timeframe including internal and external letters, emails, minutes and other documents. Liaise with external agencies and support the completion of the required paperwork within the admin team e.g. social services correspondence for adoption cases. Update staff personnel files ensuring that accurate information is available for the DOM, Deputy Head of Midwifery and the senior Midwifery Leadership team. File all correspondence appropriately. Screen emails and respond to arrange meetings and bring urgent correspondence to the attention of the Director of Midwifery and their Deputy. Work closely with Procurement to ensure costs are kept to a minimum when securing assets for the maternity department. Oversee the budget across the department for all stationary and non-clinical consumables. Use Integra to purchase all necessary clinical and non-clinical equipment. Ensure continuous review for value for money, and identify cost saving opportunities. Oversee the secretarial teams working policies and systems suggesting and implementing changes as required Ensure the timely submission of reports for Divisional and Trust meetings and Committees. Support secretarial team to use the Integra finance system across the department. Ensure external income received directly by the maternity services is tracked and accounted for appropriately. The PA will receive and provide a range of information which may be complex and/or sensitive. Clinical responsibilities: The postholder has no clinical responsibilities however they will be required to work closely with the Director of Midwifery & Gynaecology (DOM) and their Deputy and senior Teams to ensure continued patient care. Education and development responsibilities:All budget holders will undertake on the job training in all matters financial and will be responsible for ensuring they are setup in the finance/procurement/HR systems with the appropriate authorisation levels. Undertake annual review and statutory and mandatory training Participate in or undertake training needs analysis Support more junior secretarial staff to develop their own skills and seek out new ways of working.

• To keep staff uniforms and House linen in good condition.
• Taking inventory of uniforms and house, guests linen/ F&B linen.
• To co-ordinate with laundry vendor to ensure a proper flow of a ready supply of Hotel linen.
• Responsible for the proper storage of uniforms and linen.
• Spot checking the cleanliness of linen and uniforms that come back from the laundry.
• Responsible for keeping proper records of all linen and uniforms received from laundry and the issuing from the linen room to all outlets.

Only shortlisted candidates will be contacted.

Responsibilities:

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO’s personal work.
• Any other duties as required by the Chairman & CEO.
• Can be travelling frequently.
• Explore business opportunity.
• Follow-up on sales enquiries email.

Requirements:

• Possess at least a diploma/degree.
• Minimum 2 years of experience in similar capacity, preferably in construction industry.
• Possess excellent interpersonal and communications skills.
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates.
• Good initiative, well organized, meticulous and able to work independently.
• Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Full-Time position(s) available.
• Proficient with MS Office.

Roles and Responsibilities

1. Provide general administrative support to related internal departments
2. Maintain proper filing of records, correspondences and documents
3. Data entry and payroll functions
4. Perform ad-hoc and other administrative duties as assigned by supervisor

Job Requirements

1. Minimum 1 year working experience, and proficient in Microsoft Office
2. Willingness to learn and good time management
3. Organised and detailed, who can work independently
4. 5 day work week
5. Location: IMM Building

Assistant Officer (Maintenance Part Sales Department)

Working Days: 5 days (8am - 6pm)

Office Location: Jurong East

Salary: $2500-$3200

other benefits: flex benefits $100-$300/year + transport allowance $50-$120/month + will state exact amount of confirmation increment $50 - $200

Requirements:

• Basic administrative skills
• Experience in negotiation with external customers / sales / customer service / analyzing data

Job Scope:

1. Make estimates for maintenance parts sales.
2. Prepare necessary quotations and negotiate with customers.
3. Update and monitor progress of sales status
4. Prepare necessary reports relating to quotation and sales works.
5. Issue job instructions and other relevant documents for the works.
6. Assist in developing and maintaining software for sales work.
7. Co-ordinate with other departments on matters relating to works.
8. Report to superior on all matters relating to the section.
9. Carry out any other duties as assigned by the superior.
10. Keep proper records and filling of works carried out.
11. Ensure all data and information are kept in confidentiality.
12. Ensure compliance to the Environmental Policy, reduction of waste and prevention of pollution.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Roles and Responsibilities

1. Provide general administrative support to related internal departments
2. Maintain proper filing of records, correspondences and documents
3. Data entry and payroll functions
4. Perform ad-hoc and other administrative duties as assigned by supervisor

Job Requirements

1. Minimum 1 year working experience, and proficient in Microsoft Office
2. Willingness to learn and good time management
3. Organised and detailed who can work independently
4. 5 day work week
5. Location: IMM Building

Roles and Responsibilities

1. Provide general administrative support to related internal departments
2. Maintain proper filing of records, correspondences and documents
3. Data entry and payroll functions
4. Perform ad-hoc and other administrative duties as assigned by supervisor

Job Requirements

1. Minimum 1 year working experience, and proficient in Microsoft Office
2. Willingness to learn and good time management
3. Organised and detailed who can work independently
4. 5 day work week