Total 26 Junior Executive database administrator job vacancies in Administrative / Clerical category in The United States of America

Job Description

• -Support administrative tasks such as RFP/RFQ work creation, storing SOW/contract documentation correctly, and price consolidation and analysis and communication support.
• Liaising on a day-to-day basis with Service Delivery Manager (SDM)/ vendors in relation to project acquisitions.
• Research and recruit potential new partners/suppliers in the region
• Handle general administrative tasks like data entry and maintain partner databases, records, reports and spreadsheets
• To undertake such other duties as may from time to time be assigned by the Partner Manager, APAC

Requirement

• You have an admin background and at least 1-2 years of experience
• Good English communication skills both written and verbal
• Good administration skillsets and proficient in MS Office & Excel
• Determination, autonomy, self-driven and personal motivation are terms that define you.
• Willing to work hard and under pressure
• You are flexible, can support an important workload, and are open to new organizational techniques.
• You like team working and contact with the staff as well as the clients.
• Detail oriented and meticulous, with an understanding of and commitment to diversity and inclusion.
• Daily Office attendance is mandatory during probation period of 6 months.

Perks & Benefits

• Employee equity
• Central location
• Medical insurance
• Personal leave

Job Description : -

• Handling tenants inquiries, coordinate repair & maintenance
• Collecting rental payment
• Ensure property is comply with all regulations.
• Handle financial task, budgeting, bookkeeping & manage expenses.

*Strong organisational, communication, problem-solving skill are essential.

• Managing tenancy agreement.
• Coordinate with contractor.
• Conduct property inspection.
• Resolve any issues or disputes that arise.

Perks & Benefits

• annual leave
• medical leave
• medical card
• Personal development opportunities

職位說明 ： -

• 處理租戶詢問、協調維修和保養
• 收取租金
• 確保財產符合所有法規。
• 處理財務任務、預算、簿記和管理費用。

*強大的組織、溝通、解決問題的能力是不可或缺的。

• 管理租賃協議。
• 與承包商協調。
• 進行財產檢查。
• 解決出現的任何問題或爭議。

津貼和福利

• 年假
• 病假
• 醫療卡
• 個人發展機會

Key Purpose of the roles​​: 

The Commercial Administrator is responsible for ensuring the efficient and professional delivery of administrative processes to support day to day running of busy commercial team. This includes, but not limited to, administration of pre-tender documentation and correspondence, management of data, maintenance of pre tender and post tender contract documentation, preparing of report.

Key responsibilities:

• Maintaining administrative system, processes and procedures to support department including document management and contractual documentation.

• Act as a primary point of contact for the Commercial Team to receive all incoming enquiries and either handle or forward to the Commercial Manager as appropriate.

• Collating all tender information, efficiently and consistently communicates the information within internal and external department.

• Liaison with internal and external team to ensure all tender document required for submission is fully prepared in a timely manner.

• Administration duties at procurement stage, assisting in process and issuing sub-contractor orders for approval by Commercial Manager.

• Analyse sub-contractor monthly application for payment, in liaison with Commercial Manager

• Keep payment record sheets up to date following completion of each monthly payment run.

• Co-ordination, organize, schedule of internal department meeting and projectdepartment meeting where necessary.

• Assisting in the preparation and compiling reports from information provided by Commercial Team and or obtained from databases

• Develop and maintain a comprehensive and efficient document filing for the department, including systematic data protection and archiving of data.

• Accurately maintain trackers ensuring data is kept up to date at all time.

• Additional duties as assigned by Commercial Manager

Skills and Qualification:

• Bachelor’s degree, or Diploma in Business Administration, or related field.

• Fresh graduate or proven 1-year experience in administration roles, ideally within a commercial setting.

• Excellent analytical and organisational ability

• Proficient communication skill, both verbal & written

• Strong attention to details along with the ability to keep data entered clean, consistent and accurate.

• Ability to work independently, patience, responsible and commitment

• Possess time-management skills including ability to balance multiple task at once

• Microsoft office (Excel, Word, PowerPoint)

Perks & Benefits

• Personal leave
• Personal development opportunities

角色的主要目的：

商務管理員負責確保行政流程的高效和專業交付，以支援繁忙的商務團隊的日常運作。這包括但不限於招標前文件和信件的管理、資料管理、招標前和招標後合約文件的維護、報告的準備。

主要職責：

•維護行政系統、流程和程序以支援部門，包括文件管理和合約文件。

•作為商務團隊的主要聯絡人，接收所有傳入的詢問，並酌情處理或轉發給商務經理。

•整理所有招標訊息，在內部和外部部門內有效率、一致地傳達訊息。

•與內部和外部團隊聯絡，確保及時準備好提交所需的所有招標文件。

•採購階段的行政職責，協助處理和發出分包商訂單以供商務經理批准。

•與商務經理聯絡，分析分包商每月的付款申請

•每月付款運行完成後，保持付款記錄表處於最新狀態。

•必要時協調、組織、安排內部部門會議及專案部門會議。

•協助根據商業團隊提供的資訊和/或從資料庫獲得的資訊準備和編譯報告

•為部門制定和維護全面、有效率的文件歸檔，包括系統的資料保護和資料歸檔。

•準確維護追蹤器，確保資料始終保持最新。

•商務經理指派的額外職責

技能和資格：

•工商管理或相關領域的學士學位或文憑。

•應屆畢業生或擁有一年管理職經驗，最好是在商業環境中。

•優秀的分析和組織能力

•熟練的口頭和書面溝通技巧

•對細節的高度關注以及保持輸入資料乾淨、一致和準確的能力。

•能夠獨立工作，有耐心，有責任感和奉獻精神

•擁有時間管理技能，包括同時平衡多項任務的能力

• Microsoft Office（Excel、Word、PowerPoint）

津貼和福利

• 事假
• 個人發展機會

Responsibilities

• Coordinate with contractors and suppliers to manage office facilities and maintenance tasks, and oversee office renovation projects.
• Handle general office operations such as ordering supplies and arranging for annual cleaning services.
• Maintain accurate documentation, payments, and records related to facilities management.
• Oversee the budgeting process for fixed assets and manage the procurement cycle.
• Conduct yearly stock-taking of fixed assets and prepare the necessary reports for internal audits.
• Manage travel arrangements for staff and visitors, including flight bookings, accommodations, and transport logistics.
• Work closely with the travel agency, negotiate corporate airline rates, and coordinate with Concur for resolving travel-related issues.
• Perform other tasks as assigned by the General Affairs Department.

Requirements:

• A Bachelor's degree in Business Administration or a related field.
• A minimum of 3 years of relevant experience in general administrative roles.
• Proficiency in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Highly organized, meticulous, and resourceful, with the ability to work effectively as part of a team.
• Self-driven and capable of working independently with minimal supervision.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: QWVY35R9

Gillespie Macandrew is a successful independent Scottish legal firm with a strong focus on private client and property-related legal work. Our strategy focuses on 4 core sectors; Private Client, Land & Rural Business, Renewable Energy and Commercial Real Estate. To clients in these sectors, the firm offers a comprehensive range of legal services spread across 8 practice teams. With 29 partners and around 145 staff, we operate from offices in Edinburgh, Glasgow and Perth.

Our Private Client team is one of the largest in Scotland, with 5 partners and over 40 team members, and is central to the strategy of the firm representing a significant proportion of the firm’s overall turnover. We provide a full-spectrum of wealth protection, tax and inheritance, trusts and executries advice to high net worth individuals, the elderly, and family-owned and SME business owners in addition to wills, probate, executry and tax compliance services.

We have an excellent opportunity for an experienced PA to support one of our Private Client Partners located within our Perth Office. This is a varied and comprehensive role and as an integral member of the team, you will be responsible for providing exceptional administrative and secretarial support, ensuring the smooth running of our Partner's busy schedule, and maintaining the highest level of client service at all times.

We envisage the successful candidate to have a minimum of 3 years' experience in a similar role, ideally within a law firm or professional services environment and have excellent knowledge and understanding of private client practices.

The role requires a highly motivated and pro-active team player with the ability to prioritise workload to an exceptional standard. The successful applicant will possess excellent communication skills, both written and verbal with the ability to build and maintain collaborative and professional working relationships. It is also important for the candidate to have strong attention to detail skills with the competence to produce audio typed documentation including letters, reports, presentations as well as being proficient in Microsoft Office packages.

This is a fantastic opportunity to develop your career in a modern, professional and rewarding environment, supported by a competitive remuneration and benefits package.

To attract top talent, we are open to discussing potential incentives as part of our compensation package. We believe in rewarding our employees for their hard work and are willing to consider creative solutions to encourage the right candidates to apply.

To find out more click below or ask to speak in confidence with our HR Team.

This is a full-time position, however consideration will also be given to part-time and flexible working offering a degree of flexibility in your place of work.

We are committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation (Protected Characteristics). We are also committed to providing equitable treatments to all those we deal with as an organisation, including our clients and suppliers.

Link Healthcare, a Clinigen company, is a growing pharmaceutical services company, with one clear aim: to ensure innovative medicines reach patients all over the globe.. We operate in a complex global regulatory environment and ensure that vital medicines are delivered securely, on time and wherever they are needed in the world.

We are currently 1,100 people headquartered in the UK with global offices in the US, EU, JAPAC and South Africa.  Clinigen has grown rapidly since it began in 2010 and is positioned well for an exciting future of continued expansion. To support our growth, we have an exciting opportunity for a motivated, driven and meticulous Personal Assistant & Office Administrator to join our team in their offices in Changi.

Key Responsibilities:

• Provide executive support to the regional Senior Vice President including diary management, communication support - calls and email,
• Support travel arrangements including flights, accommodation, transport etc
• Produce correspondence, reports and presentations as required
• Arrange various meetings, generating agenda ands take minutes
• Provide office and facilities management support for the offices across South East Asia
• Coordinate various events for the business and our team.

• Demonstrated experience of a personal or executive assistant for senior executive in a corporate environment
• Qualification in Business Administration or similar preferred
• Advanced skills with Microsoft office suite
• Effective written and verbal communication skills
• Strong time management skills with the ability to multitask.

• Competitive base salary
• 13th Month bonus
• Annual Performance Bonus
• Supportive team environment
• Ongoing professional development