Total 12 job vacancies by Veterans Health Administration

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

NOTE: This is a TERM appointment (not-to-exceed 3 years). Term appointments are non-status, nonpermanent appointments of limited duration (more than 1 year but not more than 4). Term employees are eligible to earn leave and generally have the same benefits as permanent employees including health and life insurance, within-grade increases and Federal Employees Retirement System and Thrift Savings Plan coverage. Term appointments may be extended without further competition (up to the 4-year maximum). The appointment to a Term position does not confer eligibility for promotion or reassignment to other positions or the ability to be non-competitively converted to permanent employment.

Major Duties:

• Directs the administrative activities of the service including budget and fiscal management, human resources management, strategic plans, etc.
• Provides advice and recommendations concerning the administrative aspects of the service.
• Develops and manages objectives to provide optimum efficiency in healthcare.
• Directs and assists staff in administrative research, management analyses, and development of reports.
• Collects and analyzes data on acquisitions, patient population, economic demography, patient care, work performance, etc.
• Conducts studies on manpower, space, and equipment utilization.
• Adjusts allocations as needed and prepares related reports.
• Develops and maintains awareness of available resources and makes recommendations regarding needs, distribution, or re-distribution of resources.
• Prepares and updates performance standards.
• Participates in quality assurance activities.
• Plans and implements construction plans.
• Serves as a team lead planning and assigning work, preparing schedules, providing training, etc.
• Serves as budget and financial advisor by developing and maintaining budgets and ensuring funds are available.
• Performs other related duties as assigned.

 Work Schedule: ???????Monday-Saturday; ROTATING schedule; 7:30am-4:00pm and/or 10am-6:30pm. Flexibility to work both tours as needed by Service is required. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved

Duties include, but are not limited to:

• Performs budget administration functions.
• Monitors, reviews, and checks requests for allotment of funds from approved operation budgets.
• The incumbent utilizes knowledge of financial management policies, guidelines, and best practices to provide overall budgeting and financial management for the service.
• Incumbent independently prepares and maintains the annual budget plan for all service control points.
• Through analysis of program goals, priorities, current resources and program data, the incumbent makes recommendations regarding the need for additional budgetary resources, contracts, and equipment.
• Responsible for coordinating and facilitating the function of all services, clinical and administrative, which interface with the service.
• The incumbent serves as the primary point of contact (POC) to these services and makes decisions regarding programs and projects as they relate to these areas.
• Plans, develops, and executes assigned clinical service administrative management program needs.
• Oversees a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assures that internal systems and procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Serves as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management, and manpower utilization.
• Analyzes mission, management objectives and organizational goals, to determine current and projected personnel needs and potential placement issues.
• Provides advice and assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, recruitment and hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements and procedures to determine employee placements and to effect a variety of placement actions such as reassignments, reduction-in-force, realignments, non-competitive promotions, and details.
• Conducts a variety of administrative information flow studies, administrative work processes reviews, procedural reviews, improvement studies, etc. to provide management with recommendations for insuring optimum utilization of available resources.
• Manages the organization Training program, assuring all employees are in full compliance with all mandatory training requirements.
• Serves in the capacity of Contracting Officer Representative (COR).
• Develops initial acquisition documents; writes and defends the requests for funds and conducts all aspects of the contracting process from beginning to end; including market research, statements of work (SOW).
• The incumbent draws upon knowledge of contracting and acquisition procedures to draft and/or review contract proposals and agreements to assure accurate budgetary, personnel and administrative arrangements.
• Provides advice to management and staff on contracting and procurement policies and issues.
• Functions in the capacity of Agency Government Purchase Card (GPC) holder.
• Assigns work to staff and provides technical and policy direction to their efforts.
• Reviews completed work of the staff and provides feedback to encourage top performance to enhance an atmosphere of teamwork in the Office.
• Plans training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields.
• Evaluates the work performance of subordinate staff members and recommends appropriate awards to enhance effective performance or takes action to deal with inadequate performance, through counseling, training, coaching and other means.
• Is responsible for equal opportunity for all employees supervised, ensuring fair and equitable practices in the selection of employees for training, promotions, awards and recognition, and for other career development opportunities.
• Tracks and processes action items, Veteran complaints/compliments, and reviews responses sent to Executive Leadership Team.

Major Duties Include:

• The incumbent provides overall administrative management for the P&LM Service. This includes interpreting administrative policies, developing and defining administrative requirements, providing advice on administrative systems and preparing administrative paperwork.
• Works closely with the P&LM Service leadership to collect and assemble data in support of Quality Improvement (QI) activities within the service.
• Incumbent is responsible for tracking training needs of P&LM Service staff to ensure compliance with VA, CAP, JC and other regulatory agencies (e.g., VORP, OSHA, OIG, FDA).

Duties consist of the following, but are not limited to:

• Record and transcribes meeting minutes, prepares agenda and keep the open issues tracking grid.
• Serve as focal point to track office assignments to ensure timely reply or actions and to ensure that deadlines are met.
• Maintain and controls records of incoming correspondence and follow-up working process to ensure timely reply and/or action.
• Gather, compiles providers' specific data such as productivity, compliance with mandatory trainings, practice review reports, unsigned notes, consults, etc.
• Type memorandums, minutes, letters, reports, and other general office materials including confidential matters pertaining to disciplinary actions, boards of investigation and controlled correspondence for which is required to maintain high level of confidentiality.

Perform the following duties and responsibilities:

• Monitor and track obligations, expenditures for base/mission support functions throughout the execution phase of the annual operating budget.
• Identify potential resource needs, facilitate acquisition of additional resources, and establishes criteria to evaluate effectiveness of additional resources.
• Provide administrative planning, oversight for a variety of special and/or continuing programs such as the Savings Bonds, Combined Federal Campaigns, the Freedom of Information Act, and the Privacy Act.
• Responsible for coordination and facilitating the function of all services, clinical and administrative, which interface with the service.
• Oversee a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assure those internal systems and/or procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and strategies.
• Responsible for the service's governance procedures guaranteeing minutes of councils and committees are properly documented.
• Analyze information to make quantitative and/or qualitative evaluations for the preparation of narrative and statistical reports of findings.
• Prepare presentations/executive correspondence for Director and/or completes fully documented studies for review of health care system committees and top management.
• Provide advice and/or assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, requirement, hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements, procedures to determine employee placements to affect a variety of placement actions such as reassignments, reduction-in-force, realignments, noncompetitive promotions, and details.
• Provide advice to management and/or staff on contracting, procurement policies and issues.

Major duties include but are not limited to:

• Receives visitors and telephone calls to the office;
• Maintains calendar for appropriate staff and schedules appointments;
• Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties;
• Follows up on action items to ensure timely response;
• Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department;
• Prepares travel arrangements for staff; and coordinates conferences and meetings, including preparing agendas;
• Serves as timekeeper for the service;
• Maintains office supplies and equipment; and
• Performs other related duties as assigned.

Primary duties provide direction and oversight in the execution of administrative functions to include administration, human resources management, budget and finance, management and program analysis, office support services, document control, logistics and a variety of related administrative matters.

Duties include, but are not limited to:

• Provides full staff assistance on administrative matters affecting patient care and clinic policy.
• Collaborates with management staff within the Emergency and Inpatient Care Service as well as staff affected by the operations of the service.
• Maintains various aspects of the Service including budget and fiscal management, supply, personnel and workforce utilization, and space utilization.
• Reviews data supporting clinical in/outpatient performance measures and potential recommendations for improvement.
• Participates in the analysis and interpretation of workload and other data used in resource planning.
• Coordinates the internal gathering of data to ensure that all providers in the Service are meeting performance standards, completing mandatory annual training, and completing workload in a timely manner.
• Responds to difficult patient and staff issues including issues requiring preparation of appropriate written responses and recommendations.
• Maintaining records and documentation required for the Joint Commission (JC) and Veteran Emergency and Inpatient Care Service (VHA) regulation.
• Provides full administration of reporting, evaluation, and fee requirements associated with the Accreditation of the organization and performs audits necessary for continued accreditation.
• Ensures required licensure of staff are current, initiates purchase orders for payment of annual fees for accreditation and participates in annual site inspection.
• Leads in administering programs concerning such matters as equal opportunity, merit promotion, labor management relations, and position management.
• Develops, interprets, applies, and integrates objective criteria and acceptable standards for use in monitoring activities.
• Ensures administrative support staff are updated on administrative issues affecting the delivery of care/assistance to patients and providers.
• Responsible for administrative oversight of the Service budget including fund control points, overtime, and personal service dollars, keeping the Chief informed and working with personnel responsible for maintaining fiscal solvency.
• Gathers and analyzes budget needs of the Medical Center and supervises all phases of budgeting within administrative requirements.
• Develops monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels.

• Directs all administrative activities of the Service including budget and financial management, human resource management, strategic planning, program management and evaluation.
• Collaborates closely with other nursing services, clinical services, executive leadership, and support services.
• Plans and directs the administrative and technical aspects of personnel management.
• Serves as a Process Improvement expert and resource to the service and Health Care System to improve operations and facility resource stewardship.
• Applies the process of discovery that involves the diagnosis of a problem or issue, identification and gathering of relevant information, formulation and evaluation of alternative solutions or courses of action, and selection or recommendation of the preferred solution or course of action.
• Serves as the Contracting Officer Representative for the Service
• Conducts and directs special studies and analyses of complex problems in relation to staffing requirements, space, equipment utilization, organizational alignment, and other areas of concern both within the service and Health Care System wide.
• Formulates policies and operating procedures, ensuring compliance with VA regulations, statutes and the standards and requirements of various internal and external review bodies.
• Analyzes and evaluates the effectiveness of existing programs in meeting established program goals and objectives.
• Monitors expenditures and proposes reallocation of funds based on shifting program needs.
• Manages service and equipment related contracts.
• Identifies need for and recommends major equipment acquisition and replacement.
• Maintains a constant surveillance of service compliance with standards of the Joint Commission on Accreditation and Healthcare Organizations and other accrediting and regulatory agencies.
• Ensures compliance with all applicable accrediting organizational standards.
• Develops procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

Duties include, but may not be limited to the following:

• Clerical work
• Office management
• Customer Service
• Screen calls and visitors
• Maintain Calendars
• Performs other duties as assigned.

Include, but are not limited to:

• Provide important level analytical support on administrative as well as managerial functions and applies specialized principles of management in directing, supporting the planning, execution, and administration of the ASPS service.
• Receive all visitors seeking to speak with the Chief and places calls, takes and relies messages.
• Serve as full assistant to the Chief of the Service.
• Keep the calendars, schedule appointments and meetings.
• File and maintains documents in the office filing system.
• Is the Talent Management System (TMS) Administrator assigned to the Audiology and Speech Pathology Service.
• Transcribe from dictating machine or from stenographic notes and types from drafts.
• Provide administrative and clerical support and coverage.
• Prepare yearly reports of Budget spend and total of hearing aids issued yearly, and collect information and data needed to prepare graphs and annual reports.
• Request work order when the need arises.
• Establish, conduct and/or coordinate training.
• Maintain familiarity with PC's and software such as Microsoft Windows, and applications (e.g.,) word processing, spreadsheet, database management, mail, and internet.
• Enter time and attendance of Title 5 and Hybrid Title 38 full time employees. and part time Hybrid Title 38 employees.
• Type and file performance standards/appraisals and competence assessments of employees in order and forward to Human Resources.
• Procure and maintain an adequate amount of office supplies and VA Forms for the Service's use.

The Director, Administrative Officer (AO) for Research Service is directly responsible to the Associate Chief of Staff (ACOS) for Research & Development (R&D) and through to the Chief of Staff for the oversight of the administration of the Research and Development programs at the Loma Linda VA Health Care System.

Duties encompass administrative aspects for comprehensive support and evaluation of administrative efforts of the VA Loma Linda HCS (VALLHCS).

The VALLHCS Research Program is a large, multifaceted investigator-initiated operation comprised of around 200 active projects funded by federal, private enterprise, non-profit, pharmaceutical sponsors, and academic sponsors. An average of 90 principal investigators, and approximately 250 individuals (VA salaried employees, WOC appointees, medical care staff, IPA's and trainees) are involved in the research, which includes biomedical laboratory, clinical, health services and rehabilitation fields.

Responsibilities include, but may not be limited to the following:

• Ensures that the VA Research program is administered efficiently and in compliance with a variety of policies and laws.
• Manages a variable portfolio of funding.
• Ensures adequate resources are available to investigators and staff.
• Assists investigators and prospective investigators in their effort to carry out VA's Research mission.
• Improves communication within the facility, the office of R&D, the individual research programs, and the principal investigators.
• Effectively manages risk in the Research Program.
• Ensures all compliance related aspects regarding the conduct of approved research are met.
• Provides good "customer service" by being available, and supportive to investigators, and other relevant personnel within the area of responsibility.

• Advises and guides the administrative activities of multiple subordinate research teams within multiple disciplines, which requires an in-depth knowledge of general research systems, programs, and practices of the VHA, NIH and other funding entities.
• Ability to communicate, negotiate, and collaborate with researchers as well as those from other organizational segments to assure maximal program achievements.
• Develops internal monitoring end tracking systems to ensure that researchers and research staff comply with VA guidelines, regulations, policies, and procedures (as well as those of other applicable federal agencies) to protect sensitive information, including veteran's personal identifiers and health information.
• Reviews research proposal submissions for budgetary adequacy, compliance with agency format requirements, administrative completeness.
• Maintains up to date knowledge of internal VA policies as well as external to the agency policies and laws impacting the conduct of VA research.
• Develops and maintains systems to manage the oversight and the coordination of investigations into issues of project management which include appropriate committee reviews, research committee management, liaison with committees such the Institutional Review Boards and Institutional Animal Committee, Biosafety and Conflict of Interest.
• Reviews letters of intent and research proposals to ensure program relevance and conformance with published guidelines.
• Manages the equipment for Research Service ensuring that it is maintained in useful condition and properly assigned/ accounted for.
• Assigns work based on priorities taking into consideration task difficulty, requirement of assignment and capabilities.
• Maintains continuous liaison with the VAMC human resources office in areas of personnel recruiting, promotion, training, equal opportunity employment disciplinary action, performance evaluation, and other areas.
• Prepares a variety of complex, analytical reports for use by Research leadership and facility management in support of policy making and planning efforts.

Major Duties and Responsibilities

• Directs the personnel management program for the organization, performing or overseeing the full range of human resources requirements.
• Performs the full range of personnel management and administration of the service with varied functions and activities.
• Acts as the liaison with the human resources office concerning personnel related matters.
• Provides advice and assistance to managers and staff concerning Federal and agency personnel processes and procedures.
• Reviews, analyzes, and interprets incoming requests, recommends appropriate action, or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints, and work priorities.
• Provides for the budgeting and financial management for the organization including budget formulation, justification, and execution; financial management; and financial reporting.
• Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
• Manages procurement and contracting for the organization. This may include preparing procurement requests, evaluating proposals for work, acting as a COTR for procurements, and/or maintaining procurement and contracting records.
• The incumbent supervises and oversees a variety of administrative programs relating to the business functions of both the clinical, non-clinical, and research sections of the Radiology Service.
• Performs budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses.
• Directs administrative support services to the Staff Radiologists, Chief Radiology Administrator, Business Manager and Line-Chiefs, to ensure that inquiries, correspondence, and actions for the area of responsibility are addressed appropriately.