PURPOSE AND SCOPE:
The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
- Assists with scheduling.
- Maintains calendar and daily schedules.
- Maintains departmental tracking logs.
- Greets visitors and directs them to the appropriate location or person as needed.
- Establishes and maintains filing systems and basic databases as applicable.
- Performs routine general office duties such as filing, copying, and scanning.
- Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
- Records minutes of meetings and providing the resulting documents as necessary.
- Sorts and distributes mail.
- Maintains inventory of the necessary office forms and supplies.
- Escalates issues to supervisor for resolution, as deemed necessary.
- Assist with various projects as assigned by direct supervisor.
- Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
EDUCATION:
High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
- 1 – 2 years’ related experience.
- Knowledge of office procedures required.
- Proficient in Microsoft office applications.
- Good interpersonal and communication skills required.
- Pleasant telephone manner.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
